Job summary
The annual non-pay expenditure of the Trusts in the health community over which the Procurement Shared Services (PSS) has influence is approximately £70m. PSS provides procurement services to the following Customers:
Gloucestershire Hospitals NHS Foundation Trust
Gloucestershire Care Services NHS Trust
Gloucester Managed Services
Within PSS, there are 3 Procurement Specialists working within a Customer/Divisional team The Procurement Specialist has no budgetary responsibilities but will deal with minor disciplinary issues, allocation of workload and monitoring outputs and delivery to ensure standards and deadlines are achieved and monitor staff sickness / annual leave arrangements for the team. The Procurement Specialist has access to management support but has day-to-day autonomy to proceed with the work of the section. Accountable to Procurement Manager(s).
Main duties of the job
Responsible for the procurement of Goods, Services and Works as required under the direction of the Procurement Manager, to achieve the most economically advantageous result at least risk, and consistent with UK Public Procurement Regulations, Standing Financial Instructions and the operational requirements of the Constituent Organisations and Clients. This will include but not limited to:
- invitation to quote/tender and commercial evaluation
- negotiations with suppliers and contractors
- placement of orders and contracts compliant with the Customers' Standing Financial Instructions, Procurement Policy and current legislation.
- managing competing priorities
Delivery of annual workplan and achievement of performance and savings targets.
When required, supervise a team of Procurement Officers and Procurement Assistants
About us
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
Job description
Job responsibilities
Undertake formal quotation and tender exercises for the purchase of goods, services and leases in accordance with Trusts Standing Financial Instructions. This will include but not limited to:
- The development and review of specifications for the purchase of goods and services in conjunction with Customer requirements.
- Sourcing, vetting and developing a list of suppliers and contractors to meet a varied purchasing portfolio.
- Preparation and issue of clear and concise Invitations to Quote/Tender and other enquiry documents where necessary consulting with other specialist departments.
Delivery of commercially robust contracts that demonstrate best value outcomes and contribute to savings targets.
Placement of orders and contracts and establishing catalogues, thereafter monitoring deliverables in conjunction with the user.
Undertake UK Public Procurement tender exercises or participate in collaborative procurement exercises under the guidance of Procurement Manager.
Liaison with suppliers with regards to costs, product information and query resolution.
Challenge current purchasing practices, identifying and delivering reduction of costs / streamlined processes and elimination of waste. This will include liaison with suppliers with regard to price negotiation.
Provide sound commercial advice and management information/data analysis as required for use by others to make purchasing decisions.
Attendance at user group meetings and assist in developing/raising the profile PSS both inside and outside the Trusts.
Develop and maintain Process Manuals for Customer and Procurement staff use and ensure they are communicated widely and effectively.
Job description
Job responsibilities
Undertake formal quotation and tender exercises for the purchase of goods, services and leases in accordance with Trusts Standing Financial Instructions. This will include but not limited to:
- The development and review of specifications for the purchase of goods and services in conjunction with Customer requirements.
- Sourcing, vetting and developing a list of suppliers and contractors to meet a varied purchasing portfolio.
- Preparation and issue of clear and concise Invitations to Quote/Tender and other enquiry documents where necessary consulting with other specialist departments.
Delivery of commercially robust contracts that demonstrate best value outcomes and contribute to savings targets.
Placement of orders and contracts and establishing catalogues, thereafter monitoring deliverables in conjunction with the user.
Undertake UK Public Procurement tender exercises or participate in collaborative procurement exercises under the guidance of Procurement Manager.
Liaison with suppliers with regards to costs, product information and query resolution.
Challenge current purchasing practices, identifying and delivering reduction of costs / streamlined processes and elimination of waste. This will include liaison with suppliers with regard to price negotiation.
Provide sound commercial advice and management information/data analysis as required for use by others to make purchasing decisions.
Attendance at user group meetings and assist in developing/raising the profile PSS both inside and outside the Trusts.
Develop and maintain Process Manuals for Customer and Procurement staff use and ensure they are communicated widely and effectively.
Person Specification
Qualifications
Essential
- GCSE Maths & English, grade C or above (or equivalent)
Desirable
- A Batchelors level degree or equivalent work experience
- CIPS Level 4 Diploma or Equivalent
Experience
Essential
- Working in a procurement function
- Has good working knowledge and understanding of sourcing and tendering methods
- An understanding of the principles of negotiation
Desirable
- Has good working knowledge and understanding of sourcing and tendering methods
Knowledge/ Skills
Essential
- Excellent numerical and analytical skills
- Excellent interpersonal and communication skills with the ability to influence and negotiate where necessary
- Ability to prioritise a wide range of competing priorities of own workload
Desirable
- Knowledge of Contract Law and Commercial negotiation training
- Understands who key stakeholders are, and takes actions to proactively manage their inputs, and expectations.
Person Specification
Qualifications
Essential
- GCSE Maths & English, grade C or above (or equivalent)
Desirable
- A Batchelors level degree or equivalent work experience
- CIPS Level 4 Diploma or Equivalent
Experience
Essential
- Working in a procurement function
- Has good working knowledge and understanding of sourcing and tendering methods
- An understanding of the principles of negotiation
Desirable
- Has good working knowledge and understanding of sourcing and tendering methods
Knowledge/ Skills
Essential
- Excellent numerical and analytical skills
- Excellent interpersonal and communication skills with the ability to influence and negotiate where necessary
- Ability to prioritise a wide range of competing priorities of own workload
Desirable
- Knowledge of Contract Law and Commercial negotiation training
- Understands who key stakeholders are, and takes actions to proactively manage their inputs, and expectations.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
