Payroll Assistant, Band 3

Job description

Job responsibilities

- To input payroll data, including starters, leavers, variations to contract, absence, overtime and any other allied data received by an appropriate authorised signatory to ensure employee records are correct and up to date.

- To maintain proper and accurate records as per Statutory Regulations relating to the payroll function ensuring the Department meets legal statutory obligations and internal audit requirements.

- To use the ESR (Payroll System) computer system in order to produce accurate and punctual payments to employees of the Trust.

- To apply and interpret the various NHS/Trust conditions of service to ensure correct payments are made.

- To ensure the adherence at all times to the Standing Financial Instructions, Financial Procedures and Service Level Agreements of the Trust.

- To deal with queries from employees, Managers and HR relating to payroll matters in a professional and timely manner.

- To file Payroll correspondence where appropriate in order to maintain up to date personal files.

- To agree personal objectives in conjunction with the Payroll Team Leader, in accordance with the Trusts appraisal system.

- To analyse Bank staff hours in order to reflect accurate allocation of expenditure.

- To interpret previous service details and apply to Payroll System in order to maintain accurate records and pay staff correctly.

- To scrutinise and verify computer output to ensure amended records are correct and meet audit requirements.

Please see Job Description for full details.

Person Specification

Qualifications and Training

Essential

• 4 GCSE/O Levels grade 5/C or above to include Maths and English

Desirable

• NVQ Level 2 or equivalent knowledge and experience in relevant area

Knowledge and Skills

Desirable

• Knowledge of ESR
• Knowledge of payroll procedures and statutory regulations
• Knowledge of NHS terms and conditions
• Strong IT skills, including Microsoft Office

Experience

Essential

• Recent experience of handling administrative tasks

Desirable

• Experience of working within a customer service environment
• Experience of identifying solutions to problems

Personal Attributes

Essential

• Strong communication, both written and verbal
• Excellent organisational skills

Desirable

• Demonstrate professionalism and objectivity
• Be an effective team worker
• Ability to prioritise own workload
• Work accurately and meet deadlines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Victoria Warehouse

The Docks

Gloucester

GL1 2EL

Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)