The Newcastle upon Tyne Hospitals NHS Foundation Trust

Clerical Officer

The closing date is 10 December 2025

Job summary

An exciting opportunity has arisen for a permanent Part Time Band 2 Clerical Officer to work in the Catering Department Catering Stores based at the RVI Hospital. You will be required to work 25 hours per week, Monday to Friday from 08.00 to 1.00pm

We are looking for an enthusiastic, motivated and a reliable individual to join our very busy team. You will be required to provide administrative support within the main catering department of the RVI hospital and the Freeman hospital when required.

Excellent inter-personal and organisational skills are essential as you will be first point of contact for patients, staff and visitors.

Applicants must be able to demonstrate excellent communication, organisational and word processing skills. You will be required to work within a large multi-disciplinary team and be capable of managing a variedworkload.

You should be familiar and confident with Microsoft office packages, and experience of working within the NHS would be advantageous.

Interview Date: 23 December 2025
25 Hours/Week
You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.

NO AGENCIES PLEASE

Main duties of the job

Your main duties will include:

1. Booking in goods on catering software.

2. Processing invoices.

3. Ordering good in the absence of the Head store person.

4. Receiving off goods and stock rotation.

5. Fulfilling requisition sheets for ward and catering staff.

6. Informing management of any product changes in the form of allergens.

7. General cleaning of the stores.

Detailed job description and main responsibilities.

About us

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

Royal Victoria Infirmary (RVI)
Freeman Hospital
Newcastle Dental Hospital
Cramlington Manor Walks
Urgent treatment centres
Newcastle Fertility Centre
Northern Centre for Cancer Care, North Cumbria
Northern Genetics Service

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

Date posted

04 December 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

317-2025-49-19-DR

Job locations

Royal Victoria Infirmary

317 02 Royal Victoria Infirmary

NE1 4LP

Job description

Job responsibilities

To also provide efficient and effective clerical and administrative support for the Catering general office.
To undertake overall daily menu collation and provide uptake reports to kitchen staff.
To ensure all Allergens are up to date and checked on a regular basis in line with the Trusts Allergen Policy

Job description

Job responsibilities

To also provide efficient and effective clerical and administrative support for the Catering general office.
To undertake overall daily menu collation and provide uptake reports to kitchen staff.
To ensure all Allergens are up to date and checked on a regular basis in line with the Trusts Allergen Policy

Person Specification

Qualifications & Education

Essential

NVQ Level 2 or equivalent qualification / experience

Desirable

Allergen Awareness Qualification
Basic Food Hygiene Qualification

Knowledge & Experience

Essential

Good knowledge of office environment

Desirable

Knowledge of catering software

Skills & Abilities

Essential

Good keyboard skills
IT skills
Able to work within set routines with little direct supervision.

Person Specification

Qualifications & Education

Essential

NVQ Level 2 or equivalent qualification / experience

Desirable

Allergen Awareness Qualification
Basic Food Hygiene Qualification

Knowledge & Experience

Essential

Good knowledge of office environment

Desirable

Knowledge of catering software

Skills & Abilities

Essential

Good keyboard skills
IT skills
Able to work within set routines with little direct supervision.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information