Job summary
An exciting opportunity has arisen for a Band 5 Junior Doctor Rota Supervisor for the Emergency Department -
This post is 37.5 hours.
We are looking to recruit an organised individual to support the directorate clinical team implementing and maintaining effective processes and procedures. This includes coordinating the recruitment, induction, and rotations of all junior and middle grade staff within the Directorate. You will also be responsible for coordinating all leave for the clinicians.
As the Junior Doctor Rota Supervisor, you will often be the first point of contact for all emergency medicine Dr's. It is extremely important that you have the skills and experience required in dealing with their individual queries.
The successful candidate will a self-starter with excellent communication skill, ability to engaged with multi-disciplinary teams and see this as an opportunity to be supported to gain experience to launch their management career...
Main duties of the job
Recording absence levels for all grades of junior doctors within the Division using the "Electronic Staff Reporting" tool. This includes monitoring annual leave, study leave and sickness, reporting abnormal levels to the Service Manager and Divisional Director.
Management of Jr Dr rota coordinator, ensuring doctor's rotas are updated daily, and ensuring any adjustments Are made depending on the staffing levels for that day. Work to ensure the junior doctors rotas are EWTD compliant, efficient, and effective. Providing electronic copies to doctors in advance of their rotation commencing.
Identifying, arranging, and managing locum doctor cover to comply with the European Working Time Directives
To update the medical staffing lists regularly ensuring that ED clinicians are informed of any changes they may impact patient care and performance.
About us
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at Ashford & St Peters Hospitals NHS Foundation Trust with our strong commitment to staff health and wellbeing. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.
Please see the supporting links which you can find on the right-hand side of this job advert. There is guidance on how to make an application on NHS Jobs as well as more information about joining the ASPH Team
Although it isn't the Trusts normal practice, adverts may close early, so applicants are encouraged to submit an application as soon as possible.
Job description
Job responsibilities
MAIN DUTIES AND RESPONSIBILITIES OF THE POST:
Recording absence levels for Doctors & Locums within the UEC Services Directorate. This includes reviewing annual leave, study leave and sickness, reporting abnormal levels to the Service Manager or the Consultant on call.
Making adjustments on a daily basis to the department Rota depending on the staffing levels for that day.
Liaising with medical staff, Medical staffing and the Postgraduate Centre to help ensure contact details for Junior Doctors in training are up to date and kept in a central area within the department.
Liaising with the Medical Staffing Department, Service Manager and Divisional Director to ensure that all medical staffing recruitment is identified.
Please read through the attached Job Description for more information.
Job description
Job responsibilities
MAIN DUTIES AND RESPONSIBILITIES OF THE POST:
Recording absence levels for Doctors & Locums within the UEC Services Directorate. This includes reviewing annual leave, study leave and sickness, reporting abnormal levels to the Service Manager or the Consultant on call.
Making adjustments on a daily basis to the department Rota depending on the staffing levels for that day.
Liaising with medical staff, Medical staffing and the Postgraduate Centre to help ensure contact details for Junior Doctors in training are up to date and kept in a central area within the department.
Liaising with the Medical Staffing Department, Service Manager and Divisional Director to ensure that all medical staffing recruitment is identified.
Please read through the attached Job Description for more information.
Person Specification
Qualifications
Essential
- NVQ Level 4 or demonstrable equivalent practical experience of working in an admin team setting
- ECDL or equivalent IT literacy
Experience
Essential
- Substantial NHS administration experience
- Use of computer packages such as databases, excel
Desirable
- Previous experience with coordinating Doctors rotas and bank/agency cover
Knowledge
Essential
- NHS Constitution
- Trust vision, values, strategic objectives and key work programmes
- Evidence with working with external clients and the general public
- Sound understanding of EWTD
Desirable
- Knowledge of Junior Doctors terms and conditions
Skills
Essential
- Ability to work independently
- Ability to effectively communicate at all levels
- Excellent communication skill verbal and written
- Excellent interpersonal skills
- Experience of managing complex situations in a busy and fast-paced environment
- Organisation of work
- Prioritising workload
- Keyboard skills
- Computer skills in excel and email
- Willingness to attend in house training
- Ability to liaise with all levels of staff
Other requirements
Essential
- Able to demonstrate that you are honest, reliable and trustworthy
- Treat patients, visitors, colleagues with respect
- Ability to travel between Trust sites
- Ability to be flexible to meet the needs of the team, the service and the Trust
- Ability to work as part of a team
- Calm approach at all times especially when under pressure of time constraints
- Ability to prioritize and organize own workload
Person Specification
Qualifications
Essential
- NVQ Level 4 or demonstrable equivalent practical experience of working in an admin team setting
- ECDL or equivalent IT literacy
Experience
Essential
- Substantial NHS administration experience
- Use of computer packages such as databases, excel
Desirable
- Previous experience with coordinating Doctors rotas and bank/agency cover
Knowledge
Essential
- NHS Constitution
- Trust vision, values, strategic objectives and key work programmes
- Evidence with working with external clients and the general public
- Sound understanding of EWTD
Desirable
- Knowledge of Junior Doctors terms and conditions
Skills
Essential
- Ability to work independently
- Ability to effectively communicate at all levels
- Excellent communication skill verbal and written
- Excellent interpersonal skills
- Experience of managing complex situations in a busy and fast-paced environment
- Organisation of work
- Prioritising workload
- Keyboard skills
- Computer skills in excel and email
- Willingness to attend in house training
- Ability to liaise with all levels of staff
Other requirements
Essential
- Able to demonstrate that you are honest, reliable and trustworthy
- Treat patients, visitors, colleagues with respect
- Ability to travel between Trust sites
- Ability to be flexible to meet the needs of the team, the service and the Trust
- Ability to work as part of a team
- Calm approach at all times especially when under pressure of time constraints
- Ability to prioritize and organize own workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
