Finance Recharge Officer

Northumbria Healthcare NHS Foundation Trust

This job is now closed

Job summary

To provide a comprehensive financial service to all Local Education Providers, Foundation NHS Trusts within the North East and North Cumbria.

Responsible for administrative support work to ensure recharging of salaries and expenses for approx. 4000 employees across approx. 12 organisations. Working to a set Service Level Agreement (SLA), ensuring that funds are transferred monthly.

Liaising closely with both internal and external colleagues within Payroll, Finance and HR Departments managing queries which are received to provide full responses to customers.

You will be responsible for ensuring all data and reports are accurate. You will be responsible for raising Purchase Orders for the business ensuring invoices link to Purchase Orders.

Main duties of the job

Work closely with Finance Recharge Manager to ensure timely finance functions are completed.
Work closely with Payroll and HR department to ensure data on systems and within reports is accurate.
Processing Purchase Order requests and liaising with external providers to ensure invoicing process is followed.
Supporting the administrative process of raising monthly invoices and ensuring bank balances are monitored.
Administrative support to ensure timely management of salary overpayments, liaising with ex-employees and debt collection external companies.
Administrative support to the yearly Rebate credit control process.
Administrative support to credit control monthly to ensure timely and accurate payment received from both NHS and non-NHS organisations.
Administrative support to produce monthly Key Performance Indicator reporting to senior management.
Supporting the wider LET team with all administrative tasks.

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

Date posted

29 February 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pro rata per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

319-6075938VT

Job locations

Stella House

Newburn Riverside

Newcastle Upon Tyne

NE15 8NY

Job description

Job responsibilities

Liaising and working closely with the Payroll and HR functions within the LET.
Day to day responsibility to ensure invoices are paid in line with Purchase Orders raised.
Maintaining and managing data on internal systems and reports to support the Finance Recharge Manager.
Manage queries received on a monthly bases from external customers.

Job description

Job responsibilities

Liaising and working closely with the Payroll and HR functions within the LET.
Day to day responsibility to ensure invoices are paid in line with Purchase Orders raised.
Maintaining and managing data on internal systems and reports to support the Finance Recharge Manager.
Manage queries received on a monthly bases from external customers.

Person Specification

Qualifications

Essential

Educated to GCSE level including Maths and English
Accountancy qualifications are desirable or equivalent experience with understanding of financial administrative processes

Desirable

Knowledge of Employee Staff Records (ESR) system
Knowledge of computerised financial systems including Oracle 11i experience

Person Specification

Qualifications

Essential

Educated to GCSE level including Maths and English
Accountancy qualifications are desirable or equivalent experience with understanding of financial administrative processes

Desirable

Knowledge of Employee Staff Records (ESR) system
Knowledge of computerised financial systems including Oracle 11i experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information