Northumbria Healthcare NHS Foundation Trust

Admin Support Officer

The closing date is 17 February 2026

Job summary

Provide comprehensive administrative support within the Public Health Team and supporting and working across the team's core functions.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

Main duties of the job

Provide comprehensive administrative support to the Public Health Team, including:- dealing with enquiries, manage diaries, arrange/minute meetings, developing and updating action plans, communicate with key stakeholders, typing, filing, photocopying, processing financial documentation. Develop and maintain databases/spreadsheets to ensure quick and easy retrieval of information. Collate and check data, producing graphs and reports for analysis. Support with induction/training of new staff, sharing knowledge with colleagues. Resource management - ordering of supplies & equipment. Assist in property management including coordinating general repairs and maintenance, health and safety, risk assessments, fire precautions and security systems. Provide cover in the absence of the Public Health Support Manager for periods of annual leave/short term sickness absence.

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England

Date posted

05 February 2026

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 to £26,598 a year pro rata per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

319-7679746KD-HAS-A

Job locations

Northumbria House

7-8 Silver Fox Way

Newcastle

NE27 0QJ

Job description

Job responsibilities

Provide Comprehensive administrative support within the Public Health team and supporting and working across the teams core functions.
Manage the diaries of the Senior Management Team, arrange meetings and take minutes.
Complete all ordering for the team.
Record training using various spreadsheets.
Support PH Support manager and provide cover for periods of Annual leave or sickness.
Ability to work as part of a team with excellent communication skills, communicating across the Trust.

Job description

Job responsibilities

Provide Comprehensive administrative support within the Public Health team and supporting and working across the teams core functions.
Manage the diaries of the Senior Management Team, arrange meetings and take minutes.
Complete all ordering for the team.
Record training using various spreadsheets.
Support PH Support manager and provide cover for periods of Annual leave or sickness.
Ability to work as part of a team with excellent communication skills, communicating across the Trust.

Person Specification

Qualifications

Essential

RSA 3/OCR (or equivalent) and knowledge acquired through further experience
Educated to GCSE level or equivalent in three subjects including English and Mathematics Grade A-D or equivalent experience to demonstrate good numeracy or literacy skills. Good standard of education including literacy and numeracy

Desirable

ECDL / advanced ECDL

Experience and Knowledge

Essential

IT skills in the use of Microsoft products (Word, Excel etc)
Minute taking
Experience of diary management

Desirable

Experience of working in NHS
Knowledge of Public Health

Other Requirements

Essential

You may also need to travel between Trust premises as required for the performance of your duties. You may also be expected to work at any of the trust sites. The Trust would consider making reasonable adjustments to the role, if necessary, to enable a disabled person to undertake the role.

Person Specification

Qualifications

Essential

RSA 3/OCR (or equivalent) and knowledge acquired through further experience
Educated to GCSE level or equivalent in three subjects including English and Mathematics Grade A-D or equivalent experience to demonstrate good numeracy or literacy skills. Good standard of education including literacy and numeracy

Desirable

ECDL / advanced ECDL

Experience and Knowledge

Essential

IT skills in the use of Microsoft products (Word, Excel etc)
Minute taking
Experience of diary management

Desirable

Experience of working in NHS
Knowledge of Public Health

Other Requirements

Essential

You may also need to travel between Trust premises as required for the performance of your duties. You may also be expected to work at any of the trust sites. The Trust would consider making reasonable adjustments to the role, if necessary, to enable a disabled person to undertake the role.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

Northumbria House

7-8 Silver Fox Way

Newcastle

NE27 0QJ

Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

Northumbria House

7-8 Silver Fox Way

Newcastle

NE27 0QJ

Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)