Gloucestershire Hospitals NHS Foundation Trust

Maternity Administrator, Band 3

The closing date is 24 February 2026

Apply for this job

Job summary

We're looking for a caring, organised individual to join our maternity administration team. You'll play a vital role in supporting patients, midwives, and colleagues -- making sure our services run smoothly.

To provide administrative support to the midwifery team / senior maternity PA on site within the maternity offices.

This post is for 18.75 hours per week.

Main duties of the job

- Supporting the maternity team with administration duties

- Answering community phone lines

- Requesting patients notes

- P2P ordering

- Filing paperwork

- Typing minutes for maternity forums

About us

With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals.

As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.

Details

Date posted

10 February 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year (pa pro rata if part-time)

Contract

Permanent

Working pattern

Part-time

Reference number

318-26-T0086

Job locations

Gloucester Hospital

Gloucester

GL1 3NN


Job description

Job responsibilities

- Ability to communicate effectively with all grades of staff and visitors to the department and work effectively as a team member.

- Discretion and understanding of confidentiality and data protection.

- Drafting and typing of correspondence for the midwifery team.

- Maintaining personal files for all midwifery staff. This will include ensuring that all changes in staff working hours, grades, names and addresses, including temporary grades and contracts are properly recorded on Variation Forms and distributed to Payroll and Human Resources. Keeping up to date Next of Kin records.

- Filing for Matrons.

- Supporting Maternity team with recruitment processes.

- Carrying out general administration duties including: answering the phone, electronic filing, generating basic reports, data entry, responding to emails and diary management.

- Taking minutes and distributing approved copies to staff.

- Accessing patient care record as and when required.

- Arranging a variety of meetings, workshops and presentations.

- Maintenance of midwifery staff database and email contact lists.

- Ordering/receipting of goods as required and ensuring invoices processed using electronic ordering system.

- To comply with Trust and Departmental policies and procedures e.g., Health and Safety at Work 1974, Data Protection Act 2018, Freedom of Information Act 2000 and patient/staff confidentiality at all times to ensure the appropriate use and disclosure of information.

- Providing cover support within the maternity administration team.

Additional Contact Details

Lily Davis - PA

lily.davis5@nhs.net

Job description

Job responsibilities

- Ability to communicate effectively with all grades of staff and visitors to the department and work effectively as a team member.

- Discretion and understanding of confidentiality and data protection.

- Drafting and typing of correspondence for the midwifery team.

- Maintaining personal files for all midwifery staff. This will include ensuring that all changes in staff working hours, grades, names and addresses, including temporary grades and contracts are properly recorded on Variation Forms and distributed to Payroll and Human Resources. Keeping up to date Next of Kin records.

- Filing for Matrons.

- Supporting Maternity team with recruitment processes.

- Carrying out general administration duties including: answering the phone, electronic filing, generating basic reports, data entry, responding to emails and diary management.

- Taking minutes and distributing approved copies to staff.

- Accessing patient care record as and when required.

- Arranging a variety of meetings, workshops and presentations.

- Maintenance of midwifery staff database and email contact lists.

- Ordering/receipting of goods as required and ensuring invoices processed using electronic ordering system.

- To comply with Trust and Departmental policies and procedures e.g., Health and Safety at Work 1974, Data Protection Act 2018, Freedom of Information Act 2000 and patient/staff confidentiality at all times to ensure the appropriate use and disclosure of information.

- Providing cover support within the maternity administration team.

Additional Contact Details

Lily Davis - PA

lily.davis5@nhs.net

Person Specification

Qualifications, Knowledge and Experience

Essential

  • 5 A-C GCSE'S Including Maths and English
  • Previous experience in an office setting
  • Previous minute taking
  • Excellent organisation skills
  • Excellent team work
  • Excellent communication skills
  • Self motivating

Desirable

  • Previous experience with P2P ordering
  • Previous admin experience in the NHS
Person Specification

Qualifications, Knowledge and Experience

Essential

  • 5 A-C GCSE'S Including Maths and English
  • Previous experience in an office setting
  • Previous minute taking
  • Excellent organisation skills
  • Excellent team work
  • Excellent communication skills
  • Self motivating

Desirable

  • Previous experience with P2P ordering
  • Previous admin experience in the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Gloucester Hospital

Gloucester

GL1 3NN


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Gloucester Hospital

Gloucester

GL1 3NN


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

PA

Lily Davis

lily.davis5@nhs.net

03004222380

Details

Date posted

10 February 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year (pa pro rata if part-time)

Contract

Permanent

Working pattern

Part-time

Reference number

318-26-T0086

Job locations

Gloucester Hospital

Gloucester

GL1 3NN


Supporting documents

Privacy notice

Gloucestershire Hospitals NHS Foundation Trust's privacy notice (opens in a new tab)