DRS Qualifications Administrative Assistant, Band 2

Job description

Job responsibilities

- To provide administrative support to the GREG qualifications team as directed by the Qualifications Manager

- Ensure administrative deadlines are observed as directed by the Qualifications Manager

- Under direction by the Qualifications Manager, register UK and international students for online examinations. Register exam invigilators, issue exam instructions and access codes to students and invigilators. Monitor student or invigilator problems during examination period and book re-sits as required

- Understand the operation of the Moodle online learning systems. Report errors to helpdesk and keep accurate records of incidents and how these are resolved

- Process students work that is submitted via post or email, complete appropriate documentation for processing, check the work is complete and contact students if work is incomplete

- Communicate learner progress to managers

- Support the wider qualifications admin team with course invoicing arrangements

- Work collaboratively with colleagues in the Hospital Trust, University of Gloucestershire, sections of the NHS Diabetic Eye Screening Programme and other national screening programmes within the UK and overseas

- Support the organisation of student assessments at designated centres around the UK. Under the direction of the Qualifications Manager, liaise with students and assessors to ensure dates, facilities, equipment and personnel are available

- Circulate paperwork for meetings in a timely manner, making hard copies available if required as directed by the Qualifications Manager

- Prepare agendas, take minutes and distribute notes of meetings including typing up of relevant notes and filing correctly

- Photocopy and process documents, letters, emails, minutes and reports when required. Post holder must have a standard level of keyboard skills and able to use Microsoft Office programmes

- Administrate meeting room bookings as directed by the Qualifications Manager

- Order and maintain general office supplies

- Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales, problem solving where required.

- Have a flexible/adaptable approach to their work in order to meet various deadlines

- Carry out other appropriate delegated duties as required

Contact Details

Prof Peter Scanlon (Professor of Ophthalmology)

p.scanlon@nhs.net

0300 422 2851

My PA Liyan on 0300 422 2851 can make contact with Professor Scanlon

Person Specification

Qualifictaions, Knowledge and Experience

Essential

• Good standard of general education with particular strengths in English Language at GCSE Grade C or above or equivalent
• Experience working in team administration
• Experience of working collaboratively with service users
• Good communication skills (written and verbal)
• Ability to work effectively as a team member
• Ability to work under pressure

Desirable

• Computer/IT skills including good working knowledge of Microsoft Office
• Experience working in educational administration

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Gloucestershire Royal Hospital- The Orchard Centre

Great Western Road

Gloucester

GL1 3NN

Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)