Administrator - Dietetics

Job summary

This is a 18 month fixed term / Secondment post.

An opportunity has arisen within the Dietetics Service for a full-time Band 2 Administrator, working across both our Royal Derby and Florence Nightingale Hospital sites.

We are looking for someone to join our Admin team 5 days per week in delivering an efficient and effective service to the Dietetic Teams at both sites.

You will have a background in administration, effective written and verbal communication skills and good attention to detail. Keyboard skills and experience of using Microsoft Office packages including Word is essential.

You will possess good organisational skills, be an enthusiastic and motivated team player with a willingness to learn.

Main duties of the job

• To provide general administrative and clerical service including filing and retrieving patient records, word processing, photocopying and scanning.
• To act as a point of contact for patients and staff on behalf of the dietetic team taking accurate messages and ensuring an appropriate response.
• Typing, printing and despatch of clinical correspondence related to NHS patients within agreed timescales and quality standards.
• To input the Dietetic staff patient contact data onto Lorenzo in an accurate and timely manner.
• To process, log and distribute incoming mail on a daily basis.
• To book meeting rooms as required.
• To assist in maintaining the supply of stationery and office items for the Department.
• To ensure that urgent correspondence is brought to the immediate attention of the relevant team member.
• Liaise effectively with wards and departments within the hospital.
• To escalate any urgent problems to a senior manager.
• Provide secretarial support/cover for colleagues during absence.
• Undertake necessary training as and when required by the Trust.
• Prioritise own work schedule, to ensure an efficient and timely output within all areas of responsibility.
• Awareness and understanding of sensitive information, ensuring strict confidentiality at all times

Closing date of applications: 10 January 2024

Interview date: 24 January 2024

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, including both professional and leadership development
• On-going support through every step of the way from recruitment to when you join our team and beyond.
• A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts about our Trust:

• We see on average 4810 OP appointments per day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.

Employer details

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust

Address

Florence Nightingale Community Hospital / Royal Derby Hospital

Derby

DE1 2QY

Employer's website

https://www.uhdb.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust

Address

Florence Nightingale Community Hospital / Royal Derby Hospital

Derby

DE1 2QY

Employer's website

https://www.uhdb.nhs.uk/ (Opens in a new tab)

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