Job summary
Gloucestershire Hospital Foundation Trust are modernising it Medical Rostering with the implementation of a new digital workforce rostering system.
To implement a new way of working and change culture at the Trust, GHFT are piloting a Core Rota Team to demonstrate the feasibility of a centralised approach to improve consistency and quality for our doctors and ultimately patients.
This is an exciting opportunity to be part of a potentially ground breaking new approach to medical rostering and having a substantial impact on improving quality of care.
Additional working pattern details: Mon - Fri
Additional contract details: Fixed Term 24-months from start date
Main duties of the job
Oversee the administrative duties of rotas assigned to the post holder
o Monitoring of rota communications
o Shifts changes where required
o Monitoring system for updated on ETWD and clinical compliance where change occur
o Shift Swap request (where compliant)
o Request shifts for temporary staffing
Monitor and action the Core Rota inbox
Handling general rota enquiries
Report any non-compliant leave requests
Logging of sickness absence and supporting the department to gap fill
Writing rotas for publication within an acceptable lead up time
Publication of shifts through temporary staffing where required
Work in direct collaboration with the Medical Rostering and Medical Temporary Staffing teams to ensure a joined up approach
About us
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one or both of our innovative hospitals.
As well as generous annual leave allowance, you will have access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Job description
Job responsibilities
Gloucestershire Hospital Foundation Trust are modernising it Medical Rostering with the implementation of a new digital workforce rostering system.
To implement a new way of working and change culture at the Trust, GHFT are piloting a Core Rota Team to demonstrate the feasibility of a centralised approach to improve consistency and quality for our doctors and ultimately patients.
This is an exciting opportunity to be part of a potentially ground breaking new approach to medical rostering and having a substantial impact on improving quality of care.
Key Knowledge and Experience
The post holder will form part of the Core Rota Team, playing a critical role in the smooth running of rota administration across the trust through all medical divisions and departments.
This role will have direct engagement with clinical management and doctors at all levels, providing them with an essential service that enables doctors to perform their duties and ultimately patient care.
The post holder will be responsible for the administration of all elements of rotas such as logging sickness, allocation of shift and supporting departments to fill gaps where needed.
Main Duties and Responsibilities
1. Key Responsibilities
Oversee the administrative duties of rotas assigned to the post holder
o Monitoring of rota communications
o Shifts changes where required
o Monitoring system for updated on ETWD and clinical compliance where change occur
o Shift Swap request (where compliant)
o Request shifts for temporary staffing
Monitor and action the Core Rota inbox
Handling general rota enquiries
Report any non-compliant leave requests
Logging of sickness absence and supporting the department to gap fill
Writing rotas for publication within an acceptable lead up time
Publication of shifts through temporary staffing where required
Work in direct collaboration with the Medical Rostering and Medical Temporary Staffing teams to ensure a joined up approach
2. Key Results Areas
GHNHSFT policies, procedures and guidelines are to be adhered to as a condition of your employment. These can be found on the Trusts website.
To become the rota administrator for the Doctors/Dentists electronic rostering system.
To provide efficient administration support to the Medical Rostering Team and any roster related meetings, which may include; agenda building, minute taking and production of action notes.
Work closely with our operational service lines, including Clinical Leads, Doctors/Dentists and corporate services to effectively embed the system and its processes across the Trust.
Use feedback and audit information to assist in improve quality.
Ensure that the roster system is effectively monitored and issues reported to management appropriately.
Liaise and work closely with key stakeholders to ensure that information is submitted for reports to meet trust deadlines where required.
To support the Medical Rostering Team by providing a comprehensive and effective administration service using own initiative and an innovative approach.
Job description
Job responsibilities
Gloucestershire Hospital Foundation Trust are modernising it Medical Rostering with the implementation of a new digital workforce rostering system.
To implement a new way of working and change culture at the Trust, GHFT are piloting a Core Rota Team to demonstrate the feasibility of a centralised approach to improve consistency and quality for our doctors and ultimately patients.
This is an exciting opportunity to be part of a potentially ground breaking new approach to medical rostering and having a substantial impact on improving quality of care.
Key Knowledge and Experience
The post holder will form part of the Core Rota Team, playing a critical role in the smooth running of rota administration across the trust through all medical divisions and departments.
This role will have direct engagement with clinical management and doctors at all levels, providing them with an essential service that enables doctors to perform their duties and ultimately patient care.
The post holder will be responsible for the administration of all elements of rotas such as logging sickness, allocation of shift and supporting departments to fill gaps where needed.
Main Duties and Responsibilities
1. Key Responsibilities
Oversee the administrative duties of rotas assigned to the post holder
o Monitoring of rota communications
o Shifts changes where required
o Monitoring system for updated on ETWD and clinical compliance where change occur
o Shift Swap request (where compliant)
o Request shifts for temporary staffing
Monitor and action the Core Rota inbox
Handling general rota enquiries
Report any non-compliant leave requests
Logging of sickness absence and supporting the department to gap fill
Writing rotas for publication within an acceptable lead up time
Publication of shifts through temporary staffing where required
Work in direct collaboration with the Medical Rostering and Medical Temporary Staffing teams to ensure a joined up approach
2. Key Results Areas
GHNHSFT policies, procedures and guidelines are to be adhered to as a condition of your employment. These can be found on the Trusts website.
To become the rota administrator for the Doctors/Dentists electronic rostering system.
To provide efficient administration support to the Medical Rostering Team and any roster related meetings, which may include; agenda building, minute taking and production of action notes.
Work closely with our operational service lines, including Clinical Leads, Doctors/Dentists and corporate services to effectively embed the system and its processes across the Trust.
Use feedback and audit information to assist in improve quality.
Ensure that the roster system is effectively monitored and issues reported to management appropriately.
Liaise and work closely with key stakeholders to ensure that information is submitted for reports to meet trust deadlines where required.
To support the Medical Rostering Team by providing a comprehensive and effective administration service using own initiative and an innovative approach.
Person Specification
Qualifications, Knowledge and Experience
Essential
- GCSE Grade 4 (C) or equivalent
- Experience writing/managing complex Rota(s)
- Demonstrable Experience in Problem Solving
- Experience working in fast paced environment
- Comprehensive Experience in customer facing roles
- Substantial experience with Microsoft Office Suite
- Team Player
- Good English and Maths skills
- Excellent Communication skills
- Commitment to Trust Values
- Commitment to Just and Learned Culture
- Excellent Telephone Manner
- Ability to work under pressure
- Flexible working
Desirable
- NVQ Level 2 Business Admin
- Evidence of CPD
- Knowledge of working in clinical environment
- Knowledge of Rota management principles
- Advanced ICT Skills with Microsoft Office Suite
Person Specification
Qualifications, Knowledge and Experience
Essential
- GCSE Grade 4 (C) or equivalent
- Experience writing/managing complex Rota(s)
- Demonstrable Experience in Problem Solving
- Experience working in fast paced environment
- Comprehensive Experience in customer facing roles
- Substantial experience with Microsoft Office Suite
- Team Player
- Good English and Maths skills
- Excellent Communication skills
- Commitment to Trust Values
- Commitment to Just and Learned Culture
- Excellent Telephone Manner
- Ability to work under pressure
- Flexible working
Desirable
- NVQ Level 2 Business Admin
- Evidence of CPD
- Knowledge of working in clinical environment
- Knowledge of Rota management principles
- Advanced ICT Skills with Microsoft Office Suite
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
