Job summary
An opportunity has arisen to recruit a Directorate Administrator & Project Support to join the Gloucestershire Hospitals Foundation Trust's Strategy and Transformation Team.
Reporting to the Strategic Programme Manager the role is to provide administrative and project support to the directorate team and the number of projects the directorate is delivering.
Main duties of the job
To provide administrative and project support to a range of projects being delivered by the Directorate, working to direction and guidance from the Transformation team Programme and Project Managers and the post holder's own initiative. The role holder will become part of the transformation function that works with Operational Directors, Clinical leads, General Managers and other senior Trust and Integrated Care System (ICS) members to ensure programmes and projects deliver defined outputs and/or outcomes on time.
The post holder will be required to Coordinate the progress reporting and the management and arrangement of meetings to number of strategic projects and programmes. Ensure effective communication between project teams and partner organisations acting as the first point of contact for inquiries from end users.
About us
Gloucestershire Hospitals NHS Foundation Trust is one of the largest hospital trusts in England, delivering services from two general hospitals in thriving Gloucester and beautiful regency Cheltenham. Gloucestershire has excellent transport links and stunning countryside, and was recently ranked in the top three places to live in the UK.
Gloucestershire Hospitals has a £570m annual operating income, 960 beds, over 125,000 emergency attendances and nearly 800,000 outpatient appointments each year. We have 9,000 members of staff who are committed to providing high quality acute elective and specialist services under our vision of 'Best Care For Everyone' to a diverse population of almost 620,000.
An exciting transformation programme is underway at Gloucestershire Hospitals NHS Foundation Trust; we call it our journey to outstanding.
We are seeking talented individuals with proven administrative skills who is looking to develop into project support and project management.
Job description
Job responsibilities
Project support key roles and responsibilities -
- Provide a competent and effective standard of administrative support to the Strategy & Transformation team and project leads at management level to ensure the smooth running of programmes and projects.
- Communicate effectively with a range of people on a variety of project matters across multiple organisations and with people at Board Level.
-Maintain a library of project files and outputs including strict version control and utilising protocols for change control of documentation.
- Coordinate the progress reporting and the management and arrangement of meetings to number of strategic projects and programmes.
Job description
Job responsibilities
Project support key roles and responsibilities -
- Provide a competent and effective standard of administrative support to the Strategy & Transformation team and project leads at management level to ensure the smooth running of programmes and projects.
- Communicate effectively with a range of people on a variety of project matters across multiple organisations and with people at Board Level.
-Maintain a library of project files and outputs including strict version control and utilising protocols for change control of documentation.
- Coordinate the progress reporting and the management and arrangement of meetings to number of strategic projects and programmes.
Person Specification
Qualifications
Essential
- GCSE Maths and English at grade "C or above
Desirable
- NVQ in Administration Level 4
Experience
Essential
- Experience of creating and updating spreadsheets and databases
- Ability to work well in a team
- Ability to multitask
Desirable
- Experience of working in the NHS or similar customer focused environment
Knowledge/ Skills
Essential
- Organisational skills with the ability to prioritise workload and work to deadlines
- Good communication and interpersonal skills with a good command and understanding of English, punctuation and grammar
- Ability to use own judgment and initiative
- Proficient in Microsoft office, including word and excel
Desirable
- Knowledge and awareness of health and safety issues, risk management, and data protection act
Personal attributed
Essential
- Ability to work well within a team, providing support to others as required
Desirable
- Ability to concentrate where work pattern is unpredictable and there are frequent interruptions - adaptable and flexible
- Ability to deal with complex situations
Person Specification
Qualifications
Essential
- GCSE Maths and English at grade "C or above
Desirable
- NVQ in Administration Level 4
Experience
Essential
- Experience of creating and updating spreadsheets and databases
- Ability to work well in a team
- Ability to multitask
Desirable
- Experience of working in the NHS or similar customer focused environment
Knowledge/ Skills
Essential
- Organisational skills with the ability to prioritise workload and work to deadlines
- Good communication and interpersonal skills with a good command and understanding of English, punctuation and grammar
- Ability to use own judgment and initiative
- Proficient in Microsoft office, including word and excel
Desirable
- Knowledge and awareness of health and safety issues, risk management, and data protection act
Personal attributed
Essential
- Ability to work well within a team, providing support to others as required
Desirable
- Ability to concentrate where work pattern is unpredictable and there are frequent interruptions - adaptable and flexible
- Ability to deal with complex situations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
