Oxford University Hospitals NHS Foundation Trust

Centralised Recruitment - Medical Education Administrator

The closing date is 27 July 2025

Job summary

We are #OneTeamOneOUH

Are you passionate about making a difference in the NHS?Do you excel in administrative tasks and thrive in dynamic environments?If so, we have exciting opportunities for you!

Within our Trust, we are committed to providing exceptional healthcare services to our community. As a cornerstone of the UK's healthcare system, we strive for excellence in every aspect of our operations. Join us in our mission to support and enhance our healthcare services.

Our administration workforce is vital to our organisation, without them our front-line Doctors, Nurses and Allied Health Professional cannot deliver the excellent care to our patients we strive for. As an Administrator within the Trust, you will play a crucial role in ensuring the smooth and efficient operation of our Corporate operations across the hospital.

Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey.

Main duties of the job

Centralised Recruitment:

We have adopted a centralised hiring process for administration roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.

This week are currently recruiting for the following Bands 2 and 3 role across the organisation:

Medical Education Administrator - 20 hours per week, 12 month fixed-term contract. Location: Horton Hospital

When applying please:

Include as much detail as possible in the application inc. qualifications, roles and responsibilities
Include a supporting statement and showcase your skills and experience

Please note, this vacancy may close early if there are sufficient applications.

If you are ready to take on this rewarding role and be part of a dedicated team, we would love to hear from you.

Join us at the NHS, where your administrative skills can make a real impact on healthcare delivery. Apply today and help us shape the future of healthcare!

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Date posted

14 July 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum/pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

321-CENT-7274124-B4-PUB

Job locations

Horton General Hospital

Oxford Road

Banbury

OX16 9AL

Job description

Job responsibilities

The post holder is responsible to the Deputy Medical Education Manager for managing and supporting medical education programmes within the Trust in the areas of Postgraduate Medical, GP education and the Education Centre. There are currently 900 doctors in training.

The post holder will work independently and liaises and works with the Deputy Medical Education Managerto contribute to the running of the Education Centre by providing quality administrative support to the North Oxfordshire GP Programme Directors and support the Resident Doctor OUH Study Leave team.

Duties:

1 GP Training Programme

To liaise closely with the General Practice Programme Directors and assist them with all work in connection with the Training Scheme which includes the following but is not limited to:

To organise, advise, plan, manage and support the following areas of the training programme where relevant to that programme:

Educational onboarding/welcome programme

Mandatory teaching

Mid Term and End of Year Assessments

Teams platform and other educational portals

Signposting doctors to information on:

Study Leave

Wellbeing

Educational and clinical supervision

2 Study Leave for Resident Doctors in Training

To deal with enquiries relating to study leave.

Processing data and keeping accurate records.

To liaise with Resident Doctors efficiently as possible through good communication.

To liaise with the Study Leave Officer, HR Records Team and UHB

Job description

Job responsibilities

Duties:

1 GP Training Programme

To liaise closely with the General Practice Programme Directors and assist them with all work in connection with the Training Scheme which includes the following but is not limited to:

To organise, advise, plan, manage and support the following areas of the training programme where relevant to that programme:

Educational onboarding/welcome programme

Mandatory teaching

Mid Term and End of Year Assessments

Teams platform and other educational portals

Signposting doctors to information on:

Study Leave

Wellbeing

Educational and clinical supervision

2 Study Leave for Resident Doctors in Training

To deal with enquiries relating to study leave.

Processing data and keeping accurate records.

To liaise with Resident Doctors efficiently as possible through good communication.

To liaise with the Study Leave Officer, HR Records Team and UHB

Person Specification

Experience

Essential

Proven office experience
Proven experience of working in a customer focused environment

Qualifications

Essential

3 A/T Levels (or equivalent) at Grade C or above or equivalent experience
GCSEs (or equivalent) in English and Maths at Grade C or above or equivalent experience

Skills

Essential

Excellent communication skills both verbal and written.
Able to provide, receive and forward on complex, sensitive and contentious information.
Able to work effectively under pressurev

Person Specification

Experience

Essential

Proven office experience
Proven experience of working in a customer focused environment

Qualifications

Essential

3 A/T Levels (or equivalent) at Grade C or above or equivalent experience
GCSEs (or equivalent) in English and Maths at Grade C or above or equivalent experience

Skills

Essential

Excellent communication skills both verbal and written.
Able to provide, receive and forward on complex, sensitive and contentious information.
Able to work effectively under pressurev

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Horton General Hospital

Oxford Road

Banbury

OX16 9AL

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Horton General Hospital

Oxford Road

Banbury

OX16 9AL

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)