Northumbria Healthcare NHS Foundation Trust

Team Secretary

The closing date is 25 September 2025

Job summary

We are looking for enthusiastic and motivated individual to join Elderly Medicine as a Team Secretary based at North Tyneside General Hospital.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

Main duties of the job

To provide a full secretarial service to the Elderly Medicine Consultants, Nurses and teams.

The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.

Knowledge of IT packages and applications is essential. G2 software knowledge desirable but training will be provided. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable.

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read 'applicant guidance notes' before submitting your application.

Date posted

11 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rota per annum

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

319-7446861SC

Job locations

North Tyneside General Hospital

North Shields

NE29 8NH

Job description

Job responsibilities

The successful candidate would be required to provide comprehensive secretarial service to consultant(s) and their team as well as the following:

Responsible to Lead Secretary.

Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence.

Provide comprehensive secretarial service to consultant(s) and their team.

Manage diaries, arrange/minute meetings, communication with GPs & patients.

Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience).

Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues.

Allocates work to Band 2 staff.

Job description

Job responsibilities

The successful candidate would be required to provide comprehensive secretarial service to consultant(s) and their team as well as the following:

Responsible to Lead Secretary.

Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence.

Provide comprehensive secretarial service to consultant(s) and their team.

Manage diaries, arrange/minute meetings, communication with GPs & patients.

Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience).

Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues.

Allocates work to Band 2 staff.

Person Specification

Qualifications

Essential

RSA 3/OCR or equivalent or relevant typing/word processing experience

Desirable

ECDL / advanced ECDL
GCSE English Language grade C or above or equivalent qualification
AMSPAR Diploma (or equivalent experience)

Experience

Essential

Significant experience undertaking secretarial duties
IT skills in the use of Microsoft products (Word, Excel etc) + NHS strategy services i.e. Pathology / X-ray / PAS etc
Audio typing skills

Desirable

Medical Secretary Training
Knowledge of Medical Terminology & procedures

Person Specification

Qualifications

Essential

RSA 3/OCR or equivalent or relevant typing/word processing experience

Desirable

ECDL / advanced ECDL
GCSE English Language grade C or above or equivalent qualification
AMSPAR Diploma (or equivalent experience)

Experience

Essential

Significant experience undertaking secretarial duties
IT skills in the use of Microsoft products (Word, Excel etc) + NHS strategy services i.e. Pathology / X-ray / PAS etc
Audio typing skills

Desirable

Medical Secretary Training
Knowledge of Medical Terminology & procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

North Tyneside General Hospital

North Shields

NE29 8NH

Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

North Tyneside General Hospital

North Shields

NE29 8NH

Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)