Job summary
The NMO and the CMS services in Oxford are recognised internationally as world leading centres and because of this have been commissioned as highly specialised services. In order to maintain the present performance, and to meet the increasing demands on these services a database manager is required. It is proposed that this funding is taken from the annual underspend of money received by the Trust for running of the NMO service, and which has the agreement of the Medical Director for the National Commissioning group (NCSTT).
Main duties of the job
This post provides an exciting opportunity to join the two nationally commissioned highly specialised services: Neuromyelitis Optica (NMO), and Congenital Myasthenia Syndrome (CMS) both led in Oxford by Professor Jackie Palace, Dr Isabel Leite and Dr Sithara Ramdas.
The post holder will be funded by the Oxford University NHS Foundation Trust and will be based at the John Radcliffe Hospital, Oxford. The post holder will build on and improve current data collection and analysis of the two services, to improve clinical management of patients under the service across sites, and to report on service activities, service outcomes and standards, and audit the services.
The post holder will be responsible for co-ordinating the collection of NMO/CMS related data from Oxford University Hospitals NHS Foundation Trust and the outreach sites and to collaborate with the other NMO centre at the Walton Hospital and the other three rare neuromuscular service sites which the Oxford CMS service is part of, in order to compare and align service standards and reporting structure and justify the commissioning of these services.
They will need to ensure that Oxford and its partners are working to the correct information governance standards and that regulatory procedures are followed.
The post-holder will play a technical role within the Server team, ensuring that the OUH and Service Level Agreements are either met or exceeded, according to the team's agreed objectives and workplans.
About us
Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here www.ouh.nhs.uk
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel
Job description
Job responsibilities
- Promote and support the effective collection and use of data, information, knowledge, and technology, to aid the clinical teams in Oxford and the increasing number of outreach centres in the management of the patients,
- To improve the websites and publicity of these services,
- To inform the delivery of high quality innovative clinical care and outcomes for patients suffering with these rare conditions.
- To ensure the monthly manual data commissioning submissions are accurate and available to the clinical team and NHS England and populated within the annual report.
- The data analyst will support a more digital/faster approach regarding data collection.
- The post holder will be responsible for co-ordinating the collection of NMO/CMS related data from the local site and outreach sites.
- To collaborate with the other NMO & CMS centres in order to compare and align service standards and reporting structure, and justify the commissioning of these services.
- To align the NMO and CMS databases across laboratory and clinical teams.
- Collect, analyse, develop, interpret, and present health research and audit information to a high standard using statistical software and techniques
- To work closely with the clinical and management team to continuously improve and maintain efficient administrative and data management systems.
- Be responsible for coordination of data input by the team in an accurate and timely manner ensuring that all data management conventions are adhered to.
- To ensure and maintain records in accordance with Good Clinical Practice and Data Protection Act to ensure patient confidentiality.
- To prepare data updates to present at regular in-house meetings.
- To perform other tasks as required by the Clinical Lead of the Oxford NMO & CMS services.
- To assist the NMO & CMS clinical team in the preparation of progress reports on individual projects and proactively resolve logistical and other issues in order to facilitate progress according to agreed timelines.
- To assist the Service Manager in the scheduling of annual leave and breaks in order to allow continual cover of the Oxford centre.
WORKING PRACTICE:
- Support the clinical and administrative team to ensure that the running of research and audit studies complements patient clinical care.
- Deliver presentations to organisational and regional meetings when necessary. Be a positive ambassador when representing the organisation.
- Be fully conversant and compliant with the Data Protection Act, IT Security Policy and other Trust oversight required for clinical research systems.
- Be fully conversant and compliant with the National regulatory bodies requirements (HRA) for conducting clinical research.
OTHER RESPONSIBILITIES
- To operate under own initiative with management from clinical leads
- Deal with complicated enquires regarding data collection and patient pathways from members of the local and regional MDTs
- To support the lead consultant and nurse specialists in other service developments relating to NMO & CMS.
- Designing and updating web pages to publicise the NMO & CMS services.
- Any other duties deemed appropriate as the service develops.
- The post holder must at all times respect patient confidentiality and in particular, the
- confidentiality of electronically stored personal data in line with the requirements of the Data Protection Act.
- Abide by all Statutory and Trust policies and procedures.
- Attend mandatory training courses as identified through individual
- performance review.
- Participate in individual performance review in regular supervision sessions as agreed
Job description
Job responsibilities
- Promote and support the effective collection and use of data, information, knowledge, and technology, to aid the clinical teams in Oxford and the increasing number of outreach centres in the management of the patients,
- To improve the websites and publicity of these services,
- To inform the delivery of high quality innovative clinical care and outcomes for patients suffering with these rare conditions.
- To ensure the monthly manual data commissioning submissions are accurate and available to the clinical team and NHS England and populated within the annual report.
- The data analyst will support a more digital/faster approach regarding data collection.
- The post holder will be responsible for co-ordinating the collection of NMO/CMS related data from the local site and outreach sites.
- To collaborate with the other NMO & CMS centres in order to compare and align service standards and reporting structure, and justify the commissioning of these services.
- To align the NMO and CMS databases across laboratory and clinical teams.
- Collect, analyse, develop, interpret, and present health research and audit information to a high standard using statistical software and techniques
- To work closely with the clinical and management team to continuously improve and maintain efficient administrative and data management systems.
- Be responsible for coordination of data input by the team in an accurate and timely manner ensuring that all data management conventions are adhered to.
- To ensure and maintain records in accordance with Good Clinical Practice and Data Protection Act to ensure patient confidentiality.
