Medical Staffing Resourcing Administrator, Band 3

Gloucestershire Hospitals NHS Foundation Trust

Information:

This job is now closed

Job summary

We are looking for a pro-active, motivated individual who will provide high quality administrative support for the provision of an effective, integrated and comprehensive recruitment and resourcing service with regard to the recruitment and on-boarding of medical staff.

Applicants must have excellent communication skills, a good working knowledge of recruitment and be flexible in their approach. Applicants should also be team players and possess interpersonal and organisational skills.

Main duties of the job

The post holder will assist the provision of an extensive effective and comprehensive recruitment service for the medical workforce within our trust. Ensuring recruitment is robust, timely and following Trust policies, procedures and recruitment best practice.

Applicants will be required to provide a high quality, customer focused service with a strong attention to detail and accuracy. Additionally, maintaining regular contact with the medical workforce and wider stakeholders.

About us

Gloucestershire Hospitals NHS Foundation Trust operates hospitals on our two main sites in Cheltenham and Gloucester, and were one of the largest NHS trusts in the country.

Our workforce of almost 9,000 staff provide high quality emergency, elective and specialist care across a range of clinical areas.

Date posted

21 February 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

318-25-T0176

Job locations

Victoria Warehouse- Gloucester Quays

Gloucester

GL1 2EL


Job description

Job responsibilities

- To oversee recruitment for all Medical & Dental staff

- Ensure all pre-employment checks are done in accordance with local and NHS standards

- Ensure adherence to UKVI statutory requirements for visas.

- Support the on-boarding of Medical and Dental Staff in to our Trust.

- Ensuring IT systems are maintained and accurately updated, including the provision of reports where required.

- Manage the recruitment of Locum Doctors and Honorary Contracts for the medical workforce.

- Administer and maintain the leave system used by the Medical Workforce and monitor against Trust policy supported by the Resourcing Advisor

- Manage emails and phone calls coming in to the team, ensuring these are dealt with efficiently.

- Support the wider Medical Staffing Team when required

- Provide ongoing employment/contractual support to our Medical Workforce

- Manage notifications/amendments with payroll

Job description

Job responsibilities

- To oversee recruitment for all Medical & Dental staff

- Ensure all pre-employment checks are done in accordance with local and NHS standards

- Ensure adherence to UKVI statutory requirements for visas.

- Support the on-boarding of Medical and Dental Staff in to our Trust.

- Ensuring IT systems are maintained and accurately updated, including the provision of reports where required.

- Manage the recruitment of Locum Doctors and Honorary Contracts for the medical workforce.

- Administer and maintain the leave system used by the Medical Workforce and monitor against Trust policy supported by the Resourcing Advisor

- Manage emails and phone calls coming in to the team, ensuring these are dealt with efficiently.

- Support the wider Medical Staffing Team when required

- Provide ongoing employment/contractual support to our Medical Workforce

- Manage notifications/amendments with payroll

Person Specification

Qualifications

Essential

  • GCSE grade C or above in Maths and English.

Experience

Essential

  • Experience of working in a fast paced, customer facing administrative environment
  • Experience of good customer service

Desirable

  • Previous NHS administrative or experience of working in a recruitment environment
  • Experience with NHS software systems (ESR, NHS Jobs)

Knowledge, Skills, Abilities

Essential

  • Knowledge of good employment practice and the legislative framework surrounding recruitment
  • Experience in delivering customer based front line support, while being flexible and the ability to adapt to a variety of circumstances
  • Ability to find ways of solving and pre-empting problems
  • Effective IT skills, with sound knowledge of Microsoft packages
  • Demonstrable ability to organise/prioritise own work, including ability to work under variable pressure at times.

Desirable

  • Demonstrable knowledge of recruitment practices including pre-employment checks for the NHS Medical and Dental workforce

Personal qualities

Essential

  • Excellent interpersonal and communication skills (verbal and written)
  • Must be Reliable , Trustworthy and a Team Player
  • Confident in a variety of situations
  • Strong customer focus
  • Willing to learn and develop
Person Specification

Qualifications

Essential

  • GCSE grade C or above in Maths and English.

Experience

Essential

  • Experience of working in a fast paced, customer facing administrative environment
  • Experience of good customer service

Desirable

  • Previous NHS administrative or experience of working in a recruitment environment
  • Experience with NHS software systems (ESR, NHS Jobs)

Knowledge, Skills, Abilities

Essential

  • Knowledge of good employment practice and the legislative framework surrounding recruitment
  • Experience in delivering customer based front line support, while being flexible and the ability to adapt to a variety of circumstances
  • Ability to find ways of solving and pre-empting problems
  • Effective IT skills, with sound knowledge of Microsoft packages
  • Demonstrable ability to organise/prioritise own work, including ability to work under variable pressure at times.

Desirable

  • Demonstrable knowledge of recruitment practices including pre-employment checks for the NHS Medical and Dental workforce

Personal qualities

Essential

  • Excellent interpersonal and communication skills (verbal and written)
  • Must be Reliable , Trustworthy and a Team Player
  • Confident in a variety of situations
  • Strong customer focus
  • Willing to learn and develop

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Victoria Warehouse- Gloucester Quays

Gloucester

GL1 2EL


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Victoria Warehouse- Gloucester Quays

Gloucester

GL1 2EL


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Medical Staffing Resourcing Coodinator

Karen Baldwin

karen.baldwin6@nhs.net

03004224936

Date posted

21 February 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

318-25-T0176

Job locations

Victoria Warehouse- Gloucester Quays

Gloucester

GL1 2EL


Supporting documents

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