Job summary
We are #OneTeamOneOUH
Are you passionate about making a positive impact in the healthcare industry? Do you thrive in a dynamic and compassionate environment? If so, we have exciting opportunities for you!
Our clinical support patient facing administration workforce is vital to our organisation, without them our front-line Doctors, Nurses and Allied Health Professional cannot deliver the excellent care to our patients we strive for. As a support to our clinical workforce within the Divisions you will play a crucial role in ensuring the smooth and efficient operation of our hospital wards.
Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey.
Main duties of the job
Centralised Recruitment:
We have adopted a centralised hiring process for administration roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.
This week are currently recruiting for the following Band 4 role across the organisation:
- Chemotherapy Coordinator - 22.5 hours per week, Permanent. Location - Churchill Hospital
When applying please:
- Include as much detail as possible in the application inc. qualifications, roles and responsibilities
- Include a supporting statement and showcase your skills and experience
- Specify if you have a strong desire to work in a certain department or role type
- Let us know if you want full time or part time work
The interview date for successful candidates will be: 22nd July 2025
Please note, this vacancy may close early if there are sufficient applications.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles
Oxford University Hospitals promotes a safe, respectful hiring environment.
If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.
Job description
Job responsibilities
Chemotherapy Delivery
1. Use electronic software packages (eg ARIA) to co-ordinate the prescribing of chemotherapy by Doctors, its screening by pharmacists and receipt of prescriptions by the relevant pharmacy departments and being responsible for updating all relevant documentation.
2. Be proactive in liaising with doctors and pharmacists to ensure that all chemotherapy is prescribed and screened, ideally 48 hours in advance.
3. Work with pharmacy and DTU staff to minimise wastage.
4. Liaise daily with nursing staff, providing a status report detailing the stage at which patients chemotherapy prescriptions have reached in the process.
5. Support Pharmacy with database input and with any audits that need to be undertaken.
6. Provide administrative support for Chemotherapy Schedulers.
7. Manage blood requests for new patients.
8. Liaise with Cardiology to ensure all Echo referrals are actioned, and that all relevant data bases are maintained. Ensure all relevant Echo referrals are sent to Healthcare@Home.
9. Deal with general patient enquires in person, by phone or email
10. Manage Herceptin referrals & scripts to Health Care At Home
11. Coordination of oral education and denosumab.
12. Prepare patient satisfaction surveys and input result data onto spreadsheets.
13. Prepare and label boxes for archiving and take to Main Dispensary.
Administrative support- Other Electronic Database:
1. Use EPR to capture all patient activity within DTU this includes being able to complete waiting lists, admissions/discharges, ward attenders and appointments.
2. Have thorough knowledge of 18 weeks Referral to Treatment in relation to patients and how this applies to patients being referred to Oncology/Haematology.
3. Answer the telephone and take messages from patients, relatives, doctors, allied health care professionals etc and deal with any queries as appropriate.
Job description
Job responsibilities
Chemotherapy Delivery
1. Use electronic software packages (eg ARIA) to co-ordinate the prescribing of chemotherapy by Doctors, its screening by pharmacists and receipt of prescriptions by the relevant pharmacy departments and being responsible for updating all relevant documentation.
2. Be proactive in liaising with doctors and pharmacists to ensure that all chemotherapy is prescribed and screened, ideally 48 hours in advance.
3. Work with pharmacy and DTU staff to minimise wastage.
4. Liaise daily with nursing staff, providing a status report detailing the stage at which patients chemotherapy prescriptions have reached in the process.
5. Support Pharmacy with database input and with any audits that need to be undertaken.
6. Provide administrative support for Chemotherapy Schedulers.
7. Manage blood requests for new patients.
8. Liaise with Cardiology to ensure all Echo referrals are actioned, and that all relevant data bases are maintained. Ensure all relevant Echo referrals are sent to Healthcare@Home.
9. Deal with general patient enquires in person, by phone or email
10. Manage Herceptin referrals & scripts to Health Care At Home
11. Coordination of oral education and denosumab.
12. Prepare patient satisfaction surveys and input result data onto spreadsheets.
13. Prepare and label boxes for archiving and take to Main Dispensary.
Administrative support- Other Electronic Database:
1. Use EPR to capture all patient activity within DTU this includes being able to complete waiting lists, admissions/discharges, ward attenders and appointments.
2. Have thorough knowledge of 18 weeks Referral to Treatment in relation to patients and how this applies to patients being referred to Oncology/Haematology.
3. Answer the telephone and take messages from patients, relatives, doctors, allied health care professionals etc and deal with any queries as appropriate.
Person Specification
Experience
Essential
- Previous Experience working as part of a team
Desirable
- Previous experience working in NHS or clerical/customer service post
Qualifications
Essential
- Educated to GCSE level or equivalent
Special skills/aptitudes
Essential
- Attention to details
- Flexible approach to work
Desirable
- Proven ability to use computer/keyboard
- Knowledge of EPR/Aria
Personal qualities
Essential
- Ability to work under pressure and prioritise workload
- Capable of working with minimum supervision
Desirable
- Able to communicate with a wide range of people
Person Specification
Experience
Essential
- Previous Experience working as part of a team
Desirable
- Previous experience working in NHS or clerical/customer service post
Qualifications
Essential
- Educated to GCSE level or equivalent
Special skills/aptitudes
Essential
- Attention to details
- Flexible approach to work
Desirable
- Proven ability to use computer/keyboard
- Knowledge of EPR/Aria
Personal qualities
Essential
- Ability to work under pressure and prioritise workload
- Capable of working with minimum supervision
Desirable
- Able to communicate with a wide range of people
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
