Oxford University Hospitals NHS Foundation Trust

Administrative Secretary /Bookkeeper

The closing date is 11 June 2025

Job summary

We are looking for enthusiastic people with excellent organisational and communication skills to work in our friendly and dynamic department.

The primary purpose of this role is to keep accurate recording of figures in the ledger liaising with the accountant as required & payment of all invoices.

The post holder will assist in providing general administration and clerical support and accounting functions to the Churchill Hospital League of Friends .

Main duties of the job

To assist with the administration and accounts of the Churchill Hospital League of Friends
Keeping records up to date.
Liaise with the accountant to complete VAT returns online
Keeping accounts up to date in the ledger
Payment of all invoices
To maintain data base records regarding volunteers. Deal with Volunteer applications
Support the Chairman keeping accurate records for submission to the Charity Commission
Ordering of stationery
Order as required items for the Tea Bar
Attend monthly committee meeting including taking minutes
Attend AGM meeting once a year reporting on the finances for the year

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Date posted

28 May 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year Per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

321-CENT-7061165-B3-PUB

Job locations

CHURCHILL HOSPITAL

OLD ROAD HEADINGTON

OXFORD

OX3 7LE

Job description

Job responsibilities

Please see attached Job description and person specification for full details of role and responsibilities.

This role is part time 8 hours per week (TWO DAYS PER WEEK - MONDAY TO FRIDAY DAYS TO SUIT)

You will be given all the support you need to steer the department to be an always improving team that is delivering, performing and operating a safe environment.

Job description

Job responsibilities

Please see attached Job description and person specification for full details of role and responsibilities.

This role is part time 8 hours per week (TWO DAYS PER WEEK - MONDAY TO FRIDAY DAYS TO SUIT)

You will be given all the support you need to steer the department to be an always improving team that is delivering, performing and operating a safe environment.

Person Specification

BOOK KEEPING EXPERIENCE GENERAL OFFICE DUTIES

Essential

EXPERIENCE IN PREVIOUS ROLE

Desirable

PREFERED SOME BASIC ADMIN EXPEREINCE /BOOK KEEPING

Person Specification

BOOK KEEPING EXPERIENCE GENERAL OFFICE DUTIES

Essential

EXPERIENCE IN PREVIOUS ROLE

Desirable

PREFERED SOME BASIC ADMIN EXPEREINCE /BOOK KEEPING

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

CHURCHILL HOSPITAL

OLD ROAD HEADINGTON

OXFORD

OX3 7LE

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

CHURCHILL HOSPITAL

OLD ROAD HEADINGTON

OXFORD

OX3 7LE

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)