Job summary
Gloucestershire Hospitals provide acute hospital services in Gloucester and Cheltenham, and maternity services in Stroud. With over 9000 employees we are one of the largest NHS Trusts in the South West. We are a data rich organisation, with a wealth of workforce data from ESR, recruitment, rostering and finance.
We are looking for a talented Workforce Planning & Transformation Manager to join the Workforce Planning & Information team. The role will work under the direction of the Head of People Planning & Workforce Information Manager and Principal Data Analyst.
This role is pivotal in shaping how Gloucestershire Hospital NHS Foundation Trust manages its workforce plans and projects. The role encompasses a strong analytical remit across a myriad of Workforce data sources requiring trend analysis and forecasting skills, a central role in supporting local and national workforce operational plans in their creation and monitoring while working collaboratively with colleagues. The successful candidate will have the opportunity to be key in driving transformation across the large workforce of the Trust.
The role will follow a typical 9:00-17:00 pattern, Monday to Friday. There is an opportunity for hybrid working whereby you should expect to be onsite each week for three days p/w. As you are starting in the role you should anticipate more time on site during your induction.
Interviews to be held W.C 24 November 2025
Main duties of the job
The Workforce Planning and Information team bring together strategic planning and data analytics to design, implement and monitor workforce projects. As a multidisciplinary team, we take a holistic view of how projects from across the organisation deliver the trust's strategic ambitions, exploring the interaction between plans, processes, and information systems. Through this we provide insight to organisational leaders, supporting them to make evidence-led decisions for the benefit of staff and patients.
The post holder will work collaboratively between the leads of the Planning and Information functions. They will engage with key stakeholders across the People & Organisational Development directorate, including the HR Business Partners, Resourcing, and Temporary Staffing, as well as Operational leads.
About us
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Job description
Job responsibilities
For the full list of duties please see attached job description. Duties include, but are not limited to -
This is a highly collaborative role, working closely with colleagues in Workforce Planning & Information, and more broadly across People & Organisational Development and the wider trust.
Establish & maintain a range of monitoring and governance systems/processes across Workforce related data and information.
To support the operational planning process, both annual and Long-Term Workforce Plan, across the Trust as directed, ensuring partnership working with ICS colleagues and wider Regional colleagues.
Provides training and support to colleagues on workforce planning and workforce transformation tools, templates and methodologies.
Demonstrate and embed a good understanding and knowledge of local and national workforce guidance that impact on workforce related plans/projects in order to ensure the Trust is fully up to date.
Expert level of skill in information analysis and synthesis, including ability to receive highly complex and sensitive information on staff and financial details and the ability to interpret and draw conclusions from it.
Ability to identify problems and inconsistencies with complex data, consider how best to clean data and promote better data quality, and produce workable solutions
Experience with programming in open data analysis language such as Python, R and/or SQL.
Familiar with advanced techniques such as: quality improvement methods such as statistical process control, statistical modelling and forecasting, statistical evaluation and hypothesis testing.
Job description
Job responsibilities
For the full list of duties please see attached job description. Duties include, but are not limited to -
This is a highly collaborative role, working closely with colleagues in Workforce Planning & Information, and more broadly across People & Organisational Development and the wider trust.
Establish & maintain a range of monitoring and governance systems/processes across Workforce related data and information.
To support the operational planning process, both annual and Long-Term Workforce Plan, across the Trust as directed, ensuring partnership working with ICS colleagues and wider Regional colleagues.
Provides training and support to colleagues on workforce planning and workforce transformation tools, templates and methodologies.
Demonstrate and embed a good understanding and knowledge of local and national workforce guidance that impact on workforce related plans/projects in order to ensure the Trust is fully up to date.
Expert level of skill in information analysis and synthesis, including ability to receive highly complex and sensitive information on staff and financial details and the ability to interpret and draw conclusions from it.
Ability to identify problems and inconsistencies with complex data, consider how best to clean data and promote better data quality, and produce workable solutions
Experience with programming in open data analysis language such as Python, R and/or SQL.
Familiar with advanced techniques such as: quality improvement methods such as statistical process control, statistical modelling and forecasting, statistical evaluation and hypothesis testing.
