Job summary
We are looking for an enthusiastic and motivated individual to join our Team as a medical secretary within Child Health at Wansbeck General Hospital, for a 12 months temp post.
Applications are invited from suitably qualified and experienced candidates to join our busy administrative team to provide secretarial support to the Child Health Consultants and wider clinical teams.
This post will be based at Wansbeck General Hospital but the post holder may be required to work at other sites within the Trust.
Previous Applicants need not apply.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Main duties of the job
To provide a part time secretarial service to the Child Health Consultants and wider clinical Teams.
The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.
Knowledge of IT packages and their applications is essential. Support on the use of the G2 software package will be provided within the child health directorate. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.
Job description
Job responsibilities
Act up in absence of Lead Team Secretary for periods of annual leave/short-term sickness absence.
Provide comprehensive secretarial service to specialist Child Health consultant(s) and their team.
Manage diaries, arrange/minute meetings, communication with GPs & patients.
Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
Support effective utilisation of OP clinic capacity.
Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, typed communication to GPs.
Support Lead Team Secretary with induction/training of new staff, sharing knowledge with colleagues.
Resource management ordering of supplies & equipment.
Allocates work to Band 2 staff.
Please note we reservetherightto close this vacancy prior totheclosing date oncetherequired number of suitable applications have been received.
Job description
Job responsibilities
Act up in absence of Lead Team Secretary for periods of annual leave/short-term sickness absence.
Provide comprehensive secretarial service to specialist Child Health consultant(s) and their team.
Manage diaries, arrange/minute meetings, communication with GPs & patients.
Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
Support effective utilisation of OP clinic capacity.
Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, typed communication to GPs.
Support Lead Team Secretary with induction/training of new staff, sharing knowledge with colleagues.
Resource management ordering of supplies & equipment.
Allocates work to Band 2 staff.
Please note we reservetherightto close this vacancy prior totheclosing date oncetherequired number of suitable applications have been received.
Person Specification
Experience and knowledge
Essential
- Significant experience undertaking secretarial duties
Desirable
- Medical Secretary Training
- Experience in working in NHS
Qualifications / Professional Registration
Essential
- RSA 3/OCR or equivalent or relevant typing/word processing experience
Desirable
- AMSPAR Diploma (or equivalent experience)
- ECDL / advanced ECDL
- GCSE English Language Grade C or above or equivalent qualification
Person Specification
Experience and knowledge
Essential
- Significant experience undertaking secretarial duties
Desirable
- Medical Secretary Training
- Experience in working in NHS
Qualifications / Professional Registration
Essential
- RSA 3/OCR or equivalent or relevant typing/word processing experience
Desirable
- AMSPAR Diploma (or equivalent experience)
- ECDL / advanced ECDL
- GCSE English Language Grade C or above or equivalent qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
