Job summary
The Finance Systems Administrator is responsible for managing and maintaining financial systems and software applications within the organization. This role involves ensuring the smooth functioning of financial systems, troubleshooting technical issues, implementing system enhancements, and supporting finance teams in optimizing system performance. The Finance Systems Administrator collaborates closely with finance, IT, and other cross-functional teams to ensure accurate financial data, efficient processes, and compliance with relevant regulations.
Main duties of the job
To assist the Finance Systems manager and senior System Administrator in the day to day running of the core Oracle Fusion system. the post holder will ensuring that users are created in accordance with Standing Financial Instructions and GDPR principles. The post is also the first point of contact for user that have problems with the PO approval process.
About us
We are looking for a values-driven individual who has a creative and agile mind-set, motivated to always look at how things can be continually improved and who thrives in an environment of innovation, change management, new ways of working and ideas, You will be adept at building successful relationships with a wide range of stakeholders and have a collaborative and partnership style of working and bring credibility and confidence to contribute to our agenda
We offer flexible working arrangements and promote agile working with on-site presence as and when the required. This role is full time - 37.5 hours per week.
Job description
Job responsibilities
Job Description: Finance Systems Administrator
Position Overview: The Finance Systems Administrator is responsible for managing and maintaining financial systems and software applications within the organization. This role involves ensuring the smooth functioning of financial systems, troubleshooting technical issues, implementing system enhancements, and supporting finance teams in optimizing system performance. The Finance Systems Administrator collaborates closely with finance, IT, and other cross-functional teams to ensure accurate financial data, efficient processes, and compliance with relevant regulations.
Key Responsibilities:
- System Administration:
- Administer and maintain financial systems, such as enterprise resource planning (ERP) software, accounting systems, budgeting tools, and financial reporting platforms.
- Manage user access controls, and security protocols to protect financial data integrity and maintain compliance.
- Perform regular checks to ensure the organisation is within its agreed license numbers across all user types.
- Technical Support and Issue Resolution:
- Serve as the primary point of contact for finance teams and end-users regarding system-related queries, issues, and troubleshooting.
- Investigate and resolve system errors, data discrepancies, and performance issues, working closely with IT teams or vendors when necessary.
- Provide user training and documentation to enhance system understanding and usage across the finance department.
- System Enhancements and Projects:
- Collaborate with finance and IT teams to identify and implement system improvements, enhancements, and automation opportunities to streamline financial processes and increase efficiency.
- Participate in system implementation or upgrade projects, including requirements gathering, testing, data migration, and user acceptance testing.
- Conduct thorough testing of system changes, updates, or new functionalities to ensure accuracy, data integrity, and adherence to business requirements.
- Data Management and Reporting:
- Develop and maintain standardized financial reporting templates, ensuring data accuracy and consistency.
- Extract and manipulate financial data from systems to generate reports, perform analysis, and support decision-making processes.
- Assist with data validation and reconciliation between financial systems and other business applications, such as payroll or procurement systems.
- Compliance and Audit Support:
- Assist in internal and external audits by providing requested documentation, conducting system audits, and addressing any identified control deficiencies.
Qualifications and Skills:
Essential:
- Educated to at least A Level or Level 3 qualification.
- Excellent problem-solving and analytical skills with the ability to troubleshoot system-related issues.
- Strong attention to detail and a commitment to maintaining data integrity and accuracy.
- Effective communication skills to collaborate with various stakeholders and provide user support and training.
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- High level of competency in the use of Microsoft 365
Desirable:
- Knowledge of security and compliance requirements in financial systems.
- Proficiency in working with finance software, ERP systems (such as SAP, Oracle, or NetSuite), financial planning tools, and reporting platforms.
- Familiarity with database management, SQL queries, and data integration techniques.
- Understanding of Microsoft Power Applications.
Note: The above job description serves as a general outline of responsibilities and qualifications typically associated with the Finance Systems Administrator role. Actual job duties and requirements may vary depending on the organization's specific needs.
Job description
Job responsibilities
Job Description: Finance Systems Administrator
Position Overview: The Finance Systems Administrator is responsible for managing and maintaining financial systems and software applications within the organization. This role involves ensuring the smooth functioning of financial systems, troubleshooting technical issues, implementing system enhancements, and supporting finance teams in optimizing system performance. The Finance Systems Administrator collaborates closely with finance, IT, and other cross-functional teams to ensure accurate financial data, efficient processes, and compliance with relevant regulations.
Key Responsibilities:
- System Administration:
- Administer and maintain financial systems, such as enterprise resource planning (ERP) software, accounting systems, budgeting tools, and financial reporting platforms.
- Manage user access controls, and security protocols to protect financial data integrity and maintain compliance.
- Perform regular checks to ensure the organisation is within its agreed license numbers across all user types.
- Technical Support and Issue Resolution:
- Serve as the primary point of contact for finance teams and end-users regarding system-related queries, issues, and troubleshooting.
- Investigate and resolve system errors, data discrepancies, and performance issues, working closely with IT teams or vendors when necessary.
- Provide user training and documentation to enhance system understanding and usage across the finance department.
- System Enhancements and Projects:
- Collaborate with finance and IT teams to identify and implement system improvements, enhancements, and automation opportunities to streamline financial processes and increase efficiency.
- Participate in system implementation or upgrade projects, including requirements gathering, testing, data migration, and user acceptance testing.
- Conduct thorough testing of system changes, updates, or new functionalities to ensure accuracy, data integrity, and adherence to business requirements.
- Data Management and Reporting:
- Develop and maintain standardized financial reporting templates, ensuring data accuracy and consistency.
- Extract and manipulate financial data from systems to generate reports, perform analysis, and support decision-making processes.
- Assist with data validation and reconciliation between financial systems and other business applications, such as payroll or procurement systems.
- Compliance and Audit Support:
- Assist in internal and external audits by providing requested documentation, conducting system audits, and addressing any identified control deficiencies.
Qualifications and Skills:
Essential:
- Educated to at least A Level or Level 3 qualification.
- Excellent problem-solving and analytical skills with the ability to troubleshoot system-related issues.
- Strong attention to detail and a commitment to maintaining data integrity and accuracy.
- Effective communication skills to collaborate with various stakeholders and provide user support and training.
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- High level of competency in the use of Microsoft 365
Desirable:
- Knowledge of security and compliance requirements in financial systems.
- Proficiency in working with finance software, ERP systems (such as SAP, Oracle, or NetSuite), financial planning tools, and reporting platforms.
- Familiarity with database management, SQL queries, and data integration techniques.
- Understanding of Microsoft Power Applications.
Note: The above job description serves as a general outline of responsibilities and qualifications typically associated with the Finance Systems Administrator role. Actual job duties and requirements may vary depending on the organization's specific needs.
Person Specification
Shortlist offline
Essential
- 0 for rejected, 2 for interview
Person Specification
Shortlist offline
Essential
- 0 for rejected, 2 for interview
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Oxford University NHS Foundation Trust
Address
Unipart House
Unipart House Level 1 Finance Department, Garsington Road
Cowley Oxford
OX4 2PG
Employer's website
https://www.ouh.nhs.uk/ (Opens in a new tab)
