Job summary
We are looking for enthusiastic and motivated individual to join Elderly Medicine as a Team Secretary based at North Tyneside General Hospital.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Main duties of the job
To provide a full secretarial service to the Elderly Medicine Consultants, Nurses and teams.
The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read 'applicant guidance notes' before submitting your application.
Job description
Job responsibilities
The successful candidate would be required to provide comprehensive secretarial service to consultant(s) and their team as well as the following:
- Responsible to Lead Secretary
- Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence
- Provide comprehensive secretarial service to consultant(s) and their team
- Manage diaries, arrange/minute meetings, communication with GPs & patients
- Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
- Support effective utilisation of OP clinic capacity
- Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs
- Responsible for day to day running of junior doctor rota, including planning new rotations, allocating annual/ study leave, managing admin aspect of sickness episodes and sourcing locum cover when required
- Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues
- Resource management ordering of supplies & equipment
- Allocates work to Band 2 staff
Job description
Job responsibilities
The successful candidate would be required to provide comprehensive secretarial service to consultant(s) and their team as well as the following:
- Responsible to Lead Secretary
- Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence
- Provide comprehensive secretarial service to consultant(s) and their team
- Manage diaries, arrange/minute meetings, communication with GPs & patients
- Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
- Support effective utilisation of OP clinic capacity
- Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs
- Responsible for day to day running of junior doctor rota, including planning new rotations, allocating annual/ study leave, managing admin aspect of sickness episodes and sourcing locum cover when required
- Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues
- Resource management ordering of supplies & equipment
- Allocates work to Band 2 staff
Person Specification
Qualifications
Essential
- RSA 3/OCR or equivalent or relevant typing/word processing experience
Desirable
- ECDL / advanced ECDL
- GCSE English Language grade C or above or equivalent qualification
- AMSPAR Diploma (or equivalent experience)
Experience
Essential
- Significant experience undertaking secretarial duties
Desirable
- Medical Secretary Training
- Experience in working in NHS
Person Specification
Qualifications
Essential
- RSA 3/OCR or equivalent or relevant typing/word processing experience
Desirable
- ECDL / advanced ECDL
- GCSE English Language grade C or above or equivalent qualification
- AMSPAR Diploma (or equivalent experience)
Experience
Essential
- Significant experience undertaking secretarial duties
Desirable
- Medical Secretary Training
- Experience in working in NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
