CHD Network Data Manager

Job description

Job responsibilities

The key purpose of the role is to provide information and data management services to the CHD Service within Newcastle Upon Tyne Hospital NHS Foundation Trust (NUTH) and support the submission of the National Congenital Heart Disease Audit (NICOR).

To be successful in the role you will be expected to coordinate the collection of complex clinical and operational data for CHD, and to work with clinical teams across the region to maintain the database. You will be responsible for ensuring data completeness and accuracy is maintained by regularly initiating and supervising audits so that accuracy of the recorded data is of the highest quality.

Whilst the Cardiothoracic Services Directorate is predominantly based at the Freeman Hospital, we support a culture of flexible working, including multi-site working. This means that the successful candidate must be proficient in time-management, adaptable to change at short notice and be resourceful to ensure the teams key objectives are positively achieved.

Provide information and data management services to the Congenital Heart Disease (CHD) Service within Newcastle upon Tyne Hospitals NHS Foundation Trust and support the submission of the National Congenital Heart Disease Audit (NCHDA), to the National Institute for Cardiovascular Outcomes Research (NICOR), within the Trust. The CHD service compromises of the Foetal, Paediatric and Adult Congenital Cardiology and Surgery.

The CHD Network Database Manager provides support to the following:

o The electronic patient and operational record of Congenital Heart Disease;

o The submission of the NCHDA to NICOR, data sets used to measure Trust performance in the specific areas of CHD;

o Ensure proactive data reconciliation between clinical information systems and the corporate information systems;

o Provision of accurate clinical and management information through reports and information feedback in order to support the business decision making processes with CHD;

o Liaise with the Trusts Corporate Information Team to provide bespoke reports.

Provide audit and in depth technical system support and advice to CHD staff;

Co-ordinate the collection of complex clinical and operational data for CHD, and to work with the clinical teams within NUTH and across the Network to maintain the database systems in use in CHD;

Provide regular and ad-hoc management information reporting to clinical and management staff in support of business and financial processes using the collected data, in conjunction with colleagues from within the Corporate Information Team as required;

Ensure data completeness and accuracy is maintained across all database systems by initiating and supervising regular and ad-hoc data audits so that the accuracy of the recorded data is of the highest quality;

Submit required National Audit Data Sets used for research and to measure Trust performance in line with internal and national returns;

Participate in Network meetings at other providers of CHD, as required and lead data collation and presentation for Network purposes;

Organise staff training to ensure the database systems are being utilised to maximum potential, as required;

Develop, implement and maintain a robust and accurate data collation process and system, capturing all clinical related activity;

Identify future areas for data capture, analysis and reporting to support strategic planning and general operations;

Translate complex information to produce appropriate, timely and accurate information and reports to the executive team and departments and external commissioners;

Identify, train and support users for specific databases or aspects of certain databases and, in collaboration with them, develop and deliver specialist database training and maintain an oversight of all database training materials;

Work collaboratively with users of the hospital databases and systems to ensure they are used effectively and able to support current and future business intelligence needs;

Create and maintain up-to-date system documentation such as user-friendly training manuals and guidelines that are readily accessible and understandable;

Manage the relationships with database suppliers escalating issues of concern or development needs, where appropriate;

Prepare and manage relevant budgets ensuring that costs are monitored and controlled, and maintain accurate.

Person Specification

Qualifications & Education

Essential

• oRelevant Degree Qualification
• oECDL or equivalent qualification

Knowledge and Experience

Essential

• oKnowledge of identifying processes to improve efficiency of data processing
• oAwareness of current data protection legislation
• oSignificant experience of both patient and process data collection
• oExperience or knowledge of electronic records
• oExperience in analysing large data sets
• oExperience in producing high quality reports, manipulating data, performing data analysis and producing reports in tabular, graphical and other formats
• oSpecialist knowledge of Microsoft Office Suite including PowerPoint, Excel and Access (databases) to ECDL level or equivalent
• oExperience in data/database/information management
• oAbility to analyse problems in real time and understand user requirements
• oExperience of staff line management
• oProven experience of project management
• oExperience of working in a healthcare environment

Desirable

• oPC Support/knowledge of IT networks
• oKnowledge of medical terms and procedures
• oMicrosoft SQL Server and Query
• oExperience of supporting a Congenital Heart Disease Service
• oExperience in implementing or maintaining paperless working environments

Skills & Abilities

Essential

• oExcellent IT, analytical, numerical and statistical skills
• oExcellent communication skills
• oAbility to work to tight deadlines
• oAbility to implement controls to ensure data confidentiality, accuracy and security
• oHigh quality presentation skills
• oDemonstrates excellent organisational skills

Desirable

• oAbility to lead the design and implementation of data collection policies, procedures and processes
• oSoftware Support

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

The Newcastle upon Tyne Hospitals NHS Foundation Trust

Address

Freeman Hospital

317 01 Freeman Hospital

NE7 7DN

Employer's website

https://careers.nuth.nhs.uk/why-us (Opens in a new tab)