Payroll Assistant, Band 3

Gloucestershire Hospitals NHS Foundation Trust

This job is now closed

Job summary

We have a Payroll Assistant vacancy in our Payroll Team based at The Docks in Gloucester but with the flexibility to work from both office and home.

Are you enthusiastic, passionate, and keen to learn and improve your skills? Do you work well within a team and enjoy passing that knowledge onto others? Are you a good communicator, numerate and have good organisational skills? If the answer is Yes then we would love to hear from you!

Main duties of the job

As a Payroll Assistant in the team, you will be responsible for a payroll allocation and the day-to-day processing, inputting and calculation associated with providing an excellent payroll service. You will be required to ensure we comply with NHS National terms and conditions of service, Medical & Dental and the local Trust terms and conditions of employment. You will also be required to perform standard office/clerical duties on a daily basis including data input.

About us

We are a friendly team based at The Docks, Gloucester and part of the Gloucestershire Shared Service for NHS team, a business division of Gloucestershire Hospitals NHS Foundation Trust. Staff have the flexibility to work from office and home. This is a full time (37.5 hours) position. We aim to support our NHS colleagues throughout the County with a professional and quality service.

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

Date posted

05 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

318-24-COR-X12470-B

Job locations

Victoria Warehouse

Gloucester

GL1 2EL

Job description

Job responsibilities

- To input payroll data, including starters, leavers, variations to contract, absence, overtime and any other allied data received by an appropriate authorised signatory to ensure employee records are correct and up to date.

- To maintain proper and accurate records as per Statutory Regulations relating to the payroll function ensuring the Department meets legal statutory obligations and internal audit requirements.

- To use the ESR (Payroll System) computer system in order to produce accurate and punctual payments to employees of the Trust.

- To apply and interpret the various NHS/Trust conditions of service to ensure correct payments are made.

- To ensure the adherence at all times to the Standing Financial Instructions, Financial Procedures and Service Level Agreements of the Trust.

- To deal with queries from employees, Managers and HR relating to payroll matters in a professional and timely manner.

- To file Payroll correspondence where appropriate in order to maintain up to date personal files.

- To agree personal objectives in conjunction with the Payroll Team Leader, in accordance with the Trusts appraisal system.

- To analyse Bank staff timesheets in order to reflect accurate allocation of expenditure.

- To interpret previous service details and apply to Payroll System in order to maintain accurate records and pay staff correctly.

- To scrutinise and verify computer output to ensure amended records are correct and meet audit requirements.