- To prepare data updates to present at regular in-house meetings.
- To perform other tasks as required by the Clinical Lead of the Oxford NMO & CMS services.
- To assist the NMO & CMS clinical team in the preparation of progress reports on individual projects and proactively resolve logistical and other issues in order to facilitate progress according to agreed timelines.
- To assist the Service Manager in the scheduling of annual leave and breaks in order to allow continual cover of the Oxford centre.
WORKING PRACTICE:
- Support the clinical and administrative team to ensure that the running of research and audit studies complements patient clinical care.
- Deliver presentations to organisational and regional meetings when necessary. Be a positive ambassador when representing the organisation.
- Be fully conversant and compliant with the Data Protection Act, IT Security Policy and other Trust oversight required for clinical research systems.
- Be fully conversant and compliant with the National regulatory bodies requirements (HRA) for conducting clinical research.
OTHER RESPONSIBILITIES
- To operate under own initiative with management from clinical leads
- Deal with complicated enquires regarding data collection and patient pathways from members of the local and regional MDTs
- To support the lead consultant and nurse specialists in other service developments relating to NMO & CMS.
- Designing and updating web pages to publicise the NMO & CMS services.
- Any other duties deemed appropriate as the service develops.
- The post holder must at all times respect patient confidentiality and in particular, the
- confidentiality of electronically stored personal data in line with the requirements of the Data Protection Act.
- Abide by all Statutory and Trust policies and procedures.
- Attend mandatory training courses as identified through individual
- performance review.
- Participate in individual performance review in regular supervision sessions as agreed
Person Specification
Marked
Essential
- Educated to GCSE level (6 or more GCSE's including English and Maths grade C and above)
- Good spoken and written English
- Competence in computer systems
- Ability to work under pressure
- Ability to provide a range of options to deal with complex working situations
Desirable
- NHS experience
- Redcap Experience
Scientific grades
Essential
- Degree or equivalent experience in a relevant science/IT or a registered healthcare profession
- Basic programming knowledge
Desirable
- PRINCE-2 Practitioner
- A relevant higher research or management degree
Experience
Essential
- Ability to analyse, interpret and communicate complex information - from clinical data and technical information to organisational structure and strategy - to a range of groups including senior managers, external stakeholders and professional bodies, and those with other areas of specialty
Desirable
- Experience of supporting clinical research in the NHS
Technical
Essential
- Familiarity with server Operating Systems including Windows and Linux/Unix systems administration. Experience in server administration, including installation, configuration, and maintenance of server hardware and software. Knowledge of server security, backup, and disaster recovery. Familiarity with virtualization technologies like VMware or Hyper-V. Strong understanding of database administration principles (e.g., MySQL, SQL, Oracle). Experience with web application technologies (e.g., PHP, Apache). In-depth knowledge of REDCap features and functionality. -System Administration: oInstall, configure, upgrade, and maintain the REDCap software and infrastructure. oPerform regular system backups and ensure data integrity and security. oMonitor system performance, troubleshoot issues, and implement corrective actions. -User Management: oCreate, manage, and deactivate user accounts. oAssign appropriate user permissions and roles. oProvide user training and support. -Project Management: oCreate and configure new REDCap projects. oAssist researchers in designing data collection forms and workflows. oMonitor project progress and enforce data quality standards. -Data Management: oFacilitate data imports and exports in various formats.
Desirable
- Experience in the use of data management and computer systems in a clinical setting Ability to execute scripts and extract datasets using automated tools. Experience of Cerner Millennium or other EPR Experience of a statistical package such as STATA or SPSS.
Person Specification
Marked
Essential
- Educated to GCSE level (6 or more GCSE's including English and Maths grade C and above)
- Good spoken and written English
- Competence in computer systems
- Ability to work under pressure
- Ability to provide a range of options to deal with complex working situations
Desirable
- NHS experience
- Redcap Experience
Scientific grades
Essential
- Degree or equivalent experience in a relevant science/IT or a registered healthcare profession
- Basic programming knowledge
Desirable
- PRINCE-2 Practitioner
- A relevant higher research or management degree
Experience
Essential
- Ability to analyse, interpret and communicate complex information - from clinical data and technical information to organisational structure and strategy - to a range of groups including senior managers, external stakeholders and professional bodies, and those with other areas of specialty
Desirable
- Experience of supporting clinical research in the NHS
Technical
Essential
- Familiarity with server Operating Systems including Windows and Linux/Unix systems administration. Experience in server administration, including installation, configuration, and maintenance of server hardware and software. Knowledge of server security, backup, and disaster recovery. Familiarity with virtualization technologies like VMware or Hyper-V. Strong understanding of database administration principles (e.g., MySQL, SQL, Oracle). Experience with web application technologies (e.g., PHP, Apache). In-depth knowledge of REDCap features and functionality. -System Administration: oInstall, configure, upgrade, and maintain the REDCap software and infrastructure. oPerform regular system backups and ensure data integrity and security. oMonitor system performance, troubleshoot issues, and implement corrective actions. -User Management: oCreate, manage, and deactivate user accounts. oAssign appropriate user permissions and roles. oProvide user training and support. -Project Management: oCreate and configure new REDCap projects. oAssist researchers in designing data collection forms and workflows. oMonitor project progress and enforce data quality standards. -Data Management: oFacilitate data imports and exports in various formats.
Desirable
- Experience in the use of data management and computer systems in a clinical setting Ability to execute scripts and extract datasets using automated tools. Experience of Cerner Millennium or other EPR Experience of a statistical package such as STATA or SPSS.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
