Job summary
The Cellular Pathology department seeks an experienced biomedical support worker or administrator to provide administrative support to consultant pathologists. Most of the role will be to act as a tissue and data pathway administrator for cancer patients. The role involves tracking of tissue both in and out of the department from and to referring hospitals, ordering tests, liaising with other departments both within and external to the OUH.
Main duties of the job
The post requires
- Data input and retrieval skills using the laboratory information system to receipt, track tissue samples and order tests
- Liaison with clinical teams and MDT coordinators both internal and external to the Trust
- Liaise with external laboratories
- Retrieve and re-file pathology sides required for case conferences
- Use of Microsoft Word and Excel to prepare, as required, departmental documents and reports
- Distribution of work to pathologists
About us
Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training, and research. Find out more herewww.ouh.nhs.uk
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues, and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.
Job description
Job responsibilities
Summary of Main Post Responsibilities and role (full JD attached).
- Be fully conversant with the FileMaker Pro Cellular Pathology Information System for Histopathology, to enter and retrieve data.
- Be fully conversant with relevant departmental policies and Standard Operating Procedures (SOPs), ensuring that personal performance complies with the United Kingdom Accreditation Standards (UKAS)
- Utilise the Trusts Patient Administration System (PAS) to obtain information and for data entry into FileMaker Pro.
- Receive, prioritise, and act upon enquiries, by phone and in person, relating to the consultants work.
- Use Microsoft Word, Excel, and other software to prepare, as required, departmental documents, audits and reports.
- Maintain an efficient filing system, both manual and electronic systems clinical records and service management records.
- Liaise with clinical teams and MDT co-ordinators to prepare for case conferences
- Retrieve and re-file pathology slides from the laboratory filing system for collation with reports and case notes required for regular case conferences, maintaining an accurate audit trail, and ensuring timely return of case notes to Medical Records.
- Receive, distribute, and return referral work to consultants maintaining an accurate audit trail.
- Accurately copy type / audio type diagnostic surgical and post mortem reports if required.
- Distribute work to the clinical team as requested.
- Maintain patient confidentiality at all times.
- Assist with histology office reporting as required.
- Maintain local stationary stock supplies, requesting new stock as required.
Management and organisational role
- Liaise with the CSU Manager, other CSUmanagers and secretarial staff, and other Trust staff as required.
- Liaise with external bodies as required.
- Contribute to the training of new members of staff within the clerical area as required.
- Report adverse incidents to the CSU manager.
- Comply with health and safety regulations, the Data Protection Act, and Standard Operating Procedures.
Job description
Job responsibilities
Summary of Main Post Responsibilities and role (full JD attached).
- Be fully conversant with the FileMaker Pro Cellular Pathology Information System for Histopathology, to enter and retrieve data.
- Be fully conversant with relevant departmental policies and Standard Operating Procedures (SOPs), ensuring that personal performance complies with the United Kingdom Accreditation Standards (UKAS)
- Utilise the Trusts Patient Administration System (PAS) to obtain information and for data entry into FileMaker Pro.
- Receive, prioritise, and act upon enquiries, by phone and in person, relating to the consultants work.
- Use Microsoft Word, Excel, and other software to prepare, as required, departmental documents, audits and reports.
- Maintain an efficient filing system, both manual and electronic systems clinical records and service management records.
- Liaise with clinical teams and MDT co-ordinators to prepare for case conferences
- Retrieve and re-file pathology slides from the laboratory filing system for collation with reports and case notes required for regular case conferences, maintaining an accurate audit trail, and ensuring timely return of case notes to Medical Records.
- Receive, distribute, and return referral work to consultants maintaining an accurate audit trail.
- Accurately copy type / audio type diagnostic surgical and post mortem reports if required.
- Distribute work to the clinical team as requested.
- Maintain patient confidentiality at all times.
- Assist with histology office reporting as required.
- Maintain local stationary stock supplies, requesting new stock as required.
Management and organisational role
- Liaise with the CSU Manager, other CSUmanagers and secretarial staff, and other Trust staff as required.
- Liaise with external bodies as required.
- Contribute to the training of new members of staff within the clerical area as required.
- Report adverse incidents to the CSU manager.
- Comply with health and safety regulations, the Data Protection Act, and Standard Operating Procedures.
Person Specification
Education and Qualifications
Essential
- GCSE English (A-C / 4-9) or equivalent
- RSA 2 or equivalent or demonstrable experience
Desirable
- GCSE Science (A-C / 4-9)
- GCSE Maths (A-C / 4-9)
- EDCL or computer equivalent
- A Levels
- Foundation degree or equivalent
Experience
Essential
- Administrative experience in a medical setting, preferably in an NHS laboratory
Desirable
- Previous work with databases, preferably laboratory databases
Skills and Knowledge
Essential
- Evidence of good keyboard and spelling skills
- Evidence of using Microsoft Word
- Evidence of copy typing / result entry
- Evidence of good verbal skills
Desirable
- Evidence of Microsoft Excel
- Evidence of medical / laboratory terminology
Person Specification
Education and Qualifications
Essential
- GCSE English (A-C / 4-9) or equivalent
- RSA 2 or equivalent or demonstrable experience
Desirable
- GCSE Science (A-C / 4-9)
- GCSE Maths (A-C / 4-9)
- EDCL or computer equivalent
- A Levels
- Foundation degree or equivalent
Experience
Essential
- Administrative experience in a medical setting, preferably in an NHS laboratory
Desirable
- Previous work with databases, preferably laboratory databases
Skills and Knowledge
Essential
- Evidence of good keyboard and spelling skills
- Evidence of using Microsoft Word
- Evidence of copy typing / result entry
- Evidence of good verbal skills
Desirable
- Evidence of Microsoft Excel
- Evidence of medical / laboratory terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
