Job responsibilities
Reporting to the Deputy Chief Operating Officer (DCOO), with a line of accountability to the Trust Accountable Emergency Officer (AEO) - Chief Operating Officer (COO) the post holder is responsible and accountable for leading the Trust Resilience team to ensure the Trust has the necessary systems and processes in place to respond to planned and unplanned events that impact on the Trusts ability to deliver its core functions. The focus must be on protecting the Trust, its staff and the patients it serves. You will deliver specialist advice, guidance and operational delivery systems and processes which will ensure the Trust can discharge its statutory responsibilities to the people it serves. You will need to provide the DCOO & AEO to the Trust and assurance to the Trust Executive and Board that the organisation meets its legal duties and responsibilities. These requirements are laid down in Government Acts and specific requirements of NHS England such as:
- The Civil Contingencies Act (2004) legal responsibilities.
- NHS England EPRR Core Standards - to comply with the EPRR Core Standards.
- The Mental Health Act Code of Practice.
- Health and Social Care Act (2012) - Section 46 Legal duty to prepare for emergencies.
- NHS Standard Contract - Section 30 Contractually required to prepare for emergencies;
- NHS England Business Continuity Management Framework 2013 continuity of key services.
1.Key Responsibilities
The post holder will coordinate the Trusts response to the EPRR agenda working with Divisional and Corporate leads to ensure the Trust is able to report to the EPRR agenda.
The post holder will liaise with the professional leads within Gloucestershire Managed Services (GMS) such as the designated lead for Fire, Water safety, Estates as needed and jointly assured of BCI plans.
The post holder will be the subject matter expert for EPRR matters within the Trust and act as a conduit for all guidance and information during incident response and on a day-to-day basis.
The post holder will work autonomously, making highly complex decisions daily to meet and achieve defined results
The post holder is responsible for compiling the Trust annual business plan in relation to EPRR, developing the strategy for each area of activity to secure the delivery of EPRR compliance, this will include but not limited to:
- Development, approval and review of all EPRR related plans and policies
- Drafting and approving of EPRR related reports and policies including Business Continuity, Critical and Major Incident
Responsible for the design and delivery of the Trusts EPRR functions, maintaining and improving standards of such preparedness across the organization and provide leadership on specialist emergency preparedness and resilience issues
Ensure the Trust is represented at all resilience forums and sub-groups, and as required to specific incident or event responses at local, regional and national level.
Accountable for the design and delivery of highly complex and detailed EPRR training and exercise programmes for all staff across the Trust whilst ensuring that the training material is adapted to meet the requirements of its audience, this will be done in conjunction with multi- agency partners. The post holder will be a Silver Manager on-Call
2. Management and Leadership
Responsible for the line management of the EPRR team, and ensuring the Team meet all departmental and Trust objectives in relation to EPRR
Accountable for staff and budgetary management relating to EPRR function, this also includes checking and maintaining of all EPRR related equipment
Ensure the EPRR corporate responsibilities are met and provide assurance to the Deputy COO & AEO that it complies with relevant legislation and guidance.
Develop and contribute to professional relationships within the Trust, other commissioners, NHS funded organisations and multi-agency partners that facilitate the continual development of local and national EPRR arrangements.
To deliver and co-design the training materials to support Silver and Gold On-call managers; incident response and ensure consistency across the system and other more specialist areas (ICT, IPC) as needed
3. Planning and Organisation
Work closely with the executive directors, their deputies and communications teams to ensure appropriate communications and media response by the Trust to significant events and emergencies. This includes highly complex, sensitive or contentious information
Have in-depth knowledge of and ensure the implementation of Integrated Emergency Management within the Trust.
Lead the annual assessment of CBRN and EPRR compliance for the Trust. Provide an Annual Report to the Trust Board.
To design and maintain templates and presentations, including archives of incidents, IMT and declared events.
To produce and deliver an annual schedule of learning events (internal and external) which supports the compliance and requirements set out in law.
The post holder will be the subject matter expert for the Trust, providing advice guidance and support in response to specialised incidents such as CBRN.
Ensure the Trust undertakes regular self-assessment and supports peer assessment against local and national standards for EPRR and Business Continuity Management (BCM)
4. Communications and Working Relationships
Maintain awareness of national developments and strategies and ensure where applicable these are communicated, considered and implemented as appropriate.
Provide regular reports to Risk Management Board (and other committees and Boards as required) on EPRR functions, ensuring risks are appropriately monitored, managed and escalated to the appropriate Director as required.
Work closely with the Director and Trauma Network Managers to develop a co- ordinated approach to incident management and business continuity events.
Accountable for the Business Continuity Management process, ensuring process and procedures are embedded within Trust services.
The post holder will maintain and develop existing knowledge, skills and abilities in accordance with professional bodies.
