Apprentice Business and Administrator

Job description

Job responsibilities

- To attend all mandatory components of the Apprenticeship Framework including:

- Corporate induction

- GHNHSFT mandatory training

- Department based vocational assessments

- Progress review meetings

- To undertake training as required and agreed with the mentor, supervisor and external assessor and complete the competencies relevant to the work area/department

The Apprentice will:

1. Provide effective and efficient administration to arrange and organise meetings, venues and record meetings by taking minutes as and when required

2. Liaise with Training Records to ensure classes are created and training dates uploaded onto ESR. Amend bookings, monitor and close entry once training has taken place

3. Provide effective, accurate and efficient data entry, financial and purchasing administration support to the Apprenticeships and Careers Team by managing the requisition of externally funded education programmes

4. Administer incoming and outgoing invoices and statements including preparing invoices for authorisation; or requisition through the P2P system generating a transaction log. Investigate breakdowns in the payments and ensure completion of P2P orders from requisition, authorisation to payment

5. Ensure administrative, data management and secretarial support (as appropriate) ensuring auditable information is readily available to Health Education England South, CQC and the National Apprenticeship Service if required

6. Maintain effective and professional email, written and telephone communication with Trust staff at all levels including support staff, Health professionals (including Modern Matrons, Departmental Leads and Ward Managers) and external partner organisations and their representatives

7. Have the ability to understand the needs of both internal and external enquirers appropriately signposting in a sensitive manner to provision / team members within the departments

8. Proactively and accurately promote the Apprenticeships and Careers Team workstreams by managing, editing and maintaining intranet content, networking with schools, academies and colleges and publicising activities via internal and external communication channels

9. Coordinate and support the Career Role Model programme

10. Promote equality at all times and respect privacy and confidentiality, acting appropriately and professionally upon any sensitive information in accordance with Trust policy

11. To undertake specific tasks to improve Apprenticeships and Careers provision as determined by the Apprenticeships and Careers Team Manager and Departmental Objectives

12. To participate fully in personal appraisal and development review process, maintain and complete the Apprenticeship portfolio

Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.

Additional Contact Details

Can contact the team on 0300 422 5176 and speak with Becki Henderson or Sarah Pinkney

Person Specification

Application

Essential

• GCSE Grade 3/D English and Maths
• Intermediate IT skills and the ability to adapt with the IT systems used by Gloucestershire Hospitals NHS Trust
• Good communication skills, both verbal and written
• Prioritise daily tasks to achieve set timescales
• Ensuring accuracy of details entered in our electronic systems
• Ability to deal with demand driven workload in a busy, distracting environment
• A professional telephone manner
• Communicate effectively with a range of people

Desirable

• GCSE Grade C/4 or above in English and Maths or equivalent Functional Skills Level 2 in English and Maths
• Ability to manipulate large quantities of data as requested

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Gloucestershire Royal Hospital (Redwood Education Centre)

Gloucester

GL1 3NN

Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)