Personal Assistant to the Oncology Practice Development Team, Band 3

Job description

Job responsibilities

- To provide secretarial support to the Practice Development Team including typing correspondence and reports, arranging meetings, and taking messages, in order to facilitate the effective running of the department/service.

- Manage an electronic diary for Practice Development Nurses including making appointments, arranging meeting dates and venues, organising and distributing documents as necessary.

- To take, prepare and distribute minutes, agendas and papers to meetings chaired by the Practice Development Team.

- Organisation of induction programme for all new nursing staff in oncology, and coordinate 3, 4 and 6 month follow up meetings with the team.

- To develop and maintain a paper/electronic filing system in order to ensure that all relevant documents are ready accessible, in particular competencies and training records.

- To organise study days, book speakers, venues, refreshments and any necessary equipment required.

- Create and maintain databases for all training courses for the Oncology staff.

- Handle patient enquiries, arrange appointments and investigations. Typing correspondence to patients, staff and others as required

Person Specification

Qualifications, Knowledge and Skills

Essential

• Educated to GCSE grade C or above (or equivalent) in literacy and numeracy.
• Proficient typing skills and experience in using the standard range of Microsoft Office programs, particularly Word, Excel and Outlook.
• Able to communicate effectively and sensitively both orally and in writing

Desirable

• NVQ level 3 in Administration or equivalent experience.
• Experience in the preparation of minutes, agendas and papers.
• Knowledge of relevant medical terminology
• Experience of organising meetings or events
• Appropriate experience in an office environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Cheltenham General Hospital

Sandford Road,

Cheltenham

GL537AN

Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)