Northumbria Healthcare NHS Foundation Trust

Admin Support Officer

Information:

This job is now closed

Job summary

Provide comprehensive administrative support within the Public Health Team and supporting and working across the team's core functions.

Main duties of the job

  • Provide comprehensive administrative support to the Public Health Team, including:
  • - dealing with enquiries, manage diaries, arrange/minute meetings, developing and updating action plans, communicate with key stakeholders, typing, filing, photocopying, processing financial documentation.
  • Develop and maintain databases/spreadsheets to ensure quick and easy retrieval of information.
  • Collate and check data, producing graphs and reports for analysis.
  • Support with induction/training of new staff, sharing knowledge with colleagues.
  • Resource management - ordering of supplies & equipment.
  • Oversees and allocates work to Band 2 staff where appropriate.
  • Assist in property management including coordinating general repairs and maintenance, health and safety, risk assessments, fire precautions and security systems.
  • Provide cover in the absence of the Public Health Support Manager for periods of annual leave/short term sickness absence.

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England

Details

Date posted

17 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year Per Annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

319-6372433JN-HAS-A

Job locations

North Tyneside General Hospital

Rake Lane

North Shields

NE29 8NH


Job description

Job responsibilities

  • Provide Comprehensive administrative support within the Public Health team and supporting and working across the teams core functions.
  • Manage the diaries of the Senior Management Team, arrange meetings and take minutes.
  • Complete all ordering for the team.
  • Record training using various spreadsheets.
  • Support PH Support manager and provide cover for periods of Annual leave or sickness.
  • Ability to work as part of a team with excellent communication skills, communicating across the Trust.

Job description

Job responsibilities

  • Provide Comprehensive administrative support within the Public Health team and supporting and working across the teams core functions.
  • Manage the diaries of the Senior Management Team, arrange meetings and take minutes.
  • Complete all ordering for the team.
  • Record training using various spreadsheets.
  • Support PH Support manager and provide cover for periods of Annual leave or sickness.
  • Ability to work as part of a team with excellent communication skills, communicating across the Trust.

Person Specification

Experience

Essential

  • IT skills in the use of Microsoft products (Word, Excel etc)
  • Minute taking
  • Experience of diary management

Desirable

  • Experience of working in NHS
  • Knowledge of Public Health

Qualifications

Essential

  • RSA 3/OCR (or equivalent) and knowledge acquired through further experience
  • Educated to GCSE level or equivalent in three subjects including English and Mathematics Grade A-D or equivalent experience to demonstrate good numeracy or literacy skills. Good standard of education including literacy and numeracy

Desirable

  • ECDL / advanced ECDL
Person Specification

Experience

Essential

  • IT skills in the use of Microsoft products (Word, Excel etc)
  • Minute taking
  • Experience of diary management

Desirable

  • Experience of working in NHS
  • Knowledge of Public Health

Qualifications

Essential

  • RSA 3/OCR (or equivalent) and knowledge acquired through further experience
  • Educated to GCSE level or equivalent in three subjects including English and Mathematics Grade A-D or equivalent experience to demonstrate good numeracy or literacy skills. Good standard of education including literacy and numeracy

Desirable

  • ECDL / advanced ECDL

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

North Tyneside General Hospital

Rake Lane

North Shields

NE29 8NH


Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

North Tyneside General Hospital

Rake Lane

North Shields

NE29 8NH


Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Business Support Manager

Christine Gray

Christine.Gray@northumbria-healthcare.nhs.uk

07794024549

Details

Date posted

17 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year Per Annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

319-6372433JN-HAS-A

Job locations

North Tyneside General Hospital

Rake Lane

North Shields

NE29 8NH


Supporting documents

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