Accounts Payable Manager

Job description

Job responsibilities

Responsibility for the management of the Accounts Payable Section, including planning and monitoring of its workload.

Identify and follow up on significant issues affecting the efficient payment of invoices with appropriate people.

Responsible for training and development of Accounts Payable staff enabling full job flexibility within the Section.

Establish routine performance measures in consultation with team members which include the routine identification of areas for improvement in operational performance.

Working with Procurement colleagues to identify ways in which Procurement and payment processes can be streamlined whilst retaining a clear audit trail.

Manage the interface with suppliers and contractors who raise queries about payment terms. Conduct negotiations between budget holders and creditors to find effective solutions based on judgement and analysis of the case.

Liaising with suppliers to address complex cases where there are issues in respect of outstanding balances and/or major disputes that could lead to legal action against the Trust.

Liaising with other Directorates and Departments to develop efficient systems for processing and flow of documentation.

Managing major suppliers accounts, ensuring that all queries are dealt with and invoices processed promptly.

Developing controls to minimise risks of delayed and duplicate payments, through office procedures and use of the Oracle Purchase Ledger system.

Responsible for the maintenance of the Purchase Ledger, ensuring housekeeping procedures are kept up to date.

Responsible for the development and documentation of protocols and procedures relating to processes and procedures within the Accounts Payable team. Identifies, explores and develops opportunities for providing improved services ensuring that they are kept up to date on a regular basis.

Responsible for ensuring payment runs and other processes (e.g. Pharmacy interface) are carried out to schedule.

Provision of information on forthcoming payments to Cash Management Section as promptly as possible.

Reporting to line manager and senior managers on issues affecting service provision.

Any other duties which may be delegated, from to time, by the Head of Financial Services.

Person Specification

Qualifications

Essential

• AAT Technician level or equivalent

Desirable

• Studying for a recognised professional qualification (e.g. CIMA or ACCA)

Experience

Essential

• Substantial systems experience operating experience at a management level in a large complex organisation.
• Management of Purchase Ledger in a large organisation.
• Experience of leading change and improvements in a complex accounting environment.

Desirable

• Knowledge of Treasury function

Personal Knowledge and Attributes

Essential

• Advanced knowledge of Excel is essential.
• Practical experience of accounting systems.
• Good written and verbal communication skills and the ability to deal with members of staff from all levels of the Trust and members of the public.
• Ability to understand, interpret and deliver user required modifications to systems in a timely manner
• Analytical skills to enable analysis of complex financial information.
• Accuracy and attention to detail. Problem solving skills
• Able to prioritise workload and work under pressure to meet strict timetable and deadlines.

Behavioural Skills

Essential

• Encourage a spirit of support, respect and teamwork
• Strive to improve process through change and innovation
• Behave in a professional manner at all times.
• Positive attitude to all tasks and stakeholders.

Technical Skills

Essential

• Proficient with the Microsoft Office package

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Hybrid

Hybrid - Home/Oxford

OX4 2PG

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)