Job summary
OUH are looking for an enthusiastic and experienced Finance professional to take up a permanentposition as Head of Financial Governance.
This role is an integral part of the senior finance team at Oxford University Hospitals and will operationally oversee all aspects of governance for the finance function, ensuring that the systems and processes are aligned to the Governance framework.
This is role can beworked as a hybrid role, with in office and home working andwe welcome discussions around flexible working.
Main duties of the job
The postholder will operationally oversee all aspects of governance for the finance function, ensuring that the systems and processes are aligned to the Governance framework.
The postholder will be the central contact Financial Governance for the Trust. and will play a key role in the production of the Annual Report and Accounts, including leading on the Trust's audit completion process.
The role will also manage the finance systems team and be the lead for the Trust with regard to internal audit and counter fraud.
The postholder will require expert analytical, judgement, presentation skills, as well as the ability to make and influence key decisions at a senior level.
The Finance department at OUH is a team focused on ensuring that senior decision makers have the right information on which to base investment decisions.
The team works closely with clinical and operational colleagues across the organisation and are integral to the effective financial management of the Trust.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.
Job description
Job responsibilities
- Lead on all aspects of financial governance for the Trust.
- Ensure that all financial documents remain current and aligned to the Trust Structure and the external legal and political environment and in particular NHS guidance. These will include, but not limited to, Standing Orders, Standing Financial Instructions, and Limits of Delegation
- Provide detailed guidance to the Trust, including the Chief Financial Officer, as to how any course of action algins with the financial governance framework, including alternative appropriate approaches as necessary.
- Develop and maintain a clear operational framework to ensure robust financial decision making across the Trust.
- As required, prepare papers for Trust committees including, but not limited to, Trust Management Executive, Audit Committee and Trust Board on any aspect of financial governance.
- Ensure that the Trusts finance system is compliant with, and supports the Financial Governance frameworks, and instigate changes as necessary to improve and maintain their alignment.
- Ensure that finance systems are able to service any requirements to support the management of the Trusts finances and appropriate use of Trust resources including robust controls and processes to ensure that all transactions are in line with Trust policies and the data provided to management and external bodies, including NHS England and external audit is complete and accurate.
- Have overall responsibility for the finance systems, managing and developing the systems to meet the evolving financial information requirements of the Trust.
- Manage the relationships and contracts with finance system providers.
- Serve as relationship lead and contract manager for the Trust with the external audit supplier.
- Oversee the suppliers preparation of the external audit plan for the year ensuring the supplier has engaged with the relevant Trust staff and is aligned with the timetables for the production of the draft accounts and the relevant meetings of the Audit Committee.
- Lead the management of the audit of the annual accounts ensuring the timeliness and completeness of responses to audit queries and identifying areas of concern to the Deputy Director of Finance.
- Lead on the annual Value for Money audit providing a narrative, with supporting evidence to demonstrate that the Trust has put in place proper arrangements to secure economy, efficiency and effectiveness in its use of resources.
- Manage the external audit process for the Trust, liaising between the Trust and the supplier to ensure that they meet all contractual obligations and the expectations of the Audit Committee in terms of the quality and timeliness of reports and follow up work.
- Provide guidance to the auditors in relation to the requirements of Audit Committee and Trust Board in relation to the external audit function
- Produce the Finance functions contribution to the Annual Report, liaising with Finance colleagues as necessary to ensure the data is robust and auditable.
- Serve as relationship lead and contract manager for the Trust with the internal audit supplier.
- Oversee the suppliers preparation of the draft internal audit plan for the year ensuring the supplier has engaged with the relevant Trust staff and that the plan is aligned to the objectives of the annual plan and relevant Trust strategy documents.
- Manage the internal audit process for the Trust, liaising between the Trust and the outsourced supplier to ensure that they meet all contractual obligations and the expectations of the Audit Committee in terms of the quality and timeliness of reports and follow up work. Support the supplier with access to all staff and systems they require to carry out the audit programme.
- Review and ensure the quality of the draft Head of Internal Audit opinion prior to consideration by the Audit Committee.
- Provide guidance to the auditors in relation to the requirements of Audit Committee and Trust Board in relation to the internal audit function.
- Serve as the Fraud Champion for the Trust and a key liaison between the Trust and the Counter Fraud supplier.
- Manage the engagement process between the Trust and the Counter Fraud supplier including monthly, quarterly and annual engagement meetings between the Chief Finance Officer and Chief People Officer their nominated deputies as required.
- Direct the Trust response to fraud enquiries, such as the annual National Fraud Initiative returns.
- Ensure that all fraud investigations are progressed and completed. This may involve significant emotional resilience when dealing with cases which may result in criminal investigation and prosecution.
- Co-ordinate the Trust response to recommendations following investigations and ensure that any learning from recommendations are rolled out across the Trust as necessary following the conclusion of any fraud investigations, reports or circulars.
- Ensure that the Finance function discharges its responsibility for risk management.
- Develop processes to identify and quantify emerging risks, including mitigation actions.
- Ensure that risk management is an integral part of the management of the finance function and embedded in all processes.
- Lead on the development and maintenance of a Finance Business Continuity Plan liaising as necessary with the wider Trust continuity planning process.
