Job summary
We are seeking a motivated and conscientious administrator to work within our fast-paced HR Staff Bank Team. The HR Staff Bank team play a pivotal role in the HR Team at Northumbria Healthcare, we are a small team who are responsible for the deployment of bank and agency workers. We support wards and departments across the Trust responding quickly to meet staffing demands caused by an increase in patient activity, staff holidays or illness.
The post will be based at Northumbria House, Cobalt Business Park but you may be required to work at other sites within the Trust. To meet the demands of the service, our office is open 365 days of the year. Our opening hours are Monday-Friday 8am-6pm and Saturday, Sunday and bank holidays between 08.30-10.30. There is a rota to ensure the office is manned and there is an expectation that you will work approx. 1 weekend in 4.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Previous applicants need not reapply
Main duties of the job
To provide a comprehensive flexible administrative Human Resources service to Bank Workers, Business Units and Agencies on queries relating to temporary staffing. To maintain computerised Human Resources Systems/Records and Databases.
Provision of a comprehensive administrative Human Resources Support service to approximately 6000 Bank Workers
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read 'applicant guidance notes' before submitting your application.
Job description
Job responsibilities
Advise managers/staff of HR Staff Bank Policy and Agency Policy
Advise bank workers and managers on policies/procedures/external processes (e.g. WTD, Health at Work, Agency, Work Permits)
Resolve queries such as those relating to pay/vacancies.
Liaising with external agencies to seek staffing gaps
Set up interview arrangements i.e. collating and distributing information for the interview panel
Ensure appropriate compliance files from recruitment agencies inc health/DBS/professional registration/immigration clearances prior to commencement
Input data onto Human Resources computerised system
Assisting HR Advisors with comprehensive administrative support i.e. liaising with payroll, sickness, maternity and confirming dates for employment
Updating HR Managers /Advisors diaries / arranging meetings as required.
Job description
Job responsibilities
Advise managers/staff of HR Staff Bank Policy and Agency Policy
Advise bank workers and managers on policies/procedures/external processes (e.g. WTD, Health at Work, Agency, Work Permits)
Resolve queries such as those relating to pay/vacancies.
Liaising with external agencies to seek staffing gaps
Set up interview arrangements i.e. collating and distributing information for the interview panel
Ensure appropriate compliance files from recruitment agencies inc health/DBS/professional registration/immigration clearances prior to commencement
Input data onto Human Resources computerised system
Assisting HR Advisors with comprehensive administrative support i.e. liaising with payroll, sickness, maternity and confirming dates for employment
Updating HR Managers /Advisors diaries / arranging meetings as required.
Person Specification
Qualifications
Essential
- Level 3 qualification or equivalent, or an equivalent level of knowledge or experience e.g. and a sound working knowledge of software packages, specifically Microsoft Office (predominantly Word, Excel and Outlook)
Desirable
- o CIPD level 3 qualification
Experience and Knowledge
Essential
- Knowledge of Human Resources
- Systems and procedures acquired through experience
- Previous experience of working in a large busy office environment
Desirable
- Previous experience of working within the NHS
- Knowledge or experience of computerised Human Resources Systems.
Other Requirements
Essential
- You may also need to travel between Trust premises as required for the performance of your duties. You may also be expected to work at any of the trust sites. The Trust would consider making reasonable adjustments to the role, if necessary, to enable a disabled person to undertake the role
Person Specification
Qualifications
Essential
- Level 3 qualification or equivalent, or an equivalent level of knowledge or experience e.g. and a sound working knowledge of software packages, specifically Microsoft Office (predominantly Word, Excel and Outlook)
Desirable
- o CIPD level 3 qualification
Experience and Knowledge
Essential
- Knowledge of Human Resources
- Systems and procedures acquired through experience
- Previous experience of working in a large busy office environment
Desirable
- Previous experience of working within the NHS
- Knowledge or experience of computerised Human Resources Systems.
Other Requirements
Essential
- You may also need to travel between Trust premises as required for the performance of your duties. You may also be expected to work at any of the trust sites. The Trust would consider making reasonable adjustments to the role, if necessary, to enable a disabled person to undertake the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
