Digital Services Administrator

University Hospitals of Derby and Burton NHS Foundation Trust

This job is now closed

Job summary

An exciting opportunity has arisen within Digital Services at University Hospitals of Derby and Burton to for a Digital Services Administrator.

The successful candidate will provide a professional and comprehensive administrative support service to the Digital Services teams across all UHDB sites, based at Queens Hospital Burton.

You will provide a first point of contact for all enquiries including the first line support for NHS Spine Portal Smartcards and general administrative support for key clinical and corporate systems used within the organisation.

You will be experienced in diary management, scheduling of meetings and note taking at meetings.

You will also assist the Digital Services Education and Training team with scheduling and arranging IT training sessions for staff.

This position will also assist in the administration and ordering of IT equipment and software licences.

Main duties of the job

Provide a comprehensive administrative support service to the Digital Services Department by undertaking of routine clerical duties such as answering the telephone, typing and filing, distributing and dispatching of mail, photocopying, scanning, and responding to emails.

Support the Registration Authority smartcard process within the Trust, including resetting of accounts, changing passwords and printing new smartcards.

To provide a full administrative service of all relevant meetings, including sending out invitations, attendance and note taking together with the distribution of reports, consistent with Trust procedures and quality standards.

To support the Digital Services Department with appropriate administrative tasks, organise and book travel, accommodation and attendance at conferences, seminars, etc, as necessary.

To support the Digital Services procurement process, place orders on Agresso and Meditech for all IT equipment and ensure all goods received are booked in and stored in the appropriate area.

Using My Learning Passport to book staff onto training courses and produce attendance reports.

Supporting the IT Training Team with administering the Digital Champion Programme.

Closing date of applications: 8 October 2023

Interview date: 20 October 2023

If you are applying for an Internal Secondment, please ensure you have spoken to your line manager and have their support prior to your application. Please speak to the Recruitment Team if you have any questions.

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

Development opportunities, including both professional and leadership development
On-going support through every step of the way from recruitment to when you join our team and beyond.
A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts about our Trust:

We see on average 4810 OP appointments per day.
We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
Our hospitals admit an average of 195 emergency patients daily.
Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
We are one of only 7 Trusts nationally with more than 50 operating theatres.
We carry out more than 140 elective procedures each working day.

Date posted

22 September 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pro rata pa

Contract

Fixed term

Duration

24 months

Working pattern

Full-time

Reference number

320-TWS-BUR-1372

Job locations

Queens Hospital Burton

Belvedere Road

Burton-on-Trent

DE13 0RB

Job description

Job responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Job description

Job responsibilities

Person Specification

Education, Training, Qualifica

Essential

Ability and experience of using IT systems including Microsoft Office and have accurate and competent keyboard skills.
GCSE English grade C or above or equivalent experience

Knowledge and skills

Essential

Previous experience of an Administrative support role
able to demonstrate good organisational skills
Experience of using computer-based information systems in an office environment.
Knowledge of servicing meetings

Behaviours

Essential

Flexible and a willingness to learn new skills

Person Specification

Education, Training, Qualifica

Essential

Ability and experience of using IT systems including Microsoft Office and have accurate and competent keyboard skills.
GCSE English grade C or above or equivalent experience

Knowledge and skills

Essential

Previous experience of an Administrative support role
able to demonstrate good organisational skills
Experience of using computer-based information systems in an office environment.
Knowledge of servicing meetings

Behaviours

Essential

Flexible and a willingness to learn new skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.