Job description
Job responsibilities
- Lead on all aspects of financial governance for the Trust.
- Ensure that all financial documents remain current and aligned to the Trust Structure and the external legal and political environment and in particular NHS guidance. These will include, but not limited to, Standing Orders, Standing Financial Instructions, and Limits of Delegation
- Provide detailed guidance to the Trust, including the Chief Financial Officer, as to how any course of action algins with the financial governance framework, including alternative appropriate approaches as necessary.
- Develop and maintain a clear operational framework to ensure robust financial decision making across the Trust.
- As required, prepare papers for Trust committees including, but not limited to, Trust Management Executive, Audit Committee and Trust Board on any aspect of financial governance.
- Ensure that the Trusts finance system is compliant with, and supports the Financial Governance frameworks, and instigate changes as necessary to improve and maintain their alignment.
- Ensure that finance systems are able to service any requirements to support the management of the Trusts finances and appropriate use of Trust resources including robust controls and processes to ensure that all transactions are in line with Trust policies and the data provided to management and external bodies, including NHS England and external audit is complete and accurate.
- Have overall responsibility for the finance systems, managing and developing the systems to meet the evolving financial information requirements of the Trust.
- Manage the relationships and contracts with finance system providers.
- Serve as relationship lead and contract manager for the Trust with the external audit supplier.
- Oversee the suppliers preparation of the external audit plan for the year ensuring the supplier has engaged with the relevant Trust staff and is aligned with the timetables for the production of the draft accounts and the relevant meetings of the Audit Committee.
- Lead the management of the audit of the annual accounts ensuring the timeliness and completeness of responses to audit queries and identifying areas of concern to the Deputy Director of Finance.
- Lead on the annual Value for Money audit providing a narrative, with supporting evidence to demonstrate that the Trust has put in place proper arrangements to secure economy, efficiency and effectiveness in its use of resources.
- Manage the external audit process for the Trust, liaising between the Trust and the supplier to ensure that they meet all contractual obligations and the expectations of the Audit Committee in terms of the quality and timeliness of reports and follow up work.
- Provide guidance to the auditors in relation to the requirements of Audit Committee and Trust Board in relation to the external audit function
- Produce the Finance functions contribution to the Annual Report, liaising with Finance colleagues as necessary to ensure the data is robust and auditable.
- Serve as relationship lead and contract manager for the Trust with the internal audit supplier.
- Oversee the suppliers preparation of the draft internal audit plan for the year ensuring the supplier has engaged with the relevant Trust staff and that the plan is aligned to the objectives of the annual plan and relevant Trust strategy documents.
- Manage the internal audit process for the Trust, liaising between the Trust and the outsourced supplier to ensure that they meet all contractual obligations and the expectations of the Audit Committee in terms of the quality and timeliness of reports and follow up work. Support the supplier with access to all staff and systems they require to carry out the audit programme.
- Review and ensure the quality of the draft Head of Internal Audit opinion prior to consideration by the Audit Committee.
- Provide guidance to the auditors in relation to the requirements of Audit Committee and Trust Board in relation to the internal audit function.
- Serve as the Fraud Champion for the Trust and a key liaison between the Trust and the Counter Fraud supplier.
- Manage the engagement process between the Trust and the Counter Fraud supplier including monthly, quarterly and annual engagement meetings between the Chief Finance Officer and Chief People Officer their nominated deputies as required.
- Direct the Trust response to fraud enquiries, such as the annual National Fraud Initiative returns.
- Ensure that all fraud investigations are progressed and completed. This may involve significant emotional resilience when dealing with cases which may result in criminal investigation and prosecution.
- Co-ordinate the Trust response to recommendations following investigations and ensure that any learning from recommendations are rolled out across the Trust as necessary following the conclusion of any fraud investigations, reports or circulars.
- Ensure that the Finance function discharges its responsibility for risk management.
- Develop processes to identify and quantify emerging risks, including mitigation actions.
- Ensure that risk management is an integral part of the management of the finance function and embedded in all processes.
- Lead on the development and maintenance of a Finance Business Continuity Plan liaising as necessary with the wider Trust continuity planning process.
Person Specification
Essential
Essential
- Qualifications
- Experience
- Analytical and Judgement Skills
- Planning and Organisational Skills
- Knowledge of financial management in a healthcare/commercial environment.
Desirable
- Expert specialist knowledge of accounting procedures, in particular those specifically relating to the NHS
- Experience of working in senior finance roles in a range of NHS bodies, covering NHS and private clinical services
Person Specification
Essential
Essential
- Qualifications
- Experience
- Analytical and Judgement Skills
- Planning and Organisational Skills
- Knowledge of financial management in a healthcare/commercial environment.
Desirable
- Expert specialist knowledge of accounting procedures, in particular those specifically relating to the NHS
- Experience of working in senior finance roles in a range of NHS bodies, covering NHS and private clinical services
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Employer details
Employer name
Oxford University Hospitals NHS Foundation Trust
Address
Finance dept, OUH@Cowley
Unipart House, Garsington Road
Oxford
OX4 2PG
Employer's website
https://www.ouh.nhs.uk/ (Opens in a new tab)
