The Newcastle upon Tyne Hospitals NHS Foundation Trust

Research & Development Assistant Administrator

The closing date is 25 January 2026

Job summary

A new and exciting opportunity has arisen at one of the leading NHS Hospitals Trusts within the Research & Development Department. The post will be an integral part of the Research Governance Team and will support the team in providing governance oversight to a varied portfolio of commercial and non-commercial research studies.As part of the Research Governance Team, the post holder will play an active role in the set-up and oversight of a large number of research projects while ensuring adherence to local and national governance regulations. They will liaise with various internal and external stakeholders and provide expert guidance and support. The successful candidate will be expected to serve as an initial contact point for administrative queries.

Educated to NVQ level 3 (or equivalent qualification and/or experience of working in clinical research) is required. The post holder will possess excellent organisational, interpersonal, communication and leadership skills with an ability to facilitate collaborative working relationships. They will enjoy working in a busy environment and will have a keen eye for detail. Their role will involve supporting the development and implementation of best practice in research by ensuring implementation of national and local policies, protocols and guidelines.

Interview Date Monday 16 February 2026
37 Hours 30 Minutes/Week

NO AGENCIES PLEASE

Main duties of the job

To follow up queries relating to research projects as directed by the R&D Team.
In collaboration with the members of the administrative team, sort, distribute and dispatch daily post.
Ensuring that the R&D filing and generic R&D email account are managed in an efficient and timely fashion.
To provide cover when others are absent. To participate in the training of new staff when necessary.
Provide assistance for trial management activities including accurate data entry, submission of documents to the ethics committee or organisation of study-related visits.
Contributes to the efficient running of the Research and Development office, as part of the Joint Research Office working across the Newcastle upon Tyne Hospitals NHS Foundation Trust and the Faculty of Medical Sciences in the University of Newcastle, providing administrative support to members of the Team.

About us

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

Royal Victoria Infirmary (RVI)
Freeman Hospital
Newcastle Dental Hospital
Cramlington Manor Walks
Urgent treatment centres
Newcastle Fertility Centre
Northern Centre for Cancer Care, North Cumbria
Northern Genetics Service

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

Date posted

21 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

317-2025-51-027

Job locations

Regent Point

317 Regent Point

NE3 3HD

Job description

Job responsibilities

To provide high quality administrative and clerical support to colleagues within the R&D team.
To enter and maintain accurate data within the ReDA database and departmental files.
Support team members with the organisation of meetings including issuing invites, booking venues, making necessary travel arrangements and taking minutes.
To professionally deal with telephone and email queries including redirection to another member of the team if appropriate.
To work as an integral part of the team within a busy department liaising with other departments and external organisations as appropriate.

You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy

Job description

Job responsibilities

To provide high quality administrative and clerical support to colleagues within the R&D team.
To enter and maintain accurate data within the ReDA database and departmental files.
Support team members with the organisation of meetings including issuing invites, booking venues, making necessary travel arrangements and taking minutes.
To professionally deal with telephone and email queries including redirection to another member of the team if appropriate.
To work as an integral part of the team within a busy department liaising with other departments and external organisations as appropriate.

You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy

Person Specification

Qualifications & Education

Essential

oNVQ Level 3 or equivalent qualification OR equivalent experience
oEnglish Language GCSE C or above or equivalent

Knowledge & Experience

Essential

oPrevious administrative experience

Desirable

oExperience of providing administrative support within a research environment
oKnowledge of the national health research strategy and the Health Research Authority
oKnowledge/experience of the research database ReDA
oKnowledge of the national Coordinated System for gaining NHS Permission (CSP)

Skills & Abilities

Essential

oProficiency in Microsoft Office applications

Person Specification

Qualifications & Education

Essential

oNVQ Level 3 or equivalent qualification OR equivalent experience
oEnglish Language GCSE C or above or equivalent

Knowledge & Experience

Essential

oPrevious administrative experience

Desirable

oExperience of providing administrative support within a research environment
oKnowledge of the national health research strategy and the Health Research Authority
oKnowledge/experience of the research database ReDA
oKnowledge of the national Coordinated System for gaining NHS Permission (CSP)

Skills & Abilities

Essential

oProficiency in Microsoft Office applications

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.