Job responsibilities
MAIN PURPOSE OF THE POST
To manage the Treasury, Accounts Receivable and Accounts Payable Sections, working to maximise efficiency and timeliness of processing transactions.
Reporting and managing the Trusts cash balances, presenting clear information to senior colleagues in a timely manner to allow key decisions to be made.
Present cases considering a range of possibilities for areas for improvement either to save money, or to enhance services, or become more efficient. This will include analysing options and evaluating complex scenarios to be able to advise decision makers. End-to-end project management of any cases gaining approval, seeing through to conclusion and successful implementation.
Working with colleagues in Finance and other departments to develop systems and procedures, increasing efficiency and quality and timeliness of information.
To ensure appropriate training and development of Finance staff.
Be a key member of the team involved in the preparation of the Trusts statutory accounts including planning and managing the exercise to agree NHS balances.
RESPONSIBILITIES
1. Team Management
Manage Treasury, Accounts Payable and Accounts Receivable Sections, developing and agreeing work plans for the teams
Responsible for recruitment to teams and setting objectives for team managers and teams as a whole
Setting and monitoring targets for teams
Responsible for development of teams and any system improvements
Review of monthly performance figures working with team managers to investigate and explain significant trends and to develop action plans
2. Accounts Payable Section and Procurement
Develop links with suppliers to address issues in supply chain processes, including procurement and payment of invoices. As part of this process, work to develop and automate systems and procedures involving Procurement Department where appropriate
Administration of Purchasing Cards for the Trust, dealing with card applications, ensuring payment and posting of monthly balances and transactions
Dealing with queries and requests for information on suppliers, either for suppliers themselves or for management and other departments in the Trust
Dealing with VAT queries raised by finance colleagues and other Trust departments
3. Income and Debtors
Working with colleagues in Finance and Commissioning, develop process for the efficient invoicing of NHS organisations and subsequent follow up/debt escalation arrangements.
Develop efficient processes for all other invoicing within the Trust
Working with the Accounts Receivable Manager and debtors team to develop efficient and effective arrangements for debtor follow up and internal monitoring arrangements
Review recommended write-offs of bad debts and provision for doubtful debts and decide on the write-offs and provision adjustments to be made in the Trust accounts each month
Review recommended list of debtors to pass to collection agency and decide on items to refer, consulting with Income team where appropriate
Work with Accounts Receivable Manager to monitor debt collection agency performance, and where appropriate to change debt collection arrangements
Dealing with queries and requests for information on income and debtors, e.g. for Trust management or other departments in the Trust
Receiving, interpreting and planning local implementation of national and regional guidance and policies
Where appropriate contacting issuers of guidance for clarification or to raise issues
Administration of Purchasing Cards for the Trust, dealing with card applications, ensuring payment and posting of monthly balances and transactions
4. Systems and procedures - general
Develop systems and procedures for income/debtor, treasury and accounts payable teams, both internal procedures and procedures which affect other departments and other organisations
Responsible for contributing on development of major finance system changes across the Finance Department, including involvement in
- deciding on systems to be brought in- planning implementation- planning and carrying out system testing- training of staff
This includes the main finance ledger, and also database systems maintained in the Finance Department, and systems in other departments which have an impact on Finance
Responsible for ensuring month-end processes are complete and reports are produced accurately and in a timely manner
liaising with Trusts VAT consultants ensuring they are consulted on key matters with potential VAT implications such as major contracts and capital projects and attending VAT Review Meetings
liaising with Internal and External auditors, dealing with queries and responding to and implementing recommendations
be a key member of the team preparing the Trusts statutory accounts including planning and managing the exercise to agree NHS balances
Board Reporting complete appropriate reports related to cash management, accounts receivable and accounts payable, present to senior finance colleagues and be able to explain sensitive and potentially contentious information
Receiving, interpreting and planning local implementation of national and regional guidance and policies impacting on Financial Services/Accounting issues. Where appropriate contacting issuers of guidance for clarification or to raise issues
Assisting in developing, implementing and maintaining financial processes and procedures
Developing reports to assist in the provision of information to Trust Management, Finance colleagues and other key contacts
5. Staff Training and Development
Responsible for planning and organising Financial Services staff training and development including any trainees/apprentices or placement students
Contributing to the development and delivery of Finance training to other departments in the Trust
6. Cash Management
Develop cash reporting and monitoring processes that meet the needs of the Trust including internal and external requirements
Identify areas for improving the Trusts cash balances
