Oxford University Hospitals NHS Foundation Trust

Radiology Cancer Appointment Clerk - Centralised Recruitment

The closing date is 05 August 2025

Job summary

Are you looking for a career where you can really make a difference and at the same time learn valuable new skills?

The Radiology Cancer Appointment staff are the first point of contact for patients needing investigations across the Oxford University Hospitals NHS Foundation Trust.

They are vital to ensure patients referred on the urgent suspected cancer pathway receive a fast, compassionate and professional service.

This role offers variety and the opportunity to learn a wide range of skills, fundamental to your career progression.

We expect candidates to be motivated, hardworking and empathetic, with a positive and professional approach to providing excellent customer service.

You will need to demonstrate enthusiasm and be open to change as the service evolves.

Main duties of the job

Support patients by booking diagnostic investigations and expediting, where appropriate, in line with the cancer and 6 week diagnostic DM01 pathways.

Ensure supporting information is available when appropriate and monitor urgent investigation requests to ensure they are processed appropriately.

Work closely with all staff in the service to ensure compliance with 18 week referral to treatment (RTT) targets, 6 week diagnostic DM01 and2 week cancer targets, escalating and intervening where necessary to expedite appointments and procedures to avoid breaches.

Maintain an accurate and current filing system, ensuring any relevant information is recorded in the radiology computerised system (CRIS).

Update patient details on CRIS / EPR and other Trust and departmental record systems.

Ensure patients that have not attended or cancelled their appointments are highlighted and rebooked in a timely manner.

Request and coordinate patient notes/images and results from other hospitals and organisations, where the pathway requires input from these.

Provide administrative support to Consultants, clinical staff and all patients under their care, including correspondence support and other administrative duties as required.

Act upon queries from referrers, patients and other relevant parties

About us

Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training, and research. Find out more herewww.ouh.nhs.uk.

The Trust comprises of four hospitals - theJohn Radcliffe Hospital,Churchill HospitalandNuffield Orthopaedic Centrein Headington and theHorton General Hospitalin Banbury.

Date posted

23 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year Per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

321-CSS-7368588-B3

Job locations

Horton General Hospital

Oxford Road

BANBURY

OX16 9AL

Job description

Job responsibilities

Support patients by booking relevant diagnostic investigations and expediting, where appropriate, in line with the cancer and 6 week diagnostic DM01 pathways
Ensure supporting information is available when appropriate and taking responsibility for actioning urgent items.
Monitor urgent investigation requests to ensure they are processed appropriately.
Work closely with all staff in the service to ensure compliance with 18 week referral to treatment (RTT) targets, 6 week diagnostic DM01 and 2 week cancer targets, escalating and intervening where necessary to expedite appointments and procedures to avoid breaches.
Maintain an accurate and current filing system, ensuring any relevant information is recorded in the radiology computer system (CRIS).
Follow the tracking procedure for the movement of all patient notes.
Update patient details on CRIS / EPR and other Trust and departmental record systems.
Ensure patients that have not attended or cancelled their appointments are highlighted and rebooked in a timely manner.
Request and coordinate patient notes from other hospitals and organisations, where the pathway requires further information.
Act upon queries from referrers, patients and other relevant parties in liaison with clinical staff. Take relevant action to provide reassurance and support to patients and their families by finding appropriate solutions to problems, which requires the ability to understand and explain basic medical procedures and terminology.

Job description

Job responsibilities

Support patients by booking relevant diagnostic investigations and expediting, where appropriate, in line with the cancer and 6 week diagnostic DM01 pathways
Ensure supporting information is available when appropriate and taking responsibility for actioning urgent items.
Monitor urgent investigation requests to ensure they are processed appropriately.
Work closely with all staff in the service to ensure compliance with 18 week referral to treatment (RTT) targets, 6 week diagnostic DM01 and 2 week cancer targets, escalating and intervening where necessary to expedite appointments and procedures to avoid breaches.
Maintain an accurate and current filing system, ensuring any relevant information is recorded in the radiology computer system (CRIS).
Follow the tracking procedure for the movement of all patient notes.
Update patient details on CRIS / EPR and other Trust and departmental record systems.
Ensure patients that have not attended or cancelled their appointments are highlighted and rebooked in a timely manner.
Request and coordinate patient notes from other hospitals and organisations, where the pathway requires further information.
Act upon queries from referrers, patients and other relevant parties in liaison with clinical staff. Take relevant action to provide reassurance and support to patients and their families by finding appropriate solutions to problems, which requires the ability to understand and explain basic medical procedures and terminology.

Person Specification

Essential

Good educational background (GCSE pass - English and Maths)
Computer Literate
Customer service experience
Appointment booking experience

Desirable

CRIS/PACS experience
Medical appointments experience

Person Specification

Essential

Good educational background (GCSE pass - English and Maths)
Computer Literate
Customer service experience
Appointment booking experience

Desirable

CRIS/PACS experience
Medical appointments experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Horton General Hospital

Oxford Road

BANBURY

OX16 9AL

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Horton General Hospital

Oxford Road

BANBURY

OX16 9AL

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)