Job summary
To provide skilled PA support to the Clinical Director, OSM, Matrons and Head of Cardiac Physiology (the Directorate Management Team).
To support the Directorate Management Team in the development and maintenance of Directorate projects, policies and processes as well as the implementation of the Directorate's strategy.
Previous applicants need not apply
Main duties of the job
The Cardiothoracic Directorate are looking for a skilled PA/ Administrator to support the Directorate Management Team.
This is a key position within the Directorate and in addition to providing day-to-day admin support the successful candidate will also assist the team with the development and maintenance of Directorate projects, policies and processes and the implementation of the Directorate's strategy.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here www.ouh.nhs.uk
The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Job description
Job responsibilities
The successful candidate will need to evidence :
- Experience in a similar position (Team Administrator, Personal Assistant, Senior Administrator, or equivalent roles)
- Excellent communication skills, both written and verbal
- The ability to multitask and juggle priorities is essential, this is a busy and varied role
- To be IT literate
- Previous experience working for the NHS or in a medical/clinical setting is highly desirable but not essential
Data and Administration Responsibilities:
- Provide PA administrative support to the Directorate Management Team including coordinating performance/ quality reports, diary management, organising meetings with senior staff members as requested and ensuring relevant papers are available in advance of meetings.
- Collate and bring together reports and statistics
- Co-ordinate, support and attend the monthly Directorate meetings
- Support financial processes within the Directorate (i.e. management of invoices, ordering and other processes as directed)
Please see attached job description for further information.
Job description
Job responsibilities
The successful candidate will need to evidence :
- Experience in a similar position (Team Administrator, Personal Assistant, Senior Administrator, or equivalent roles)
- Excellent communication skills, both written and verbal
- The ability to multitask and juggle priorities is essential, this is a busy and varied role
- To be IT literate
- Previous experience working for the NHS or in a medical/clinical setting is highly desirable but not essential
Data and Administration Responsibilities:
- Provide PA administrative support to the Directorate Management Team including coordinating performance/ quality reports, diary management, organising meetings with senior staff members as requested and ensuring relevant papers are available in advance of meetings.
- Collate and bring together reports and statistics
- Co-ordinate, support and attend the monthly Directorate meetings
- Support financial processes within the Directorate (i.e. management of invoices, ordering and other processes as directed)
Please see attached job description for further information.
Person Specification
EDUCATIONAL
Essential
- Degree or equivalent qualification
Desirable
- Relevant management qualification e.g. Diploma in Management Studies (DMS) qualification (medical terminology) or NVQ3 (or equivalent
- Evidence of continual professional development
- IT qualifications e.g. ECDL (obtained or working towards)
EXPERIENCE
Essential
- NHS experience in an administrative role with excellent knowledge of administrative procedures
- Secretarial skills
- Communication skills (written and verbal)
- Minute taking
- Organisational skills
Desirable
- Excellent understanding of medical terminology
Person Specification
EDUCATIONAL
Essential
- Degree or equivalent qualification
Desirable
- Relevant management qualification e.g. Diploma in Management Studies (DMS) qualification (medical terminology) or NVQ3 (or equivalent
- Evidence of continual professional development
- IT qualifications e.g. ECDL (obtained or working towards)
EXPERIENCE
Essential
- NHS experience in an administrative role with excellent knowledge of administrative procedures
- Secretarial skills
- Communication skills (written and verbal)
- Minute taking
- Organisational skills
Desirable
- Excellent understanding of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
