Oxford University Hospitals NHS Foundation Trust

Administrator for Stroke Research Team

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Job summary

Are you looking for a job for a few hours a week, and willing to help with a variety of admin tasks?

The Stroke Research Nurses are looking for a third member of their team to help them complete their work professionally to time and target, by you completing some of the background admin tasks so that the nurses can spend their time more efficiently.A typical day may include locating and recording details about participants, downloading imaging, completing paperwork and sending out post. Then you may proceed with designing a poster, and organising some office supplies.All tasks will be explained and taught as required, and nurses will prioritise tasks if required.Based in a spacious friendly office in the JR, you may spilt the hours over a couple of days, as most convenient to you. Meals can be taken within the office or outside, and we have our own kitchen with fridge and microwave.Please call 01865 -221921 to talk to the Stroke Research Nurses if you would like to chat about this job. We would love to speak to you!

Main duties of the job

Discussing with the research nurse's about the tasks required, and completing in prioritised order
Completing the labelling of patient pages in files so all are anonymised, and identifiable with research codes on them
Ensuring documentation is completed legibly, accurately and anonymised where appropriate.
Downloading and anonimising imaging scans from PACS. Uploading them to trial imaging sites when enabled to do so.
Accessing EPR to complete patient data paperwork for research purposes. (e.g. GP details, NOK details).
Organising personnel records in trial site files.
Helping with the maintenance of the office stationary and supplies.

About us

Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more herewww.ouh.nhs.uk

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.

Date posted

19 October 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year Per Annum / Pro Rata

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

321-MRC-5696008-B2

Job locations

John Radcliffe Hospital

Headley Way

Oxford

OX3 9DU

Job description

Job responsibilities

The post holder will work closely with the Stroke Research Nurses within the Acute Stroke Programme Office, and will liaise as appropriate with other trust-based staff such as IT support services, Stroke Consultants PA, Matrons PA, Estates, University admin offices (non-exhaustive list).

No face-to-face contact with the public is expected in this role, but phone calls are intermittently received within the office from the public, or someone connected to research activity.

The post holder will be required to:

Be adaptable, - another task may need to be prioritised to enable the research nurses to respond to urgent activities / queries.
Be sensitive to the emotional needs of the public. (e.g. if the public ring the office; or when sending birthday cards to participants we ensure they have not deceased, etc.,)
Take clear details about any callers for research nurses to contact later
Ask the research nurses for help and clarification as required.
Refer appropriate patients- with their permission- to staff running trials approved by the stroke consultant team
Collect data from medical records and complete Case Report Forms (CRFs) as required with trial code numbers.
Assist with administration of trials and storage of relevant documents

Job description

Job responsibilities

No face-to-face contact with the public is expected in this role, but phone calls are intermittently received within the office from the public, or someone connected to research activity.

The post holder will be required to:

Be adaptable, - another task may need to be prioritised to enable the research nurses to respond to urgent activities / queries.
Be sensitive to the emotional needs of the public. (e.g. if the public ring the office; or when sending birthday cards to participants we ensure they have not deceased, etc.,)
Take clear details about any callers for research nurses to contact later
Ask the research nurses for help and clarification as required.
Refer appropriate patients- with their permission- to staff running trials approved by the stroke consultant team
Collect data from medical records and complete Case Report Forms (CRFs) as required with trial code numbers.
Assist with administration of trials and storage of relevant documents

Person Specification

Essential

GCSE or equivalent in Maths & English

Person Specification

Essential

GCSE or equivalent in Maths & English

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

John Radcliffe Hospital

Headley Way

Oxford

OX3 9DU

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

John Radcliffe Hospital

Headley Way

Oxford

OX3 9DU

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)