Job summary
An exciting opportunity has arisen for an enthusiastic and experienced administrator or personal assistant to support the Divisional Leadership Team within the Women & Children's Division at Gloucestershire Hospitals NHS Foundation Trust. The successful candidate will be a motivated individual who can work independently, use initiative and be able to both prioritise and be flexible in order to meet workload demands without direct supervision
Main duties of the job
The successful applicant will work closely with the Divisional Leadership Team, organising diaries, arranging meetings both with internal and external stakeholders, supporting divisional meetings and governance requirements as required, collating spreadsheets, support recruitment processes, minute taking, as well supporting our cultural and leadership development. A good general education is essential with a high level of literacy & proven proficiency in Microsoft Office packages. Some experience within a similar role to include the co-ordination of workload demands in a busy hospital environment would be advantage.
About us
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another. Working here, you will benefit from the support of an experienced, friendly and enthusiastic team committed to the delivery of brilliant services to our service users and staff. The post holder will be work closely with the Divisional management team.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Job description
Job responsibilities
The post holder is a key member of the team and is expected to provide a high quality administrative and Personal Assistant support to the Divisional Management Team at all times; assisting them in ensuring they are able to function effectively and efficiently to helpthe service meet agreed quality standards of patient care and performance as required. We are looking for someone who has strong administrative skills; including an good understanding and ability to use Microsoft Office packages. Has good communication skills. Able to work independently, and able to work under their own initiative. Has experience of working in a PA or administrative role previously.
Please see the attached job description for a more detailed description of the role.
Job description
Job responsibilities
The post holder is a key member of the team and is expected to provide a high quality administrative and Personal Assistant support to the Divisional Management Team at all times; assisting them in ensuring they are able to function effectively and efficiently to helpthe service meet agreed quality standards of patient care and performance as required. We are looking for someone who has strong administrative skills; including an good understanding and ability to use Microsoft Office packages. Has good communication skills. Able to work independently, and able to work under their own initiative. Has experience of working in a PA or administrative role previously.
Please see the attached job description for a more detailed description of the role.
Person Specification
Qualifications, Education and Training
Essential
- GCSE grade C or above (or equivalent) for literacy and numeracy
- Educated to Diploma/Degree level or aspiration to study
Knowledge and Experience
Essential
- Experience of producing and presenting reports
- Experience of supporting administration and business management in a busy and changing environment
- Ability to analyse, interpret and report information clearly
- Problem solving skills
- Effective communication skills and the ability to work with a range of different stakeholders
- Experience of using a range of different software applications
Desirable
- NHS experience
- Governance experience
- Experience of creation and manipulation of databases
Skills & Abilities
Essential
- Excellent organisational and planning skills. Ability to use initiative and prioritise workload for self and team
- Evidence of achieving deadlines
- Methodical approach ensuring excellent attention to detail
- Ability to make detailed and accurate contemporaneous notes
- Computer literate with working experience of Microsoft Office, including Word, Excel, and PowerPoint
Desirable
- Experience of servicing meetings and accurate minute taking
Person Specification
Qualifications, Education and Training
Essential
- GCSE grade C or above (or equivalent) for literacy and numeracy
- Educated to Diploma/Degree level or aspiration to study
Knowledge and Experience
Essential
- Experience of producing and presenting reports
- Experience of supporting administration and business management in a busy and changing environment
- Ability to analyse, interpret and report information clearly
- Problem solving skills
- Effective communication skills and the ability to work with a range of different stakeholders
- Experience of using a range of different software applications
Desirable
- NHS experience
- Governance experience
- Experience of creation and manipulation of databases
Skills & Abilities
Essential
- Excellent organisational and planning skills. Ability to use initiative and prioritise workload for self and team
- Evidence of achieving deadlines
- Methodical approach ensuring excellent attention to detail
- Ability to make detailed and accurate contemporaneous notes
- Computer literate with working experience of Microsoft Office, including Word, Excel, and PowerPoint
Desirable
- Experience of servicing meetings and accurate minute taking
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