Person Specification
Qualifications
Essential
- Educated to Masters level or equivalent
Knowledge
Essential
- Experience of working in the NHS
- Knowledge of NHS workforce metrics and reporting processes
- Advanced excel techniques to combine, transform and describe data
- Experience of high level, highly complex analysis - taking data from various sources, to provide a holistic overview of the workforce data or similar data
- Good understanding and knowledge of local and national workforce guidance that impact on workforce related plans/projects in order to ensure the Trust is fully up to date
- Understanding of monitoring to evaluate the service needs and support the implementation of change as appropriate.
Desirable
- Knowledge and Experience of the use of ESR (Electronic Staff Records).
- Analytical expertise using either programming languages such as R/Python
Experience
Essential
- Experience of writing and presenting clear reports, short articles and presentations taking into account the audience who will receive it
- Experience of influencing a range of stakeholders and shaping good management practice.
- Experience of undertaking Workforce Planning
- Experience in developing partnerships including chairing meetings in relation to the project, to agree on priorities and action plans, with timeframes, to ensure that Workforce projects and programmes progress at pace.
- Experience of identifying key potential risks in delivering projects and ensure strategies are in place to mitigate these risks.
- Establish & maintain a range of monitoring and governance systems/processes across Workforce related data and information
- Experience of high-level analysis taking data from various sources, to provide a holistic overview of the workforce data.
- Experience of collating qualitative and quantitative information as required and lead appropriate analysis
- Explain data patterns and their implications on interpretation to promote the use of data-driven decision making
- Ability to undertake audits of data and data quality. Shows initiative in seeking out best practice and reviewing/improving where appropriate.
Desirable
- Experience of challenging current working practices and promoting a culture of continuous improvement in a positive and professional manner
- Understanding of a range of predictive, statistical, and improvement methodologies
- Experience of using business reporting systems and data tools such as Power BI, Tableau, SQL, Oracle, ESR, Excel.
Personal Attributes
Essential
- Excellent communication skills, both written and verbal, with the ability to present highly complex information, taking account of the needs and level of the audience
- A solution focused approach to problem solving
- High level of negotiation and influencing skills. Ability to engage with senior staff at a professional level to identify management information needs. Ability to consider problems and issues in the broad context and look beyond the immediate situation
- Ability to work under pressure, dealing with changing and frequently competing priorities to tight deadlines.
Person Specification
Qualifications
Essential
- Educated to Masters level or equivalent
Knowledge
Essential
- Experience of working in the NHS
- Knowledge of NHS workforce metrics and reporting processes
- Advanced excel techniques to combine, transform and describe data
- Experience of high level, highly complex analysis - taking data from various sources, to provide a holistic overview of the workforce data or similar data
- Good understanding and knowledge of local and national workforce guidance that impact on workforce related plans/projects in order to ensure the Trust is fully up to date
- Understanding of monitoring to evaluate the service needs and support the implementation of change as appropriate.
Desirable
- Knowledge and Experience of the use of ESR (Electronic Staff Records).
- Analytical expertise using either programming languages such as R/Python
Experience
Essential
- Experience of writing and presenting clear reports, short articles and presentations taking into account the audience who will receive it
- Experience of influencing a range of stakeholders and shaping good management practice.
- Experience of undertaking Workforce Planning
- Experience in developing partnerships including chairing meetings in relation to the project, to agree on priorities and action plans, with timeframes, to ensure that Workforce projects and programmes progress at pace.
- Experience of identifying key potential risks in delivering projects and ensure strategies are in place to mitigate these risks.
- Establish & maintain a range of monitoring and governance systems/processes across Workforce related data and information
- Experience of high-level analysis taking data from various sources, to provide a holistic overview of the workforce data.
- Experience of collating qualitative and quantitative information as required and lead appropriate analysis
- Explain data patterns and their implications on interpretation to promote the use of data-driven decision making
- Ability to undertake audits of data and data quality. Shows initiative in seeking out best practice and reviewing/improving where appropriate.
Desirable
- Experience of challenging current working practices and promoting a culture of continuous improvement in a positive and professional manner
- Understanding of a range of predictive, statistical, and improvement methodologies
- Experience of using business reporting systems and data tools such as Power BI, Tableau, SQL, Oracle, ESR, Excel.
Personal Attributes
Essential
- Excellent communication skills, both written and verbal, with the ability to present highly complex information, taking account of the needs and level of the audience
- A solution focused approach to problem solving
- High level of negotiation and influencing skills. Ability to engage with senior staff at a professional level to identify management information needs. Ability to consider problems and issues in the broad context and look beyond the immediate situation
- Ability to work under pressure, dealing with changing and frequently competing priorities to tight deadlines.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
