Job summary
We are seeking a Recruitment Coordinator to join our fast-paced and dynamic team of Recruiters. The role will see the successful Recruitment Coorindator ensure a professional, accurate, and customer focussed service is provided to all stakeholders.
The Recruitment Cooridnator will manage operational recruitment for a set of divisions ensuring that recruitment and selection within the division(s) runs smoothly and within the agreed KPIs. They will be responsible for managing a team of recruitment assistants who will support them in successfully delivering a high standard recruitment service.
In return, you can benefit from working within an amazing team who thrive on working together to achieve the common goal. You will have access to remote and flexible working options, attractive pay as well as access to other benefits from generous annual leave, salary sacrifice schemes and access to a great pension scheme.
Care to join us...? #OneTeamOneOUH
Main duties of the job
- To provide line management guidance and support to the recruitment team.
- Effectively manage the team to ensure there are adequate staffing levels for the core times (9.00 am to 5.00 pm)
- To coordinate and run daily morning team meetings ensuring daily priorities are identified & actioned
- To perform weekly activity reviews with each member of the Recruitment team, using KPI information from TRAC reporting.
- To ensure all team interactions with stakeholders reflect the Trust's values and behaviours, challenging behaviours the Trust does not wish to see.
- Provide a quick, efficient and effective recruitment service, delivering on the Trust Recruitment KPI's.
- Manage the recruitment team activity against the agreed KPI's.
- Champion value based recruitment for all staff and provide support as a value based interviewer.
- Daily management of the TRAC dashboard ensuring all applicants are receiving regular updates and the daily tasks and queries are managed and answered.
- Conduct monthly data quality checks to ensure ESR is up to date and has no missing fields.
- Produce performance reports for review meetings and attend to update on compliance against the KPI's.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.
Job description
Job responsibilities
Please refer to the full job description and person specification for more details. We look forward to receiving your application.
- To provide line management guidance and support to the recruitment team.
- To regularly update the recruitment team with employment changes.
- Effectively manage the team to ensure there are adequate staffing levels for the core times (9.00 am to 5.00 pm)To coordinate and run daily morning team meetings ensuring daily priorities are identified & actioned
- To perform weekly activity reviews with each member of the Recruitment team, using KPI information from TRAC reporting.
- Ensure newly appointed staff receive a comprehensive and welcoming induction.
- Ensure the Recruitment team are visible, supportive and continuously improve the service provided to stakeholders.
- To act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between teams.
- To ensure all team interactions with stakeholders reflect the Trusts values and behaviours, challenging behaviours the Trust does not wish to see.
Recruitment
- Provide a quick, efficient and effective recruitment service, delivering on the Trust Recruitment KPIs.
- Manage the recruitment team activity against the agreed KPIs.
- Champion value based recruitment for all staff and provide support as a value based interviewer.
- Daily management of the TRAC dashboard ensuring all applicants are receiving regular updates and the daily tasks and queries are managed and answered.
- Conduct monthly data quality checks to ensure ESR is up to date and has no missing fields.
- Produce performance reports for review meetings and attend to update on compliance against the KPIs.
- Using reports from TRAC, provide weekly statistics to the Divisions to help monitor progress and performance.
- Provide specialist and general advice to the Recruitment team, answer queries based on specialist knowledge of NHS check standards and employment legislation.
- Monitor the return of contracts of employment and ensure the Recruitment team are issuing the implied terms letters in a timely manner.
- Ensure the Recruitment team have the physical resources to manage their day to day tasks, especially during large intakes.
- Provide a comprehensive, accurate and timely quality control process for all general appointments.
- Identify recruitment trends and implement initiatives with the Divisions to manage change.
- Manage the monthly update for recruitment, working with Divisions to identify and support workforce priorities. Continuously work with the Divisions to fill their vacancies in a timely manner.
- In conjunction with the Specialist Support team, provide Trust wide training and information briefing sessions on Recruitment and how to effectively recruit, to include training of the DocuSign & TRAC authorisation process.
- Obtain regular feedback from stakeholders and review services and processes as required.
- Respond to Freedom of Information requests as required.
- When requested by the HR Consultant Policies and Procedures, contribute to the development and updating of the Trusts HR policies and procedures.
