Oxford University Hospitals NHS Foundation Trust

Legal Services Support Office Administrator - Centralised Recruitment

The closing date is 29 June 2025

Job summary

We are #OneTeamOneOUH

Are you passionate about making a difference in the NHS?Do you excel in administrative tasks and thrive in dynamic environments?If so, we have exciting opportunities for you!

Within our Trust, we are committed to providing exceptional healthcare services to our community. As a cornerstone of the UK's healthcare system, we strive for excellence in every aspect of our operations. Join us in our mission to support and enhance our healthcare services.

Our administration workforce is vital to our organisation, without them our front-line Doctors, Nurses and Allied Health Professional cannot deliver the excellent care to our patients we strive for. As an Administrator within the Trust, you will play a crucial role in ensuring the smooth and efficient operation of our Corporate operations across the hospital.

Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey.

Main duties of the job

Centralised Recruitment:

We have adopted a centralised hiring process for administration roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.

This week are currently recruiting for the following Bands 4 and 5 roles across the organisation:

Legal Services Support Office Administrator - 37.5 hours per week, Permanent, Location: John Radcliffe Hospital

When applying please:

Include as much detail as possible in the application inc. qualifications, roles and responsibilities
Include a supporting statement and showcase your skills and experience

Please note, this vacancy may close early if there are sufficient applications.

If you are ready to take on this rewarding role and be part of a dedicated team, we would love to hear from you.

Join us at the NHS, where your administrative skills can make a real impact on healthcare delivery. Apply today and help us shape the future of healthcare!

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Date posted

16 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum/pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

321-CENT-7151531-B4-PUB

Job locations

John Radcliffe Hospital

Headley Way

Oxford

OX3 9DU

Job description

Job responsibilities

Main Duties:

To provide a comprehensive administrative support service to the Head of Legal Services, Deputy Head of Legal Services, Legal Services Office Manager and Claims and Inquests Officers
Responsible for obtaining complex, confidential and sensitive patient healthcare records for disclosure within the time parameters of the GDPR (this can include urgent request of paediatric records in the context of child protection cases)
To be responsible for the administration of the process of requesting Police factual statements of treatment and Police medical record requests in accordance with agreed Standing Operating Procedure with Thames Valley Police
To be responsible to daily review of generic DTS account correspondence. Saving all attachments to the relevant legal file within the Legal folder on the 'O' drive / Sharepoint and e-mailing to the designated recipient
To assist with the administrative aspects of inquest statement requests
To keep Police and Inquest documentation up to date.
Disclosure of healthcare records and radiology images by secure e-transfer

Job description

Job responsibilities

Main Duties:

To provide a comprehensive administrative support service to the Head of Legal Services, Deputy Head of Legal Services, Legal Services Office Manager and Claims and Inquests Officers
Responsible for obtaining complex, confidential and sensitive patient healthcare records for disclosure within the time parameters of the GDPR (this can include urgent request of paediatric records in the context of child protection cases)
To be responsible for the administration of the process of requesting Police factual statements of treatment and Police medical record requests in accordance with agreed Standing Operating Procedure with Thames Valley Police
To be responsible to daily review of generic DTS account correspondence. Saving all attachments to the relevant legal file within the Legal folder on the 'O' drive / Sharepoint and e-mailing to the designated recipient
To assist with the administrative aspects of inquest statement requests
To keep Police and Inquest documentation up to date.
Disclosure of healthcare records and radiology images by secure e-transfer

Person Specification

essential

Essential

Excellent interpersonal skills with all grades of staff and healthcare specialties

Person Specification

essential

Essential

Excellent interpersonal skills with all grades of staff and healthcare specialties

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

John Radcliffe Hospital

Headley Way

Oxford

OX3 9DU

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

John Radcliffe Hospital

Headley Way

Oxford

OX3 9DU

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)