Pharmacy Digital Project Manager

Job description

Job responsibilities

Pharmacy Stock Control Replacement Project

To support the project team in the development and implementation of the pharmacy systems optimisation project, which compromises;

• A more comprehensive integration with our Trust EPR
• Updates to our robotic dispensing cabinets to facilitate better integration and readiness for Falsified Medicines Directive.
• A key member of our departmental space optimisation team

To work with the Project Lead and Pharmacy Stock Control System Manager to ensure the project runs to the agreed timeline.

To ensure that a business approach to the delivery of the project is managed on behalf of the pharmacy directorate executive.

Provides effective leadership to the project team ensuring that team members are motivated and that their skills are developed. Allocate and monitor work as appropriate.

Actively represent the project team, ensuring that effective relationships are built and maintained.

Take responsibility for the definition, documentation and safe execution of one or more significant projects, actively participating in all phases of the project. Manage the project in line with agreed roles and responsibilities to meet specified objectives. Identify, assess and manage risks to the success of the project.

Ensure that realistic project and quality plans are prepared and maintained and all activities tracked against the plan, providing regular and accurate reports to senior management, and client/user management as appropriate

To identify, engage and work collaboratively with key stakeholders to ensure involvement in the development and enhancement of the system.

To formulate and adjust plans and strategies.

Communicate a range of complex and sometimes controversial or sensitive issues relating to the the project to staff from various levels within and outside pharmacy or supplier peers in an appropriate manner.

To set up and chair a new Pharmacy Systems Optimisation Joint Project Group

Support the the project lead in facilitation of meetings and workshops, ensuring information is recorded as required including minutes and actions.

To provide and receive highly complex, sensitive or contentious information to a variety of staff groups.

To arbitrate and resolve competing requests in regard to prioritising project development

To ensure that all relevant Impact Assessments are completed e.g. financial health of the projects

To monitor all aspects of project and ensure that appropriate risk assessments are undertaken and acted upon

To effectively and efficiently manage budgets in accordance with standing financial instructions.

Effectively estimate costs, timescales and resource requirements for the successful delivery of the project to an agreed scope.

Ensure that delivered systems are implemented within these criteria.To have responsibility for and take the lead for nominated tasks, e.g. projects and developments.

Routinely update project documents including templates and project documentation.

Manage the project and deliverable change control procedure, gaining agreement for revisions to the project(s) from the project sponsors.

Train or brief staff in areas of expertise.

To provide regular highlight reports to Senior Pharmacy Managers and the Pharmacy Directorate Executive group as well as the Lead Pharmacist Clinical Informatics.

To undertake other duties that are considered to be within the general scope of the post, as required by Senior Pharmacy Managers.

Professional Role

To ensure confidentiality is maintained at all times

To be professionally accountable for actions and advice

To follow departmental and Trust policies and procedures.

To undertake Continuous Professional Development both on a personal and professional level.

Any other reasonable duties as requested by the Clinical Director of Pharmacy and Medicines Management.

Person Specification

Qualifications

Essential

• Degree at minimum 2:1 level, or equivalent project management experience
• Relevant project management qualification(s) (APMP, Prince2, MSP)
• Evidence of continual personal development

Experience

Essential

• An understanding of the social, political, economic and technical context within which the NHS operates
• Demonstrable experience in the management of complex projects involving multi-disciplinary teams
• Experience managing complex projects to time and to a high quality.
• Experience establishing and maintaining effective working relationships with a range of external and internal stakeholders at all levels
• Experience working with a range of individuals and organisations ideally in a healthcare setting.
• Ability to work well under pressure.
• Ability to analyse complex information, to think and plan strategically and to exercise sound judgement in the face of conflicting pressures.
• Flexible attitude and ability to work as part of a team

Desirable

• Understand the principles behind medicines management in a hospital setting.
• Experience managing, motivating and developing staff.
• Organisation of large committee meetings
• Experience of working with academic partners, or experience in the academic setting

Personal Skills

Essential

• Effective and persuasive communicator demonstrating oral, written and presentation skills with a high degree of personal credibility
• Confident negotiation skills, and the ability to deliver contentious information in a sensitive manner, sometimes in hostile situations
• Diplomacy and assertiveness in working with a range of internal and external stakeholders
• Proven time management skills
• Organised & Methodical
• Able to work as part of a team
• Able to use own initiative appropriately
• Good attention to detail with a thorough and systematic approach to tasks and high standards of accuracy

Desirable

• Knowledge of current developments within the NHS
• Understanding of information security and working with confidential information

Behavioural Skills

Essential

• Enthusiastic
• Willing to travel between sites
• Adaptable and flexible
• Well presented
• Ability to prioritise project resources efficiently and effectively
• An understanding and commitment to equality and diversity

Technical Skills

Essential

• Expert User of Microsoft Office

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

John Radcliffe Hospital

Headley Way, Headington

Oxford

OX3 9DU

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)