- As required, attend local and national Workforce, recruitment, TRAC and NHS jobs networking events & trainings, updating the team with the content on return.
- Introduce and attend national careers events, milk rounds and schools to promote medical careers at OUH. Liaise with Staff to ensure they support the promotion of vacancies.
- Social media administration and contributor for Trust Recruitment accounts (e.g. Facebook Group / Twitter), oversee accounts, respond to comments, engage with prospective candidates and contribute regularly.
- To provide full desk coverage in the absence of team members & peers; to support colleagues and other members of the team at particularly busy timee
Job description
Job responsibilities
Please refer to the full job description and person specification for more details. We look forward to receiving your application.
- To provide line management guidance and support to the recruitment team.
- To regularly update the recruitment team with employment changes.
- Effectively manage the team to ensure there are adequate staffing levels for the core times (9.00 am to 5.00 pm)To coordinate and run daily morning team meetings ensuring daily priorities are identified & actioned
- To perform weekly activity reviews with each member of the Recruitment team, using KPI information from TRAC reporting.
- Ensure newly appointed staff receive a comprehensive and welcoming induction.
- Ensure the Recruitment team are visible, supportive and continuously improve the service provided to stakeholders.
- To act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between teams.
- To ensure all team interactions with stakeholders reflect the Trusts values and behaviours, challenging behaviours the Trust does not wish to see.
Recruitment
- Provide a quick, efficient and effective recruitment service, delivering on the Trust Recruitment KPIs.
- Manage the recruitment team activity against the agreed KPIs.
- Champion value based recruitment for all staff and provide support as a value based interviewer.
- Daily management of the TRAC dashboard ensuring all applicants are receiving regular updates and the daily tasks and queries are managed and answered.
- Conduct monthly data quality checks to ensure ESR is up to date and has no missing fields.
- Produce performance reports for review meetings and attend to update on compliance against the KPIs.
- Using reports from TRAC, provide weekly statistics to the Divisions to help monitor progress and performance.
- Provide specialist and general advice to the Recruitment team, answer queries based on specialist knowledge of NHS check standards and employment legislation.
- Monitor the return of contracts of employment and ensure the Recruitment team are issuing the implied terms letters in a timely manner.
- Ensure the Recruitment team have the physical resources to manage their day to day tasks, especially during large intakes.
- Provide a comprehensive, accurate and timely quality control process for all general appointments.
- Identify recruitment trends and implement initiatives with the Divisions to manage change.
- Manage the monthly update for recruitment, working with Divisions to identify and support workforce priorities. Continuously work with the Divisions to fill their vacancies in a timely manner.
- In conjunction with the Specialist Support team, provide Trust wide training and information briefing sessions on Recruitment and how to effectively recruit, to include training of the DocuSign & TRAC authorisation process.
- Obtain regular feedback from stakeholders and review services and processes as required.
- Respond to Freedom of Information requests as required.
- When requested by the HR Consultant Policies and Procedures, contribute to the development and updating of the Trusts HR policies and procedures.
- As required, attend local and national Workforce, recruitment, TRAC and NHS jobs networking events & trainings, updating the team with the content on return.
- Introduce and attend national careers events, milk rounds and schools to promote medical careers at OUH. Liaise with Staff to ensure they support the promotion of vacancies.
- Social media administration and contributor for Trust Recruitment accounts (e.g. Facebook Group / Twitter), oversee accounts, respond to comments, engage with prospective candidates and contribute regularly.
- To provide full desk coverage in the absence of team members & peers; to support colleagues and other members of the team at particularly busy timee
Person Specification
Application Form
Essential
- oEducated to degree level or demonstrable equivalent level of experience
- oPrevious experience of providing employment advice
- oKnowledge of e-recruitment systems
- oDemonstrates working knowledge of current Human Resources policies and procedures.
Desirable
- Obtained / working towards CIPD5
Person Specification
Application Form
Essential
- oEducated to degree level or demonstrable equivalent level of experience
- oPrevious experience of providing employment advice
- oKnowledge of e-recruitment systems
- oDemonstrates working knowledge of current Human Resources policies and procedures.
Desirable
- Obtained / working towards CIPD5
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
