Job summary
'We reserve the right to close this vacancy early if we receive sufficient applications for the role' to this vacancy'
We are looking for an enthusiastic, dynamic and positive team member to join our existing Theatre Storekeeper team to be responsible for the daily control of goods and services at Gloucester Royal Hospital. This is a very busy department so there will be a variety of responsibilities in making this role an interesting and valued member of our team in supporting and caring for all the patients in our hospital.
Additional working pattern details: 7.30 am to 3.30pm, Mon - Fri
The proposed interview date is: 1st August
Main duties of the job
To ensure that necessary everyday items are in stock and readily available.
Where necessary, query any discrepancies and resolve logistical issues to prevent delay or cancellation to elective procedures.
Undertake the ordering, receiving and distribution of surgical equipment and disposable items for the various specialties within the theatres environment.
As a major job responsibility, to act as the primary point of contact within the theatres department in relation to the ordering and receipting of fast moving consumable goods.
Provide cover to the other theatre areas as required.
About us
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Job description
Job responsibilities
To ensure the prompt processing of all requests and receipts in order to provide the best service possible to the Theatres department.
To co-ordinate, progress and hasten the flow of goods receipt notes, proof of delivery notes and invoices throughout the Theatres directorate.
To use the Trusts stock control system HTRAK for processing of orders and receipting goods.
To monitor the efficiency of the service provided by numerous suppliers and to challenge any shortfall in this service.
To inform the Managed Service Coordinator of any change to stock requests in terms of volume, supplier, new items and so on and to take action to ensure that the non-pay budget is not exceeded.
To audit usage of stock and to set the most appropriate holding level. This is a key aspect of the role and the post holder will have responsibility for this task.
To conduct an accurate stock take of all areas when requested. This is usually once or twice a year or when requested by the Finance Department.
Basic word processing and computer skills, with the ability to input data accurately. Knowledge of trust systems would be advantageous.
Evidence of a reasonable standard of literacy and numeracy.
This role would suit someone with good admin experience.
Additional Contact Details
Sandra Davis
Managed Service Co-Ordinator
Tel: 0300 422 5417/2067
Job description
Job responsibilities
To ensure the prompt processing of all requests and receipts in order to provide the best service possible to the Theatres department.
To co-ordinate, progress and hasten the flow of goods receipt notes, proof of delivery notes and invoices throughout the Theatres directorate.
To use the Trusts stock control system HTRAK for processing of orders and receipting goods.
To monitor the efficiency of the service provided by numerous suppliers and to challenge any shortfall in this service.
To inform the Managed Service Coordinator of any change to stock requests in terms of volume, supplier, new items and so on and to take action to ensure that the non-pay budget is not exceeded.
To audit usage of stock and to set the most appropriate holding level. This is a key aspect of the role and the post holder will have responsibility for this task.
To conduct an accurate stock take of all areas when requested. This is usually once or twice a year or when requested by the Finance Department.
Basic word processing and computer skills, with the ability to input data accurately. Knowledge of trust systems would be advantageous.
Evidence of a reasonable standard of literacy and numeracy.
This role would suit someone with good admin experience.
Additional Contact Details
Sandra Davis
Managed Service Co-Ordinator
Tel: 0300 422 5417/2067
Person Specification
Qualifications
Essential
- Good keyboard skills and confidence in using computer based purchasing systems.
Desirable
- Possess formal qualification in purchasing and supply.
- Admin skills to set up maintenance and filing systems to assist with role.
- Demonstrate practical experience of working within stores environment.
Experience
Essential
- Work in a methodical and ordered way to ensure work is completed efficiently.
- Possess good problem-solving skills and the ability to pre-empt issues.
- Flexible and approachable in dealing with changing priorities.
- A&C skills should be at a good standard to set up filing systems.
Desirable
- Ideally experience working in a NHS setting.
Knowledge / Skills
Essential
- Stock Management Systems
- Excellent investigative ability to resolve queries and errors
Desirable
- Proficient in use of word, outlook and excel to facilitate good communications
- Understanding of procedures and practices to facilitate control of stock movement
- Ability to work in an autonomous way with minimal managerial input
- Able to monitor, review and set purchasing patterns
Person Specification
Qualifications
Essential
- Good keyboard skills and confidence in using computer based purchasing systems.
Desirable
- Possess formal qualification in purchasing and supply.
- Admin skills to set up maintenance and filing systems to assist with role.
- Demonstrate practical experience of working within stores environment.
Experience
Essential
- Work in a methodical and ordered way to ensure work is completed efficiently.
- Possess good problem-solving skills and the ability to pre-empt issues.
- Flexible and approachable in dealing with changing priorities.
- A&C skills should be at a good standard to set up filing systems.
Desirable
- Ideally experience working in a NHS setting.
Knowledge / Skills
Essential
- Stock Management Systems
- Excellent investigative ability to resolve queries and errors
Desirable
- Proficient in use of word, outlook and excel to facilitate good communications
- Understanding of procedures and practices to facilitate control of stock movement
- Ability to work in an autonomous way with minimal managerial input
- Able to monitor, review and set purchasing patterns
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
