Job summary
We are looking for an enthusiastic, dynamic and positive team member to join our existing theatre storekeeper team to be responsible for the daily control of goods and services for two brand new Theatres at Cheltenham General Hospital. The role will also be required in supporting Theatres at Gloucester Royal Hospital so there will be a variety of responsibilities in making this role an interesting and valued member of our team in supporting and caring for all the patients in our hospitals.
Main duties of the job
Where necessary, query any discrepancies and resolve logistical issues to prevent delay or cancellation to elective procedures.
To ensure that necessary everyday items are in stock and readily available.Undertake the ordering, receiving and distribution of surgical equipment and disposable items for the various specialties within the theatres environment.
As a major job responsibility, to act as the primary point of contact within the theatres department in relation to the ordering and receipting of fast moving consumable good.
Provide cover to the other theatre areas as required.
To complete all necessary documentation relevant to the post and to track and process all patient notes as appropriate.
About us
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
Job description
Job responsibilities
To ensure the prompt processing of all requests and receipts in order to provide the best service possible to the Theatres department
To co-ordinate, progress and hasten the flow of goods receipt notes, proof of delivery notes and invoices throughout the Theatres directorate.
To use the Trusts stock control system HTRAK for processing of orders and receipting goods.
To monitor the efficiency of the service provided by numerous suppliers and to challenge any shortfall in this service.
To inform the Managed Service Coordinator of any change to stock requests in terms of volume, supplier, new items and so on and to take action to ensure that the non-pay budget is not exceeded.
To audit usage of stock and to set the most appropriate holding level. This is a key aspect of the role and the post holder will have responsibility for this task.
To conduct an accurate stock take of all areas when requested. This is usually once or twice a year or when requested by the Finance Department.Basic word processing and computer skills, with the ability to input data accurately.
Evidence of a reasonable standard of literacy and numeracy.This role would suit someone with good admin experience.
Job description
Job responsibilities
To ensure the prompt processing of all requests and receipts in order to provide the best service possible to the Theatres department
To co-ordinate, progress and hasten the flow of goods receipt notes, proof of delivery notes and invoices throughout the Theatres directorate.
To use the Trusts stock control system HTRAK for processing of orders and receipting goods.
To monitor the efficiency of the service provided by numerous suppliers and to challenge any shortfall in this service.
To inform the Managed Service Coordinator of any change to stock requests in terms of volume, supplier, new items and so on and to take action to ensure that the non-pay budget is not exceeded.
To audit usage of stock and to set the most appropriate holding level. This is a key aspect of the role and the post holder will have responsibility for this task.
To conduct an accurate stock take of all areas when requested. This is usually once or twice a year or when requested by the Finance Department.Basic word processing and computer skills, with the ability to input data accurately.
Evidence of a reasonable standard of literacy and numeracy.This role would suit someone with good admin experience.
Person Specification
Qualifications
Essential
- Good keyboard skills and confidence in using computer based purchasing systems.
Desirable
- Possess formal qualification in purchasing and supply.
- Admin skills to set up maintenance and filing systems to assist with role.
- Demonstrate practical experience of working within stores environment.
Experience
Essential
- Work in a methodical and ordered way to ensure work is completed efficiently.
- Possess good problem-solving skills and the ability to pre-empt issues.
- Flexible and approachable in dealing with changing priorities.
- A&C skills should be at a good standard to set up filing systems.
Desirable
- Ideally experience working in a NHS setting.
Knowledge / Skills
Desirable
- Proficient in use of word, outlook and excel to facilitate good communications
- Understanding of procedures and practices to facilitate control of stock movement
- Ability to work in an autonomous way with minimal managerial input
- Excellent investigative ability to resolve queries and errors
- Able to monitor, review and set purchasing patterns
Person Specification
Qualifications
Essential
- Good keyboard skills and confidence in using computer based purchasing systems.
Desirable
- Possess formal qualification in purchasing and supply.
- Admin skills to set up maintenance and filing systems to assist with role.
- Demonstrate practical experience of working within stores environment.
Experience
Essential
- Work in a methodical and ordered way to ensure work is completed efficiently.
- Possess good problem-solving skills and the ability to pre-empt issues.
- Flexible and approachable in dealing with changing priorities.
- A&C skills should be at a good standard to set up filing systems.
Desirable
- Ideally experience working in a NHS setting.
Knowledge / Skills
Desirable
- Proficient in use of word, outlook and excel to facilitate good communications
- Understanding of procedures and practices to facilitate control of stock movement
- Ability to work in an autonomous way with minimal managerial input
- Excellent investigative ability to resolve queries and errors
- Able to monitor, review and set purchasing patterns
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
