Job summary
To provide professional administrative and secretarial support to allocated Management team. The post holder will also line manager a ward clerk overseeing their day-to-day duties, training and ongoing development.
Main duties of the job
The successful candidate will be expected to work closely with their allotted managers, they will support their managers with a comprehensive range of day to day admin tasks such as staff recruitment, assisting with ward projects, arranging and attending meetings, taking of minutes , organising staff training (both clinical and admin staff) This support allows the ward manger time to focus on clinical duties and patient flow through their wards.
The successful candidate will also line manage a team of ward clerks, they will oversee their day to day duties, ensure that there is sufficient admin cover on the wards each day, and the successful candidate will also be expected to oversee both the ward clerks training and development.
About us
Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more herewww.ouh.nhs.uk
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.
Job description
Job responsibilities
We currently have a team of six ward managers assistants who support ward managers for our short stay wards, hyper acute stroke , complex medicine wards and Ambulatory unit.
This is a busy role which lends itself to someone who is organised, enjoys working to tight deadlines and enjoys both working as part of a team but also happy and able to work autonomously.
As a Ward managers assistant you will have a broad overview of the day to day running of the Ambulatory team, what administrative support your ward manger requires and also oversee supervision, training and development of your allocated ward clerks.
The role of a ward manager's assistant is to provide professional comprehensive and confidential administrative support to their allocated ward manager, you will work closely with your ward manager, actively monitoring admin processes, you will manage the administrative process for the recruitment of new clinical and administrative staff who transfer to a new role and staff who leave the trust, arrange ward meetings/individual staff meetings, take minutes, oversee staff absences and the correct recording of staff absences on Healthroster, attend budget meetings and assist ward manager with ward projects.
You will undertake audits when required to ensure that processes and procedures are adhered to. You will also be responsible for staff appraisals, training and development of administrative staff within your designated team.
Job description
Job responsibilities
We currently have a team of six ward managers assistants who support ward managers for our short stay wards, hyper acute stroke , complex medicine wards and Ambulatory unit.
This is a busy role which lends itself to someone who is organised, enjoys working to tight deadlines and enjoys both working as part of a team but also happy and able to work autonomously.
As a Ward managers assistant you will have a broad overview of the day to day running of the Ambulatory team, what administrative support your ward manger requires and also oversee supervision, training and development of your allocated ward clerks.
The role of a ward manager's assistant is to provide professional comprehensive and confidential administrative support to their allocated ward manager, you will work closely with your ward manager, actively monitoring admin processes, you will manage the administrative process for the recruitment of new clinical and administrative staff who transfer to a new role and staff who leave the trust, arrange ward meetings/individual staff meetings, take minutes, oversee staff absences and the correct recording of staff absences on Healthroster, attend budget meetings and assist ward manager with ward projects.
You will undertake audits when required to ensure that processes and procedures are adhered to. You will also be responsible for staff appraisals, training and development of administrative staff within your designated team.
Person Specification
Quals
Essential
- Good general education to NVQ level 3 or equivalent
- GCSE Math and English
Person Specification
Quals
Essential
- Good general education to NVQ level 3 or equivalent
- GCSE Math and English
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
