Job summary
We are looking for an enthusiastic and motivated individual to join our busy team within the Pharmacy department. Applications are invited from suitably qualified and experienced candidates to join our administrative team to provide secretarial support.
This post will be full time Monday to Friday and worked on flexi time (which can be explained further to the successful candidate).This will be working within the Pharmacy Team based at North Tyneside General Hospital. The successful candidates may be required to work elsewhere in the Trust.
Main duties of the job
To providing secretarial support to the Chief Pharmacist/Clinical Director for Medicines Management, deputies and Pharmacy Senior Management Team (PSMT), in addition to introduce and maintain effective administrative systems to enable the efficient running of the management office of the department.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital.
We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us.
We have one of the most extensive patient experience programmes of any trust in England.
Job description
Job responsibilities
The post holder will be expected to (see job description for full details)
- Arrange meetings/events for multiple participants, internal and external to the Trust, comparing options which are often conflicting, propose solutions and/or compromises.
- Use analytical skills to make decisions regarding re-organising diaries for senior staff to accommodate competing demands and priorities
- Undertake activities within the pharmacy that contribute to the efficient and effective delivery of medicines/care to patients.
- Be the first point of contact for patients/other users of pharmacy services, who may have an enquiry, wish to complain or speak to a member of PSMT
- Assist PSMT in monitoring sickness absence, annual leave, special leave, flexi time and study leave of pharmacy staff (in liaison with HR Advisor)
Job description
Job responsibilities
The post holder will be expected to (see job description for full details)
- Arrange meetings/events for multiple participants, internal and external to the Trust, comparing options which are often conflicting, propose solutions and/or compromises.
- Use analytical skills to make decisions regarding re-organising diaries for senior staff to accommodate competing demands and priorities
- Undertake activities within the pharmacy that contribute to the efficient and effective delivery of medicines/care to patients.
- Be the first point of contact for patients/other users of pharmacy services, who may have an enquiry, wish to complain or speak to a member of PSMT
- Assist PSMT in monitoring sickness absence, annual leave, special leave, flexi time and study leave of pharmacy staff (in liaison with HR Advisor)
Person Specification
Qualifications
Essential
- Vocational Level 3 in a relevant subject or an equivalent level of knowledge and / or experience of administrative and secretarial procedures. ?In addition to this level of qualification the post holder will have the knowledge and experience to deal with non-routine issues that require problem solving or developing alternative procedures within the department
- IT skills to at least ECDL standard or equivalent experience including Microsoft Office software, Outlook, Word, Powerpoint, Excel etc
- RSA 3 Typing (or equivalent) or able to prove equivalent through relevant experience.
- In addition to this level of qualification the post holder will have the knowledge and experience to deal with non-routine issues that require problem solving or developing alternative procedures within the department
- RSA audio (or equivalent
Desirable
- Secretarial qualification e.g. diploma in secretarial studies
- RSA shorthand
Person Specification
Qualifications
Essential
- Vocational Level 3 in a relevant subject or an equivalent level of knowledge and / or experience of administrative and secretarial procedures. ?In addition to this level of qualification the post holder will have the knowledge and experience to deal with non-routine issues that require problem solving or developing alternative procedures within the department
- IT skills to at least ECDL standard or equivalent experience including Microsoft Office software, Outlook, Word, Powerpoint, Excel etc
- RSA 3 Typing (or equivalent) or able to prove equivalent through relevant experience.
- In addition to this level of qualification the post holder will have the knowledge and experience to deal with non-routine issues that require problem solving or developing alternative procedures within the department
- RSA audio (or equivalent
Desirable
- Secretarial qualification e.g. diploma in secretarial studies
- RSA shorthand
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
