Oxford University Hospitals NHS Foundation Trust

SCAN Administrator

Information:

This job is now closed

Job summary

The Suspected CANcer (SCAN) pathway

SCAN is a Multidisciplinary Diagnostic Centre (MDC) based pathway which supports earlier and faster detection of cancers amongst patients with non-specific but concerning symptoms, whose symptoms do not indicate an appropriate urgent (2 Week Wait) referral pathway.

SCAN pathway involves rapid access to Computed Tomography (CT) and laboratory tests (blood and faeces tests), with possible further tests if needed and an appointment with a specialist working in a Multi Diagnostic Clinic (MDC), dependent on the test results. The aim is to reach a diagnosis and be able to begin treatment faster than at present.

We are looking for an excellent administrator to support the team, on a part time basis. The SCAN Pathway Administrator will be a key member of the team working with closely with the SCAN pathway navigators and radiographers as part of a multidisciplinary team. You will support the SCAN team with governance and administration of the pathway. A keen eye for detail and good organisational skills are a must. The post holder will be required to undertake administrative triage of incoming referrals as well as a number of data entry/management tasks taking place at different points along the service pathway

Main duties of the job

The SCAN Pathway Administrator is a key member of the team working closely with the SCAN pathway navigators and radiographers as part of a multidisciplinary team. You will support the SCAN team with governance and administration of the pathway. A keen eye for detail and good organisational skills are a must. The post holder will be required to undertake administrative triage of incoming referrals as well as a number of data entry/management tasks taking place at different points along the service pathway. A background in administration and data entry and an understanding of the core principles of Good Clinical Practice (GCP) would be advantageous. but training will be provided.

About us

The team are based in the Churchill Radiology Department, within the Cancer and Haematology Centre, opened in 2009. Primarily, we provide imaging services across the specialities found on site: Oncology, Radiotherapy, Breast, Renal, Urology, Transplantation, Chest Medicine, upper and lower GI, Head and Neck, Haematology and Infectious Diseases.

We have 2 CT scanners, one 64 slice GE CT scanner and one 256 Slice GE CT Scanner. We cover all types of scanning in CT this includes cardiac, pneumocolons, orthopaedic and all various CT guided interventional procedures including microwave ablations.

The Churchill Radiology department also has a 10 bed Day Case Unit which supports interventional imaging across the department, including the admission, recovery and discharge of patients undergoing a variety of diagnostic and treatment procedures.

The department also includes 2 GE MRI Scanners, a 1.5T and 3T, 2 flat plate interventional rooms, 2 PET/CT scanners, 2 Gamma Camera's including SPECT CT, 4 ultrasound rooms, a Lithotripsy unit and 5 DR GE Definium 8000 rooms.

Other specialist techniques include Hyperpolarised Xenon Imaging, High Intensity Focussed Ultrasound and SIRTS.

Opportunities are available for personal and professional development.

Details

Date posted

17 May 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum/pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

321-CSS-6112768-B4-1

Job locations

Churchill Hospital

Old Road

Oxford

OX3 7LE


Job description

Job responsibilities

The post holder will be:

  • Responsible for the day to day inbox management and administrative triage of incoming referrals.
  • Responsible for data entry and uploading of patient information onto various systems at different points along the pathway
  • Expected to respond to questions and queries via email, telephone and face to face.
  • Expected to co-ordinate data/ information from different systems and team members, collate and report.
  • Assisting with quality assurance of all related documentation in accordance with relevant legislation and guidelines.
  • Assisting with preparation for audit and inspections within assigned teams.
  • Ensuring that data is available and up to date for any project/service team meetings.
  • Assisting with the preparation of audit and inspections documents.
  • Ensure that office/service related supplies are adequate and assist with the ordering process.
  • Undertake general administrative tasks as delegated to contribute to the smooth running of the team.
  • If required attend project related meetings, to convey the relevant information to the team.

Job description

Job responsibilities

The post holder will be:

  • Responsible for the day to day inbox management and administrative triage of incoming referrals.
  • Responsible for data entry and uploading of patient information onto various systems at different points along the pathway
  • Expected to respond to questions and queries via email, telephone and face to face.
  • Expected to co-ordinate data/ information from different systems and team members, collate and report.
  • Assisting with quality assurance of all related documentation in accordance with relevant legislation and guidelines.
  • Assisting with preparation for audit and inspections within assigned teams.
  • Ensuring that data is available and up to date for any project/service team meetings.
  • Assisting with the preparation of audit and inspections documents.
  • Ensure that office/service related supplies are adequate and assist with the ordering process.
  • Undertake general administrative tasks as delegated to contribute to the smooth running of the team.
  • If required attend project related meetings, to convey the relevant information to the team.

Person Specification

SL

Essential

  • offline - add score to progress or decline
Person Specification

SL

Essential

  • offline - add score to progress or decline

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Churchill Hospital

Old Road

Oxford

OX3 7LE


Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)


Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Churchill Hospital

Old Road

Oxford

OX3 7LE


Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Lead SCAN Pathway Navigator

Rosie Lomas

rosie.lomas@ouh.nhs.uk

01865227780

Details

Date posted

17 May 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum/pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

321-CSS-6112768-B4-1

Job locations

Churchill Hospital

Old Road

Oxford

OX3 7LE


Supporting documents

Privacy notice

Oxford University Hospitals NHS Foundation Trust's privacy notice (opens in a new tab)