Job summary
The post holder will develop and implement administrative systems which will ensure the efficient and effective running of the Ward, allowing the Ward Managers to concentrate more fully on the clinical aspects of his/her job role. The post holder will also respond to enquiries from other ward staff.
Main duties of the job
The successful candidate will be expected to work closely with their ward managers, they will support their ward managers with a comprehensive range of day to day admin tasks such as staff recruitment both clinical and administrative, assisting with ward projects, arranging and attending meetings, taking of minutes , organizing staff training (both clinical and administration staff) This support allows the ward manger time to focus on their clinical duties, clinical team and patient flow through their wards.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.
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Job description
Job responsibilities
- Representing ward staff or managers at appropriate meetings, reporting back accordingly.
- Manage the administrative process for the recruitment and orientation of new ward staff
- Keep accurate records of vacancies
- Establish and maintain professional working relationships with all staff
- Make changes to e rostering as required by the Ward Sister.
- Establishing good work relationships with external companies.
- Uploading information on trust intranet and internal shared drives as required
- Record and respond to all enquires and requests on behalf of ward managers, and personally act upon when appropriate.
- Meet & greet
- Provide secretarial support to the ward manager, preparing and keeping his/her diary
- Ensure all relevant paperwork is available for: ward meetings, HR meetings etc. Minute take and record action notes from a variety of meetings as required
- Ensure there is proper governance for all patient and ward documentation that complies with Trust policies and that it is adhered to
- Ensure there is a proper system for the collection and storage of Audit and other monitoring and sensitive information, both electronically and paper copies
- Organize all relevant meetings
- Prepare and type letters and reports as required
Job description
Job responsibilities
- Representing ward staff or managers at appropriate meetings, reporting back accordingly.
- Manage the administrative process for the recruitment and orientation of new ward staff
- Keep accurate records of vacancies
- Establish and maintain professional working relationships with all staff
- Make changes to e rostering as required by the Ward Sister.
- Establishing good work relationships with external companies.
- Uploading information on trust intranet and internal shared drives as required
- Record and respond to all enquires and requests on behalf of ward managers, and personally act upon when appropriate.
- Meet & greet
- Provide secretarial support to the ward manager, preparing and keeping his/her diary
- Ensure all relevant paperwork is available for: ward meetings, HR meetings etc. Minute take and record action notes from a variety of meetings as required
- Ensure there is proper governance for all patient and ward documentation that complies with Trust policies and that it is adhered to
- Ensure there is a proper system for the collection and storage of Audit and other monitoring and sensitive information, both electronically and paper copies
- Organize all relevant meetings
- Prepare and type letters and reports as required
Person Specification
Application
Essential
Desirable
Person Specification
Application
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
