Job summary
We're looking for an enthusiastic and experienced Senior Payroll Officer to join our dynamic Shared Services team. This is an exciting opportunity to play a key role in delivering an exceptional payroll service to around 15,000 employees across multiple NHS organisations. In this varied and rewarding role, you'll ensure our people are paid accurately and on time, contributing directly to the smooth running of essential NHS services. You'll be part of a supportive, high-performing team that values collaboration, accuracy, and continuous improvement.
As a Senior Payroll Officer, you will manage a designated payroll portfolio covering both weekly and monthly pay runs, ensuring all payments are processed accurately, on time and in full compliance with statutory regulations, NHS terms and conditions and Trust policies. You will also take responsibility for running weekly payrolls on a team rota basis, support audit requirements and contribute to ongoing process improvement across Shared Services.
We're looking for someone with proven payroll experience, ideally within a large and complex organisation. You'll bring strong attention to detail, a commitment to delivering high-quality work, excellent communication and organisational skills and a proactive, flexible approach. In return, we will offer you a supportive working environment, opportunities for professional development and the flexibility to help you achieve a positive work/life balance.
Main duties of the job
- Input payroll data, including starters, leavers, variations to contract, absence, overtime and any other allied data received by an appropriate authorised signatory to ensure employee records are correct and up to date.
- Scrutinise, check and verify Payroll colleague's input to the ESR payroll System to ensure correct and timely payments are made
- Be responsible for running the weekly payroll
- Interpret previous service details and apply to the payroll system in order to maintain accurate records and pay staff correctly
- Maintain accurate records as per Statutory Regulations relating to the payroll function ensuring the Department meets legal statutory obligations and internal audit requirements.
- Use the ESR (Payroll System) to produce accurate and punctual payments to employees of the Trust.
- Carry out complex manual calculations and make payments
- Apply and interpret the various NHS/Trust conditions of service
- Scrutinise and verify computer output
- Ensure the adherence at all times to the Standing Financial Instructions, Financial Procedures and Service Level Agreements of the Trust.
- Undertake supervisory and training duties to ensure new staff are adequately developed
- Deal with queries from employees, Managers and HR relating to payroll matters in a professional and timely manner.
- To file Payroll correspondence where appropriate
- To agree personal objectives in conjunction with the Payroll Team Leader, in accordance with the Trusts appraisal system.
About us
We offer flexible working arrangements, with a blend of office presence and remote working, alongside access to a wide range of NHS staff benefits, development opportunities and wellbeing initiatives. If you have a passion for numbers, problem solving and delivering excellent customer service, we would love to hear from you.
Job description
Job responsibilities
- To input payroll data, including starters, leavers, variations to contract, absence, overtime and any other allied data received by an appropriate authorised signatory to ensure employee records are correct and up to date.
- To scrutinise, check and verify Payroll colleagues input to the ESR payroll System to ensure correct and timely payments are made
- Be responsible for running the weekly payroll as part of a rota with other Senior Payroll Officers
- To interpret previous service details and apply to the payroll system in order to maintain accurate records and pay staff correctly
- To maintain proper and accurate records as per Statutory Regulations relating to the payroll function ensuring the Department meets legal statutory obligations and internal audit requirements.
- To use the ESR (Payroll System) computer system in order to produce accurate and punctual payments to employees of the Trust.
To carry out complex manual calculations and make payments, thus ensuring accurate data is recorded on the ESR Payroll System.
- To apply and interpret the various NHS/Trust conditions of service to ensure correct payments are made.
- To scrutinise and verify computer output to ensure amended records are correct and meet audit requirement
- To ensure the adherence at all times to the Standing Financial Instructions, Financial Procedures and Service Level Agreements of the Trust.
To undertake supervisory and training duties to ensure new staff are adequately developed and that consistent procedures are followed.
- To deal with queries from employees, Managers and HR relating to payroll matters in a professional and timely manner.
- To file Payroll correspondence where appropriate in order to maintain up to date personal files.
- To agree personal objectives in conjunction with the Payroll Team Leader, in accordance with the Trusts appraisal system.
The proposed interview date is: 5th November
Please see Job Description for full details.
Job description
Job responsibilities
- To input payroll data, including starters, leavers, variations to contract, absence, overtime and any other allied data received by an appropriate authorised signatory to ensure employee records are correct and up to date.
- To scrutinise, check and verify Payroll colleagues input to the ESR payroll System to ensure correct and timely payments are made
- Be responsible for running the weekly payroll as part of a rota with other Senior Payroll Officers
- To interpret previous service details and apply to the payroll system in order to maintain accurate records and pay staff correctly
- To maintain proper and accurate records as per Statutory Regulations relating to the payroll function ensuring the Department meets legal statutory obligations and internal audit requirements.
- To use the ESR (Payroll System) computer system in order to produce accurate and punctual payments to employees of the Trust.
To carry out complex manual calculations and make payments, thus ensuring accurate data is recorded on the ESR Payroll System.
- To apply and interpret the various NHS/Trust conditions of service to ensure correct payments are made.
- To scrutinise and verify computer output to ensure amended records are correct and meet audit requirement
- To ensure the adherence at all times to the Standing Financial Instructions, Financial Procedures and Service Level Agreements of the Trust.
To undertake supervisory and training duties to ensure new staff are adequately developed and that consistent procedures are followed.
- To deal with queries from employees, Managers and HR relating to payroll matters in a professional and timely manner.
- To file Payroll correspondence where appropriate in order to maintain up to date personal files.
- To agree personal objectives in conjunction with the Payroll Team Leader, in accordance with the Trusts appraisal system.
The proposed interview date is: 5th November
Please see Job Description for full details.
Person Specification
Qualifications and Training
Essential
- NVQ Level 3 or equivalent knowledge and experience in relevant area
- 4 GCSE/O Levels grade 5/C or above to include Maths and English
Knowledge and Skills
Essential
- Knowledge of ESR
- Knowledge of payroll procedures and statutory regulations
- Knowledge of NHS terms and conditions
- Strong IT skills, including Microsoft Office
Experience
Essential
- Experience of working within a customer service environment
- Experience of identifying solutions to problems
- Recent experience of handling administrative tasks
Personal Attributes
Essential
- Strong communication, both written and verbal
- Excellent organisational skills
- Demonstrate professionalism and objectivity
- Be an effective team worker
- Ability to prioritise own workload
- Work accurately and meet deadlines
Person Specification
Qualifications and Training
Essential
- NVQ Level 3 or equivalent knowledge and experience in relevant area
- 4 GCSE/O Levels grade 5/C or above to include Maths and English
Knowledge and Skills
Essential
- Knowledge of ESR
- Knowledge of payroll procedures and statutory regulations
- Knowledge of NHS terms and conditions
- Strong IT skills, including Microsoft Office
Experience
Essential
- Experience of working within a customer service environment
- Experience of identifying solutions to problems
- Recent experience of handling administrative tasks
Personal Attributes
Essential
- Strong communication, both written and verbal
- Excellent organisational skills
- Demonstrate professionalism and objectivity
- Be an effective team worker
- Ability to prioritise own workload
- Work accurately and meet deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
