Job summary
This role is a great and exciting opportunity to bring your procurement and/or customer service skills to the NHS Shared Services.
If you have experience in Procurement buying or customer services, can think outside the box, enjoy a rewarding challenge and want to make a difference, this could be for you.
You would be working within a supportive, friendly and energetic team that provides quality procurement services to our end-users and NHS colleagues. The role involves working within Procurement and managing contracts and quotes and conducting commercial reviews of suppliers' catalogues to ensure the Trust is getting the best value and price of goods.
Maybe it's a career change, fresh challenge or desire to make a difference you're after then we would like to hear from you.
Additional contract details: 12 Month Fixed Term Contract - This may become a permanent post once fixed term contract ends.
Additional working pattern details: Monday to Friday 9am to 5pm - Minimum of 2 days attendance on site in Gloucester
Main duties of the job
The successful candidate will have experience in procurement services or customer services, enjoy a fast-paced rewarding environment and have a desire to deliver high levels of service.
They will have experience in procurement within either a commercial business environment or have an understanding of the main elements of procurement, commercial contracting and contract regulations.
The role will involve managing suppliers and their Purchase Orders and ensuring that goods are delivered correctly, on-time and as described in the order. It will involve managing supplier contracts and ensuring that the service provided is aligned with the contract and that the Trust is obtaining value for money.
It also will involve liaising with multiple end-users, suppliers and colleagues to ensure high levels of service are provided.
About us
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one or both of our innovative hospitals.
As well as generous annual leave allowance, you will have access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Job description
Job responsibilities
Responsible for the procurement of Consumables, Services and Works as required under the direction of the Procurement Manager, to achieve the most economically advantageous result at least risk, and consistent with Public Procurement Regulations 2015 and the Procurement Act 2023, Standing Financial Instructions and the operational requirements of Customers. This will include but not limited to:
- invitation to quote/tender and commercial evaluation
- negotiations with suppliers and contractors
- placement of orders and contracts compliant with the Trusts Standing Financial Instructions, Procurement Policy and current legislation.
- Provide support for tender exercises and collaborative procurement exercises
Delivery of annual work plans, achievement of performance and savings targets.
The annual non-pay expenditure of the Trusts in the health community over which the Procurement Shared Services (PSS) has influence. PSS provides procurement services to the following Customers:
- Gloucestershire Hospitals NHS Foundation Trust
- Gloucestershire Managed Services
- Gloucestershire Health and Care NHS Foundation Trust
Within PSS, there are 6 Procurement Officers working within the Clinical / Corporate teams. The Procurement Managers role provides day to day supervision and management of the Procurement Officers. Procurement Officers report to a Procurement Manager.
See Job Description document for full details.
Contact Details
Madeline Gittus (Procurement Manager)
madeline.gittus@nhs.net
Victoria Armstrong, Procurement Business Partner for Estates and Facilites, Email:victoria.armstrong13@nhs.net
Job description
Job responsibilities
Responsible for the procurement of Consumables, Services and Works as required under the direction of the Procurement Manager, to achieve the most economically advantageous result at least risk, and consistent with Public Procurement Regulations 2015 and the Procurement Act 2023, Standing Financial Instructions and the operational requirements of Customers. This will include but not limited to:
- invitation to quote/tender and commercial evaluation
- negotiations with suppliers and contractors
- placement of orders and contracts compliant with the Trusts Standing Financial Instructions, Procurement Policy and current legislation.
- Provide support for tender exercises and collaborative procurement exercises
Delivery of annual work plans, achievement of performance and savings targets.
The annual non-pay expenditure of the Trusts in the health community over which the Procurement Shared Services (PSS) has influence. PSS provides procurement services to the following Customers:
- Gloucestershire Hospitals NHS Foundation Trust
- Gloucestershire Managed Services
- Gloucestershire Health and Care NHS Foundation Trust
Within PSS, there are 6 Procurement Officers working within the Clinical / Corporate teams. The Procurement Managers role provides day to day supervision and management of the Procurement Officers. Procurement Officers report to a Procurement Manager.
See Job Description document for full details.
Contact Details
Madeline Gittus (Procurement Manager)
madeline.gittus@nhs.net
Victoria Armstrong, Procurement Business Partner for Estates and Facilites, Email:victoria.armstrong13@nhs.net
Person Specification
Qualifications
Essential
- Educated to at least NVQ Level 4 or with the equivalent level of knowledge or experience.
Desirable
- Qualified to Level 4 Diploma in Procurement and Supply via the Chartered Institute of Purchasing and Supply is desirable or be prepared to study for full professional qualification. This study is supported by the Trust.
Knowledge/ Skills
Essential
- The post holder should possess basic to intermediate levels of competence in the standard range of Microsoft Office applications. Microsoft Word and Excel are particularly relevant. CLAIT or ECDL level qualification would demonstrate sufficient level of knowledge.
- Work as part of a team, working flexibly across the departments and liaising with other team members to cover customer requirements.
- Communicate effectively with a variety of staff and colleagues throughout the Trusts.
- Good workload management skills.
- Good investigation/problem solving skills.
- Understanding of procurement processes.
- Good time management skills.
- Good attention to detail.
- Resilient: adaptable to change.
- Ability to work with tenders, contracts, quotes and price lists.
Desirable
- Awareness of commercial issues and purchasing techniques and of the rules governing public sector procurement is desirable.
- A good working knowledge of purchase to pay/financial/e-commerce systems.
- Good interpersonal skills with the ability to influence and negotiate where necessary.
Experience
Desirable
- Experience in a purchasing / buying environment.
Person Specification
Qualifications
Essential
- Educated to at least NVQ Level 4 or with the equivalent level of knowledge or experience.
Desirable
- Qualified to Level 4 Diploma in Procurement and Supply via the Chartered Institute of Purchasing and Supply is desirable or be prepared to study for full professional qualification. This study is supported by the Trust.
Knowledge/ Skills
Essential
- The post holder should possess basic to intermediate levels of competence in the standard range of Microsoft Office applications. Microsoft Word and Excel are particularly relevant. CLAIT or ECDL level qualification would demonstrate sufficient level of knowledge.
- Work as part of a team, working flexibly across the departments and liaising with other team members to cover customer requirements.
- Communicate effectively with a variety of staff and colleagues throughout the Trusts.
- Good workload management skills.
- Good investigation/problem solving skills.
- Understanding of procurement processes.
- Good time management skills.
- Good attention to detail.
- Resilient: adaptable to change.
- Ability to work with tenders, contracts, quotes and price lists.
Desirable
- Awareness of commercial issues and purchasing techniques and of the rules governing public sector procurement is desirable.
- A good working knowledge of purchase to pay/financial/e-commerce systems.
- Good interpersonal skills with the ability to influence and negotiate where necessary.
Experience
Desirable
- Experience in a purchasing / buying environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
