Oxford University NHS Foundation Trust

Chemotherapy Scheduler

Information:

This job is now closed

Job summary

An exciting opportunity has arisen to join our Day Treatment Unit in the Cancer and Haematology Centre. Providing a pivotal role in this extremely busy unit you will be responsible for scheduling all patients receiving systemic anti-cancer treatments (chemotherapy). Working closely with nurses and consultants you will have a thorough understanding of all processes underpinning the delivery of chemotherapy. In addition, you will be responsible for managing district nurse referrals and be the point of contact with patients in communicating start dates and times of treatment.

The role requires a self-motivated and highly organised individual with excellent interpersonal skills as liaison with medical staff/administrative colleagues and patients is an important element of the post. You will need to be an excellent team player as well as being able to work on your initiative. Attention to detail and good keyboarding skills are essential and knowledge of databases would be an advantage although full training will be given.

For an informal chat or if you require any further information please contact

Nicole Cosma, Team Leader:

elena-nicoleta.cosma@ouh.nhs.uk

Main duties of the job

  • To be a member of the Day Treatment Unit (DTU) team and provide comprehensive administrative support to the DTU Nurses and Service based at the Churchill Hospital, Oxford.
  • Responsibility for scheduling of new patient referrals for systemic anti-cancer treatment (formerly known as chemotherapy), in accordance with the needs of the service and with direction from the DTU Nurse Managers.
  • Learn all the other processes underpinning the delivery of chemotherapy
  • To have a sensitive and compassionate manner with patients and relatives who are in various states of emotional distress in view of the delicate nature of the disease.

About us

Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training, and research. Find out more herewww.ouh.nhs.uk

The Trust comprises of four hospitals - theJohn Radcliffe Hospital,Churchill HospitalandNuffield Orthopaedic Centrein Headington and theHorton General Hospitalin Banbury.

Details

Date posted

30 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

321-SW-5632138-B4

Job locations

Churchill Hospital

Old Road

Headington

OX3 7LE


Job description

Job responsibilities

New Referrals:

1. Schedule all new referrals as per local procedure. Liaise with patients via telephone to ensure that the proposed start date is amenable to them, to answer simple questions.2. Ensure any required procedures or referrals to other members of the multi-disciplinary teams are requested and appointments confirmed in a timely manner.3. Using the chemotherapy electronic software package, ensure the patients scheduled dates for treatment are synchronised with the targeted dates for treatment.4. Manage deferrals and cancellations of new starters as per local processes.5. Maintain ongoing audit of number of referrals received per month.

Other Organisational Duties to Support the DTU Nurses and Service:

1. Update data spreadsheets as required,2. Answer the telephone and take messages from patients, relatives, doctors, allied health care professionals etc and deal with any queries as appropriate. Update patients notes, either electronically or in the medical notes.3. Support team colleagues when needed, to enter patient activity within DTU onto EPR.

For a comprehensive overview of the role, please refer to the attached Job Description.

Job description

Job responsibilities

New Referrals:

1. Schedule all new referrals as per local procedure. Liaise with patients via telephone to ensure that the proposed start date is amenable to them, to answer simple questions.2. Ensure any required procedures or referrals to other members of the multi-disciplinary teams are requested and appointments confirmed in a timely manner.3. Using the chemotherapy electronic software package, ensure the patients scheduled dates for treatment are synchronised with the targeted dates for treatment.4. Manage deferrals and cancellations of new starters as per local processes.5. Maintain ongoing audit of number of referrals received per month.

Other Organisational Duties to Support the DTU Nurses and Service:

1. Update data spreadsheets as required,2. Answer the telephone and take messages from patients, relatives, doctors, allied health care professionals etc and deal with any queries as appropriate. Update patients notes, either electronically or in the medical notes.3. Support team colleagues when needed, to enter patient activity within DTU onto EPR.

For a comprehensive overview of the role, please refer to the attached Job Description.

Person Specification

Education and qualifications

Essential

  • GCSE/O level equivalent qualifications
  • Relevant NVQ qualification or relevant study days
  • Knowledge of medical terminology

Experience

Essential

  • Proficient in use of MS Office

Special skills

Essential

  • Experience working as part of a team and autonomously
  • Able to communicate with members of the public
Person Specification

Education and qualifications

Essential

  • GCSE/O level equivalent qualifications
  • Relevant NVQ qualification or relevant study days
  • Knowledge of medical terminology

Experience

Essential

  • Proficient in use of MS Office

Special skills

Essential

  • Experience working as part of a team and autonomously
  • Able to communicate with members of the public

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford University NHS Foundation Trust

Address

Churchill Hospital

Old Road

Headington

OX3 7LE


Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Oxford University NHS Foundation Trust

Address

Churchill Hospital

Old Road

Headington

OX3 7LE


Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

DTU and Reception Team Leader

Nicole Cosma

elena-nicoleta.cosma@ouh.nhs.uk

Details

Date posted

30 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

321-SW-5632138-B4

Job locations

Churchill Hospital

Old Road

Headington

OX3 7LE


Supporting documents

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